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Jobs in Tanzania 2024: New Job Vacancies at World Vision International 2024
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World Vision International Jobs 2024Supply Chain Officer
Supply Chain Officer at World Vision Tanzania February 2024
locations Iringa Cluster, Tanzania
time type Full time
job requisition id JR28473
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Program Staff, Finance Dept, Program Managers
Reason for contactSupporting in Procurement Planning Process
Clarification on PRs
Feedback on procurement of goods and services.
Frequency of contact
Daily
CORE COMPETENCIES
Supply Chain Officer at World Vision Tanzania February 2024
locations Iringa Cluster, Tanzania
time type Full time
job requisition id JR28473
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
MAJOR RESPONSIBILITIES
Activity
Business Requirements (10%)
Planning (10%)
Strategic Sourcing (15%)
Activity
Supplier Contract and Relationship Management (10%)
Procurement Execution (20%)
Data Management, Analysis and Reporting (10%)
Activity
Process, Procedure and Policy (10%)
Control and Compliance (10%)
On time payment of Suppliers (5%)
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)MAJOR RESPONSIBILITIES
Activity
Business Requirements (10%)
- Understand the department's business requirements and apply in the day to day work.
- Adherence to business requirements in fulfilling procurement needs.
Planning (10%)
- Participate in the preparation of annual procurement plans for the allocated cluster office.
- Review the annual procurement plan prior to submission
- Provide guidance to the Cluster team on how to prepare effective procurement plans
- A complete Annual Procurement Plan for the respective cluster office.
Strategic Sourcing (15%)
- Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
- Maintain all supporting documents relating to the Sourcing Events based on the document management policy
- Create and follow up the Sourcing events for respective Cluster office
- Preparation of Procurement Committee submission documents based on the direction given by the Advisors.
- Procurement Committee meetings are held as per schedules (based on the sourcing plan).
- Ensure categories for strategic sourcing are identified
- Ensure sourcing standards and threshold policy is well adhered to.
Activity
Supplier Contract and Relationship Management (10%)
- Accurately complete the master data management form (contract/supplier/ item register)
- Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
- Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
- Collect feedback on supplier performance as per the established SPM guidelines.
- Availability of accurate and complete Master Data records (either in system or paper).
- Ensure supplier performance management for high value spend on the allocated cluster is done and well documented.
Procurement Execution (20%)
- Advise on the RFP/RFQ process for spot buys as required Liaise with Shared Services & Finance to resolve supplier inquiries
- Release POs to suppliers for spot buys and assigned categories.
- Ensure all open PR’s are processed within reasonable time Follow up for delivery of goods and services on time
- Ensure the provision metrics performance key indicators are achieved
Data Management, Analysis and Reporting (10%)
- Collect and organize data from projects and business units.
- Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
- Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
- Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
- Consolidate all findings and convert them into useful formats as provided by SCM Manager
- Availability of information for supervisors to take decisions.
- Availability of information to Cluster office for awareness and decision making
Activity
Process, Procedure and Policy (10%)
- Work with supply chain advisor to manage Internal customer satisfaction
- Collect data to support performance scorecard reporting (i.e. KPIs)
- Adherence to Process, Procedure and Policy in fulfilling procurement needs.
- Guide user department on the collect procurement procedures to be followed.
Control and Compliance (10%)
- Maintain proper filing and record keeping as per the guidelines set by the management.
- Procurement Records well maintained for future reference.
On time payment of Suppliers (5%)
- Ensure that payment documents submitted by suppliers are processed on time and suppliers’ payments are processed as per the agreed payment terms.
- Follow up with fields offices and accounts payable teams to ensure timely payment of suppliers.
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KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- At least 2 years experience Procurement & Supply Chain Management
- Bachelor degree in Procurement and logistics, Supply chain or relevant studies
- Two year’s of experience in Procurement and Logistics or Accounting field
- Basic computer skills (Ms Word/ Excel/Spreadsheet/ Internet, Power point)
KEY WORKING RELATIONSHIPS
Program Staff, Finance Dept, Program Managers
Reason for contactSupporting in Procurement Planning Process
Clarification on PRs
Feedback on procurement of goods and services.
Frequency of contact
Daily
Contact (within WV or outside WV)
Suppliers
Reason for contactQuotation sourcing
Delivery Follow Up
Frequency of contact
Daily/Weekly
Contact (within WV or outside WV)
Supply Chain Advisor
Reason for contact
Report on status of procurement for the allocated Cluster office
Frequency of contact
Daily
Suppliers
Reason for contactQuotation sourcing
Delivery Follow Up
Frequency of contact
Daily/Weekly
Contact (within WV or outside WV)
Supply Chain Advisor
Reason for contact
Report on status of procurement for the allocated Cluster office
Frequency of contact
Daily
CORE COMPETENCIES
☒ Be Safe and Resilient
☒ Deliver Results
☒ Build Relationships
☒ Be Accountable
☐ Learn and Develop
☐ Improve and Innovate
☐ Partner and Collaborate
☐ Embrace Change
☒ Deliver Results
☒ Build Relationships
☒ Be Accountable
☐ Learn and Develop
☐ Improve and Innovate
☐ Partner and Collaborate
☐ Embrace Change
Applicant Types Accepted:
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