Senior Operations Associate United Nations at UNICEF November 2024

UNICEF

Jobs in Tanzania 2024: New Job Opportunities United Nations at UNICEF 2024

💥UNASUBIRI NINI? FOLLOW US ON INSTAGRAM. CLICK HERE!💥

United Nations at UNICEF Tanzania Jobs 2024

Senior Operations Associate, GS7, Zanzibar, Tanzania.

Senior Operations Associate United Nations at UNICEF November 2024

Job no: 576754
Contract type: Fixed Term Appointment
Duty Station: Zanzibar
Level: G-7
Location: United Republic of Tanzania
Categories: Administration

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.

For every child, sustenance.
Tanzania, now a lower-middle-income country, is making progress in education access, healthcare, and social inclusion. However, challenges persist in child rights, poverty, health, malnutrition, quality education and access to clean water which are compounded by humanitarian risks from climate change, regional instability and the hosting of refugees.

UNICEF's 2022-2027 Country Programme aligns with Tanzania's goals, focusing on child protection, education, health, HIV, nutrition, social policy, and WASH. With efforts concentrated in Kigoma, Mbeya, and Zanzibar, UNICEF’s strategies include system strengthening, partnerships, and social behaviour change. UNICEF’s work also addresses urbanization, responds to humanitarian situations, and ensures gender equality and disability inclusion across the programme.

How can you make a difference?
As a Senior Operation Associate, the incumbent will be responsible for the operations functions, facilitate change, provide risk informed, solution-focused analysis, advice and services and contribute to programme and management decisions for delivering results for children in specific operational contexts.

The Senior Operations Associate will accomplish this by:

• Supporting services in the functional areas of operations: budget, financial management and reporting, facilities management, administration, supply and procurement management, information and communications technology, and safety and security.
• Supporting the review of business needs for the office, to propose viable solutions aimed at value for money.
• Supporting the fundamentals of ICT management, information security and controls.
• Assisting supply and procurement strategies and interventions to meet programmatic needs while ensuring Value for Money (VfM).
• Supporting the management of office premises and facilities with a specific focus on inclusive accessibility, eco sustainability and common premises.
• The Senior Operations Associate will be responsible for the following five pillars, the core focus of all operations functions: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners.

Valuing People:

• Facilitates in creating an environment of staff well-being and accessibility and inclusion through supporting the implementation of strategies, policies, procedures
• Implement solutions related to people management and office culture as requested by the supervisor
• Orientation of new Staff members on Operations procedures and provide intro packs and coordinate with staff on completion of Mandatory trainings*
• Keep abreast of Organizational standards in management and finance and share best practices and knowledge learned within the office.
• Support Excellence in Operations in UNICEF derived from the five strategic pillars.

Valuing Money:

• Supporting the office in the Invoice Processing, collecting invoices and filing documents for approval and thereafter processing in vision.
• Uploading electronic files and verify results to destination system.
• Responding to client transaction status and other inquiries in the office.
• Ensuring effective identification and use of resources in various concrete
• Value for Money (VfM) areas, including claiming of VAT refunds, bank reconciliations, eco-efficiency and inclusivity, common premises, costing, Petty cash management, results-based budgeting financial monitoring etc.
• Support the financial oversight management, monitoring and reporting of the office budget - make analysis as needed.
• Support and implement the Supply plan for the office.

Valuing Risk Management:

• Support the office with up-to-date information to make operational and programmatic risk informed decisions with the enterprise Governance, Risk and Compliance (eGRC) platform.
• Support and participate in testing of business continuity plans to ensure UNICEF organizational resilience to disaster, risks and staff safety and security as well as Emergency Preparedness and Response to humanitarian situations.
• Support implementation of mandatory anti-fraud systems, processes and actions.
• Support mitigation of risks of engagement with external partners via appropriate, risk informed due diligence and HACT assurance activities.

Valuing Systems and Structures:

• Support to Financial Control Maintain unit/work plans and budgets as well as offline financial status reports for Unit work plans.
• Monitor and advise budget owners on financial status of projects and potential over expenditures and recommend possibilities for reallocation to ensure the optimum use available funds.
• Responsible for processing payments in VISON related to HACT, utility payments, supplies, PO, advances and other payments with ensuring necessary supporting documentation.
• Process budget revisions of Unit projects for approval of the Chief of the Office.
• Submit periodic financial reports for office management oversight, monitoring and review and confirm availability of funds as required.
• Process requisitions and prepare payment vouchers for the unit.
• Support in CPMP process.
• *Provide Secretarial support to CFO in coordinating with partners, arranging meetings, Logistic support in attending to meetings, managing/facilitating Protocols with Foreign Affairs and State House and all required Admin support to CFO and other IP staff

Valuing Partners:

• Support Strengthening relations with internal and external stakeholders/clients
• Provide technical and administrative support on HACT implementation, including follow-up actions required on result of financial assurance activities. Contracting of consultants or other service providers
• Facilitates the processing of contracts for consultants and external partners that provide a service to the section/ field office. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in vision, and making necessary logistical arrangements
• Monitors to ensure Consultants lists, vendor lists and partners are up to date
• Facilitates arrangement for purchase and timely distribution of office supplies.
• Completion of documentation and checklists for recruitment of individual consultants and contractors.

Read Also:

• NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2024 (1,475 POSTS)
• CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!
• Download Your National ID (NIDA) Number  Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA! 
• PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 - 2019. CLICK HERE! 
• Free CV Writing and Download, Cover/Job Application Letters, Interview Questions and It's Best Answers plus Examples. Click Here!

To qualify as an advocate for every child you will have…

• Minimum requirements: Education: Completion of secondary education; training in business administration is desirable
• Work Experience: A minimum of Seven years of progressively responsible work in administration or financial work experience is required or Bachelor degree with 4 years of related experience.
• *A first University Degree in a relevant field combined with 4 years of professional experience will be accepted in lieu of 7 years of experience.
  
• Language Requirements Very good knowledge of the local language and English and knowledge of another UN official language is an asset.
• Developing country work experience and/or familiarity with emergency.

For every Child, you demonstrate:
UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).
To view our competency framework, please visit  here.

 UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.
Go to our Homepage To Get Relevant Information
Advertised: 31 Oct 2024 E. Africa Standard Time
Deadline: 13 Nov 2024 E. Africa Standard Time

CLICK HERE TO APPLY!