2 New Jobs at USAID / T-MELA October 2024 - Various Posts

T-MELA

Jobs in Tanzania 2024: New Job Vacancies at Tanzania Monitoring, Evaluation, Learning and Adaptation (T-MELA) Activity, 2024

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Tanzania Monitoring, Evaluation, Learning and Adaptation (T-MELA) Activity Jobs 2024

New Jobs at USAID / T-MELA October 2024 - Various Posts
PROJECT OVERVIEW:
Background: On January 19, 2023, USAID/Tanzania awarded IBI a contract for the Tanzania Monitoring, Evaluation, Learning and Adaptation (USAID T-MELA) Activity. T-MELA is a four-year contract aimed at assisting the USAID/Tanzania Mission with strategy- and activity-level performance monitoring, evaluation, and learning. This activity will also provide data gathering and verification, data visualization (including Geographic Information Systems), data quality assessments, impact and performance evaluations, assessments, organizational learning, and collaboration among USAID’s implementing partners and DO teams.

T-MELA has four components: i) Performance monitoring ii) Assessments and Evaluations iii) Collaborating, Learning and Adapting and iv) Capacity building for local M&E Organizations. The MEL Support Platform will also implement a capacity-building agenda for the mission, develop a baseline of M&E knowledge within the mission, and tailor a curriculum to provide skills development to mission staff.

Brief Description of IBI:
IBI is an international economic development consulting firm in the United States. It specializes in economic growth, public financial management, monitoring and evaluation, and adaptive management. Established in 1996, IBI has successfully implemented over 40 projects in more than 70 countries. For more information, please visit our website at http://www.ibi-usa.com.

2 New Jobs at USAID / T-MELA October 2024 - Various Posts

GRANTS & SUBCONTRACTS INTERN
USAID TANZANIA MONITORING, EVALUATION, LEARNING AND ADAPTATION ACTIVITY (USAID T-MELA)
POSITION TITLE: GRANTS & SUBCONTRACTS INTERN
Office Location: Tanzania – USAID T-MELA Office, Mwai Kibaki Rd. 395 Ursino Building, 4th Floor – Morocco, Kinondoni, Dar es Salaam – Tanzania.
Contact: Please send your application by e-mail to (tzrecruitment@tanzania-tmela.com)
Deadline: 8th November 2024.
Position Location: Dar es Salaam, Tanzania
Reports to: Grants & Sub Contracts Manager.

THE POSITION
About the grants & subcontracts internship opportunity: The role of the Grants and Subcontracts Intern is crucial to the success of our USAID-funded project in Dar es Salaam. You will work closely with the Grants and Sub-Contract Manager and the Senior Capacity Specialist to coordinate the project’s Grants under Contract (GUC) fund and local subcontracting activities. The position reports to the Grants and subcontract Manager and dotted lines to the Sr Capacity Building Specialist.

Position Objective:
The Grants & Subcontracts Intern will have the exciting opportunity to support the T-MELA activity under Task 4, capacity building of local research and MEL institutions (Grants under contract), and supporting the management of all sub-contracts for the T-MELA activities under task 2. This role will provide a wealth of learning opportunities.

KEY RESPONSIBILITIES

Support the Grant Manager in Overseeing the Grants Application Process 

• Application Tracking: Help monitor incoming grant applications, ensuring they are complete and meet eligibility criteria.
• Application filling: Help ensure all application documents are properly filled in the shared point and can be easily accessible for review.
• Application Screening: Assist in the initial review of applications by organizing submissions, flagging missing information, and preparing summaries for further review.
• Communications with Applicants: Send confirmation emails to applicants, respond to basic inquiries, and provide updates on the status of their applications.

Support the Facilitation of Negotiations with Potential Grantees 

• Assist in gathering and organizing required documentation for work plan, M & E plan, budget negotiations supporting documents, and all required compliance documents.
• Assist set up negotiation meetings between the Grant Manager and potential grantees, managing schedules and logistics.
• Assist in drafting communication, such as negotiation summaries, follow-up emails, or requests for additional information from potential grantees.

Training assistance 

• Support logistics training to grantees on managing their awards and ensuring compliance with USAID requirements, including payment and reporting procedures.
• Assist with the registration and evaluation forms of the training.
• Support notes taking.

Subcontract Management 

• Support management of TMELA’s acquisition processes including subcontracts to local partners.
• Assist review procurement-related documents such as contracts, bids, and purchase orders to ensure they align with USAID regulations, FAR, and internal procedures.
• Cross-checking details and ensuring the correct paperwork is in place for each procurement action.
• Compliance Checks to ensure the deliverables submitted are as per the task order agreement.
• Perform general administrative duties, such as filing, managing emails, scheduling meetings, and maintaining organized records of procurement-related activities while focusing on compliance with the required regulations.
• Assist with compiling regular compliance reports or summaries for internal use.
• Assist the grants and subcontract manager in maintaining and updating tracking systems for grants and subcontracts related to the project.

