22 New Jobs at The Rockefeller Fund August 2024 - Various Posts

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Jobs in Tanzania 2024: New Job Opportunities at The Rockefeller Fund 2024

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The Rockefeller Fund Jobs 2024

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22 New Jobs at The Rockefeller Fund August 2024 - Various Posts

1. JOB TITLE: SUPPLY CHAIN ASSOCIATES (4 POSTS)
Work Station: Dar es Salaam, Morogoro, Dodoma and Tanga
Start Date: 15 September, 2024
Work Hours: 8 Hours
Job Type: Full time
Project: Maternal and Child Integrated Health Program

JOB SUMMARY
Under the overall supervision of the Chief of Party in Tanzania, and the direct supervision of Supply Chain Officer (SCO), the successful candidate will provide specialized Procurement and Logistics support to both external and internal clients, promoting a client and efficient service-oriented approach encompassing all aspects of procurement and logistics activities in Tanzania’s Sub Offices, in accordance with RF’s regulations, rules and procedures.

Core Functions / Responsibilities:
Procurement
1. Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
2. Assist supervisors in more complex, higher-value purchases.
3. Support the development of procurement plans to optimize purch asing power and facilitate the implementation of project activities.
4. Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
5. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures.
Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk -mitigation measures.
6. Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests.
7. Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules.
8. Record post Purchase Requisitions/Purchase Orders into PRISM accurately and in a timely manner to ensure that all procurement requests are captured in the system and commitments for various procuring projects are recorded.
9. Monitor all purchases are performed according to RF procurement rules and implement appropriate mechanisms to avoid fraud and ensure transparency to complement the RF rules and regulations on procurement.
10. Follow-up with suppliers, service providers, and implementing partners as needed to ensure timely delivery of requested services, materials, and goods.
11. Undertake market research to evaluate potential new suppliers.

Logistics
1. Support on monitoring fuel consumption and maintenance of vehicles, other logistics activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
2. Coordinate logistics operations with other International Agencies, partners, and
government authorities.
3. Guide, train and may directly supervise junior staff in the Unit.
4. Perform other duties as may be assigned.
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Education
 University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or
 Diploma with six years of relevant professional experience
 Certification in Procurement, Logistics or Supply Chain Management is an advantage.

Experience
 Experience in Procurement and Logistics, preferably in a non-government organization or International agencies.
 Experience in procurement and logistics and working with local authorities,
stakeholders, beneficiaries, and the broader community to advance country or regional objectives.
 Experience with asset management process;
 Experience in training and coordinating teams.

Skills
 Excellent communication, interpersonal and intercultural skill s with ability to work well and harmoniously with colleagues in a multicultural environment.
 Flexible working modalities and ability to meet deadlines and work under pressure.
 Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities; and
 High level of computer literacy
 Skills and knowledge in Conducting local/international procurement, clearing & forwarding, Government laws and regulations, insurance and inventory/stock/supplies and management an added advantage.

Languages
Fluency in English and Swahili (oral and written) is required.

Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values – all RF staff members must abide by and demonstrate these three values:
 Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
 Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
 Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
 Courage: Demonstrates willingness to take a stand on issues of importance.
 Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators level 2
 Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
 Delivering results: produces and delivers quality results in a service -oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
 Managing and sharing knowledge: continuously seeks to l earn, share knowledge and innovate.
 Accountability: takes ownership for achieving the Organization ’s priorities and assumes responsibility for own action and delegated work.
 Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
 Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

2. JOB TITLE: QUANTITATIVE INTERVIEWERS (10 POSTS)
Work Station: Dar es Salaam, Morogoro, Dodoma and Tanga
Start Date: 15 September, 2024
Work Hours: 8 Hours
Job Type: Full time
Project: Maternal and Child Integrated Health Program

JOB SUMMARY
RF is looking for (10) qualified and experienced individuals to take the position of Field Interviewer and work as Community Health Workers (CHWs) in four regions (Morogoro, Dodoma, Tanga and Dar es Salaam) where RF's project are based. The Field Interviewer plans and promotes the community outreach programs, facilitates patient flow between Clinic and the SFRH and participate in data collection in community outreach.

