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Total Tanzania Limited Jobs 2024Graduate Trainee - Supply Back Office
Graduate Trainee - Supply Back Office at TotalEnergies November 2024
Country Tanzania City DAR ES SALAAM
Workplace location DAR ES SALAAM-MAFUTA RD(TZA)
Employer company TotalEnergies Marketing Tanzania Limited
Domain Logistics
Type of contract Graduate
Experience Less than 3 years
Candidate Profile
Activities
HSEQ
SUPPLY BACK-OFFICE ACTIVITIES
Context & Environment
Graduate Trainee - Supply Back Office at TotalEnergies November 2024
Country Tanzania City DAR ES SALAAM Workplace location DAR ES SALAAM-MAFUTA RD(TZA)
Employer company TotalEnergies Marketing Tanzania Limited
Domain Logistics
Type of contract Graduate
Experience Less than 3 years
Candidate Profile
- Bachelor’s degree in business related field
- Systems eloquence/ IT/ Excellence is Microsoft packages with a ++in excel, coding, and analytics.
- Customs processes and procedures on importation of petroleum products.
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Activities
HSEQ
- Application of Safety Managements Systems.
- Quality Control of products to be within Tanzania quality specifications as per TBS
SUPPLY BACK-OFFICE ACTIVITIES
- Support in Supply back-office procedures and process implementation project.
- Monitoring of fuel stocks levels for both local/ transit and hospitality customers use of fuel inventory management tool in the company.
- Coordinate with fuel depots to update and reconcile stock data in line with KPI – daily reconciliations.
- Order processing and coordination for Hospitality and Transit customers – ensure accurate records and approvals alignment.
- Data entry and system maintenance – management and compliance of the supply inventory management tool for both physical and system stocks.
- Prepare daily and monthly report on fuel stocks levels, consumption rates and deliveries in line with Dispatch team.
- Support in invoice payment and processing – verification with suppliers and hospitality customers.
- Transit and Hospitality cost build up and invoicing process implementation- ensure timely and accurate preparation – memo processing for product posting and reception in line with KPIs.
- Document management, maintenance, compliance of contracts in line with company rules and compliance requirements (Due diligence and customer accounts registrations) for all suppliers and hospitality customers.
- Management of Hospitality billings, income collection as per annual Budget and ensure timely payment in line with KPIs.
- Market intelligence – growth of hospitality business and supplier alignment to make our site the depot of reference for hospitality services.
- Reporting: ensure timely, reliable and accurate reporting for all activities, ensure files saving and confidentiality. Add value through regular proposal of file sand topic management improvement.
- Any Other task related to your section as may be assigned to you by your supervisor.
Context & Environment
- Complex market with various regulations, constrained supply system, numerous OMCs. Imports planned 2-3 months ahead so requiring accurate forecasts.
- involve interaction with suppliers/customers and TRA/PBPA / staff during documents processing whereby some are less cooperative
- Correctness of all documents which needs concentration as it involves huge amount of money to be paid
- Most of the duties are strictly to specific deadline, therefore, needs time dedication
MODE OF APPLICATION:
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