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KEY QUALIFICATIONS

• Must be a Tanzanian citizen.
• Hold a bachelor’s degree in Accounting, Finance, Business administration or a related field.
• Must have at least 6 months of experience in grants, subcontracts, and procurement management on USAID-funded projects.
• Interested to know USG procurement regulations and compliance requirements.
• Must have proficiency in Microsoft Office Suite.
• Should have excellent oral and written English communication skills.
• Must be aged between 19 – 35 years.
• The duration of the contract is six months with no extension.

ADMINISTRATIVE ASSISTANT INTERN
USAID TANZANIA MONITORING, EVALUATION, LEARNING AND ADAPTATION ACTIVITY (USAID T-MELA)
POSITION TITLE: ADMINISTRATIVE ASSISTANT INTERN
Office Location: Tanzania – USAID T-MELA Office, Mwai Kibaki Rd. 395 Ursino Building, 4th Floor – Morocco, Kinondoni, Dar es Salaam – Tanzania.
Contact: Please send your application by e-mail to (tzrecruitment@tanzania-tmela.com)
Position Location: Dar es Salaam, Tanzania
Reports to: Operation Specialist
Position Objective: The Administrative Assistant Intern will be responsible for the T-MELA activity by supporting and assisting Operation, Finance and Administration Office activities:

Position Summary:
The Administrative Assistant Intern is responsible for assisting the office manager in managing the front desk, office supplies, organizing meetings, filing systems, and assisting with employee and client queries in the most efficient and timely manner, and to the standards and expectations of T-MELA staff and visitors. The role holder acts as the first point of contact and resource to all incoming guests and staff. S/he also provides collaborative day-to-day general office management, clerical, logistical and administration support.

Key Responsibilities:
Reception Services

• Ensure that the reception desk is always staffed (creating a duty roster incoming and outgoing – deal with any client, staff, visitor, and consultant requests, immediately if possible, referring to relevant personnel when necessary).
• Ensuring that the visitor reception area, front desk and compound are clean, tidy and arranged.
• Monitor front office equipment (telephones, computer, seating) and ensure it is always in good working order.
• Ensure efficient processing of courier deliveries, receipt of clients, documents, and correspondence; follow procurement procedures when receiving goods that are delivered by suppliers.

Facilities Management & Maintenance 

• Ensure that the office is always kept secure, liaising with the security guard to manage and ensuring that appropriate security measures are in place and functioning.
• Ensure that all routine maintenance is carried out to keep facilities/offices and conference room in a safe and attractive condition.
• Ensure all lights, Air Condition, Switches, Doors and Windows are closed and switched off before leaving the office in the evening.
• Liaise with the Office manager to ensure the provision of goods and services for the office.
• Assist in arranging conference room – chairs and table, work with cleaner to make sure conference is well kept in good condition all the time during meetings.
• Ensure that during meeting – catering services are in place on time and assist with all necessary need in the conference room before and after the meeting.

Travel Arrangements 

• Assist operation office to ensure all bookings, travel and any other logistical arrangements are made.
• For arriving visitors, ensure that they are welcomed and provided with all necessary briefings/orientation; during their visit, check to ensure that all is going smoothly and provide support if necessary.

Meetings & Events Management 

• Support key meetings and events; by ensuring that all necessary logistical support is provided, such as extension cables, projector, flip chart, pens, notebook, marker pen etc.
• Ensure full understanding of the schedule of meetings and events that must be organised and the list of attendees for each one; (schedule meeting time – calendar)
• Provide support with the preparation, collation and circulation of agendas, documents printing, photocopying, scanning and other meeting resources.
• Support with taking minutes, keeping records, and maintaining proper files; especially ensuring that documentation associated with meetings is compliant.

Minimum Qualifications and Experience:

• Bachelor’s degree in public/business administration, or any related major relevant field from a recognised University.
• At least One (1) year experience in related positions.

Essential Experience, Knowledge and Skills

• Excellent MS Office knowledge. (MS Excel, MS Word, MS Power Point, Outlook etc.) or G Suite – (google sheets, google doc, slides etc)
• Outstanding organizational and time management skills.
• Excellent verbal and written communications skills. (Swahili & English)
• Discretion and confidentiality.
• Reporting skills

GENERAL CONDITIONS FOR BOTH POSITIONS
Competencies:

• Ability to work collaboratively with diverse stakeholders, including government agencies, international organizations, and local partners.
• Ability to manage multiple tasks and projects simultaneously, while meeting deadlines.

Professional Behaviour

• The candidate should work well with others and understand people from different backgrounds. They need to be open to feedback and manage changes. Being independent, yet a good team player is key. He/she should act ethically, and respect confidentiality.

Application Process and Deadline for Submission:
Interested candidates should submit their applications- a detailed CV and cover letter electronically to: (tzrecruitment@tanzania-tmela.com) with the subject line of the position.
Please note: Only shortlisted candidates will be contacted for interviews. Closing date for submission of applications is end of business day on November 8, 2024.
IBI is an equal opportunity employer and participates in E-Verify. Tanzanian citizens and women are strongly encouraged to apply.
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