Key responsibilities
 Build rapport with survey participants and assess eligibility of candidate participants who present at the survey site,
 Administer and obtain informed consent from eligible participants,
 Conduct survey interviews with participants and accurately record responses,
 Identify and report adverse event(s) to the Site Coordinator,
 Ensure high quality data, and ethical and moral conduct to collect accurate and valid information,
 Safeguard assigned data collection equipment, keeping it in good working condition and charged (for electronic equipment), ready for data collection,
 Maintain high levels of confidentiality throughout the survey,
 Carry out other duties and responsibilities as assigned by the investigators.

Required Qualifications and Experience
 Candidate must have completed Diploma/bachelor’s degree in social science, biological science or health related field
 0-1 years of experience in operational or clinical research or surveys.
 Demonstrated experience in conducting closed-ended interviews preferred.
 Detail oriented and highly organized, able to multi-task.
 Ability to adapt and work with diverse groups of people.
 Knowledge of Good Clinical Practice.
 Experience with data collection and use of tools such as Open Data Kit (ODK) for research studies
 Proficient in Microsoft Office Suite applications.
 Excellent interpersonal, organizational, verbal and written communication skills.
 Fluency in Kiswahili and English and Knowledge of and practical experience working with key and vulnerable populations is preferred.

3. JOB TITLE: PROJECT ADMINISTRATIVE ASSISTANT (4 POSTS)
Work Station: Dar es Salaam, Morogoro, Dodoma and Tanga
Start Date: 15 September, 2024
Work Hours: 8 Hours
Job Type: Full time
Project: Maternal and Child Integrated Health Program

JOB SUMMARY
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and RF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Key responsibilities
Finance
 Domain internal FIN policies to make sure its implementation.
 Cash management: in charge of planning, organize and follow-up cash needs on a daily and monthly basis, applying the highest control, transparency and compliance with procedures.
 Bank transfers: make sure all requests accomplish support documentation standards in order to plan the payment for suppliers, furthermore, apply punctual follow-up regarding pending papers to obtain once transactions are done (e.g. EFD receipts).
 Identify suppliers eligible for Withholding Tax retention, request Coordination the generation of pay slips and guarantee their payment before end of the month.
 Carry out all cash and bank transactions record into the accounting software and cross check with daily or weekly reconciliations to ensure registers are updated accurately, with support from the Fin&HR Manager and/or the Accounting Manager (ACMA) when necessary.
 Keep up to date the hard copy accountancy and guarantee its delivery to Coordination office at the beginning of next month.

Administrative and Human Resources
 Execute administrative and legal related tasks, under supervision of the FIN/HR MANAGER, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments
 Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
 Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
 Update Social security & Tax office employee files in order to meet legal requirements and duties.
 Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
 Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending RF’s interests.
 Follow up all expiring rental contract dates and inform the FIN/HR MANAGER in order to leave enough time to arrange a renewal or look for some other alternative.
 Assist the FIN/HR MANAGER in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc
 Make all administrative information available to the staff (posting, meetings, etc.),
 Following up all contracts to inform on time the Project Fin&HR Manager when there is a need to arrange a renewal, compile additional documents or updating essential information.
 Support the Fin&HR Manager regarding the communication with suppliers, local authorities and other finance related third parties, assists the Fin&HR Manager in meetings upon request and translate documents into local language if necessary.
 Support the FIN/HR MANAGER in translating documents into local language and make all administrative information available to the staff (posting, meetings, etc.), and
 Additional Admin tasks delegated by the Project Fin &HR Manager.

Skill & Experience
 Diploma in Finance, Business or Administration.
 Minimum of 2 years’ experience in related position
 Working with NGO is added advantage
 Knowledge of both English and Swahili is mandatory.
 People living with disabilities or minorities to indicate in their CV or Motivation letter
 Female candidates are highly encouraged to apply.

4. JOB TITLE: LEAD PROGRAM SUPPORT MANAGER (4 POSTS)
Work Station: Dar es Salaam, Morogoro, Dodoma and Tanga
Start Date: 15 September, 2024
Work Hours: 8 Hours
Job Type: Full time
Project: Maternal and Child Integrated Health Program

JOB SUMMARY
This position is primarily responsible for performing programmatic and administrative work supportive of the day-to-day program operating activities and/or services. The work involves identifying and analyzing the needs of the program(s); evaluating current standard operating procedures (SOP); researching program issues, concerns and complaints; and recommending administrative strategies or changes. The assignments include document management, file management, and similar clerical activities that are average and repetitive in nature, and are complicated by the requirement to determine the effect of problems encountered and propose management solutions and recommendations from among several viable alternatives.

Duties and Responsibilities:
 Participates in analytical studies based on examination of management needs.
 Identifies researches and analyzes programs issue or problems; and presenting results.
 Evaluates current procedures to improve operational efficiency, and makes recommendations to improve program(s) activities and services.
 Recommends administrative strategies or changes in internal operating procedures to incorporate new requirements, and to improve, expedite and eliminate management problems.
 Participates in the development of procedures and guidelines in order to satisfy the goals of the department or agency.
 Devises means of improvement, and consolidates and/or standardizes administrative forms and procedures.
 Participates in improving effectiveness in meeting schedules, deadlines, priorities and production goals.
 Provides assistance and participates in the coordination of special assignments to coordinate and resolve general management matters and other appropriate issues and projects related to the functional responsibilities of the program(s).
 Coordinates and monitors practices and procedures utilized by the program staff to ensure compliance with all applicable regulations and procedures.
 As directed by supervisor, handles complaints and problems, non-complex in nature.
 Researches and gathers data; conducts fact-finding investigations; and develops results or recommendations.
 As requested, obtains, coordinates, and prepares or edits responses for administrative and programmatic information requests.
 Receives and reviews incoming correspondence, performs required research and prepares appropriate replies.
 Generates spreadsheets, charts, summary tables, and statistics used in various reports and presentations.
 Provides assistance in tracking data or documents in reference to agency or agency program {s).
 Generates internal and external documents or correspondence that assists in the workflow of the program operation.
 Collects various program information and data involving documents dealing with agency or departmental program(s), project activities, services, policies and procedures.

Requirements
 Knowledge of the mission, function and operational policies and procedures of the agency or department and program(s) to effectively, accurately and expeditiously complete work assignments in concert with established operational objectives.
 Knowledge of administrative concepts and practices to provide programmatic and administrative support to the program staff.
 Knowledge of pertinent regulatory laws, codes, and practices to resolve issues, and make recommendations.
 Ability to apply analytical, investigative and evaluative methods and techniques to resolve problems, conduct research, gather information, and make recommendations.
 Ability to communicate with others both orally and in writing to formulate and present report conclusions, explain and interpret factual information and ensure cohesive and cooperative efforts.
 Ability to exercise tact, discretion and skill in human relations in dealing with persons from all walks of life and varying socioeconomic levels.

Qualifications and Education
 Degree in Social Sciences, Project Management, Business Administration, Public or Community Development or any other related field
 Strong experience and understanding of integrated linkage and ART and/or TB retention programs including HIV prevention, care and treatment services
 Strong understanding of engaging with facility and community stakeholders, and experience in strategy development and planning
 Demonstrated experience providing capacity building assistance at individual and organizational levels
 Experience of implementing Community-Based Programs
 Good communication skills; diplomatic and culturally sensitive; ability to work independently with minimal supervision;
 Excellent command of Swahili and English languages, in written and oral communication
 Experience in basic computer applications such as MS Word, Excel and Power

How to Apply
All candidates who meet the above job requirements should send their application letters together with their detailed curriculum vitae (CVs) showing contact addresses including email, telephone/cell phone numbers and copies of academic and professional certificates to the email address below before 20th August, 2024 recruitment@rockerfellerfund.org
Only shortlisted applicants will be contacted for an interview.

About The Rockefeller Fund
Under the overall supervision of the Chief of Party in Tanzania, and the direct supervision of Supply Chain Officer (SCO), the successful candidate will provide specialized Procurement and Logistics support to both external and internal clients, promoting a client and efficient service-oriented approach encompassing all aspects of procurement and logistics activities in Tanzania’s Sub Offices, in accordance with RF’s regulations, rules and procedures.

The Rockerfeller Fund offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged.

As an organization, we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent, Optimistic, Accountable, Collaborative, Trusted, and Equitable. We operate from a strong commitment to equity, diversity, and inclusion in everything that we do. It is not only the right thing to do – we could not make an impact without our team members' diverse perspectives and experiences. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices.

The Rockefeller Fund is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, liability for service in the United States Armed Forces, or any other protected status.
The Rockefeller Fund is an Equal Opportunity Employer.

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Sunday 4 August 2024

22 New Jobs at The Rockefeller Fund August 2024 - Various Posts

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