3 Administrative Assistants at Enabel - Belgian Development Agency Tanzania November, 2023

Enabel - Belgian Development Agency

Jobs in Tanzania 2023: New Job Vacancies at Enabel Belgian Development Agency, 2023
Enabel - Belgian Development Agency Jobs, 2023

Category: National
Location: Kigoma / Mwanza/ Tabora, Tanzania
Reference: 20706
Final date for application: 12 November 2023

3 Administrative Assistants (m/f/x) - Tanzania

(National) Tanzania

Enabel is the Belgian agency for international cooperation. Our mission is to build a sustainable world where all live under the rule of law and are free to thrive. With our partners, we offer solutions addressing pressing global challenges – Climate Change, Social and Economic Inequalities, Urbanisation, Peace and Security, Human Mobility – and promoting Global Citizenship.

We have over 20 years' experience in areas ranging from education and health care to agriculture, environmental protection, digitalisation, employment and governance. Enabel’s expertise is eagerly sought-after by partners around the globe – ranging from the Belgian government, European Union institutions, governments of other countries and the private sector. We work with civil society, research institutes as well as businesses and we foster fruitful interaction between development policy and other areas.

With over 2,100 staff, Enabel manages about 170 projects in more than twenty countries, in Europe, Africa and the Middle East.
enabel.be

Background
Enabel is operating in Tanzania in accordance with article 7 (iii) of the General Agreement between The United Republic of Tanzania and The Kingdom of Belgium on Development Co-operation signed on 16th of October 2002, and the introduction Letter from the Embassy of Kingdom of Belgium N° 2018/023 signed on 25th January 2018 on the transformation from BTC into Enabel.

Enabel in Tanzania is seeking to recruit a dynamic and competent individuals to fill the vacancies for the position of Administrative Assistants.

Job description
Your tasks and responsibilities as an Administrative Assistant:

• You support various administrative tasks (filing, archiving, and follow-up of documents…) in order to guarantee efficient support to the department/supervisor/co-workers/project.
• You organize internal and external meetings, workshops, conferences, missions or events and ensure that information is disseminated to all participants or stakeholders. (e.g., management of bookings, dispatch of invitations, prepare documentations for important meetings and workshops) etc
• You maintain and ensure adequate office supplies, equipment, and facilities, for proper and smooth functioning of the office.
• You ensure relevant correspondence and documents are filed and kept properly.
• You receive and welcome guests, receive phone calls and transfer them to right contacts in order to adequately address them and/or orient them towards the internal contact needed.
• You respond to emails, and communicate with clients, vendors, and other stakeholders in a professional and courteous manner.
• You book travel and accommodations for executives and other employees, as well as preparing travel itineraries and expense reports.
• You prepare invoices, expense reports, and other financial documents, as well as assisting with budgeting and forecasting.

Your profile
Required qualifications and experience.

• A Tanzanian National
• Bachelor's degree in business administration or management from recognised institution.
• Minimum 5 years of relevant experience in administrative tasks.
• Specific experience as assistant in the field of accounting, procurement OR logistics (please develop this in your cover letter)
• Experience working in International NGO is an added advantage

Required skills and knowledge.

• Good knowledge of computer software (MS 365, SharePoint, etc.)
• Excellent communication skills (verbal and written).
• Excellent management and organisational skills;
• Good Listening and Comprehension skills.
• Excellent customer care skills.
• A Good Team Player
• A mastery of Time Management.
• You are fluent in spoken and written Swahili. Considering the international environment in which you work, excellent knowledge of English is required.

We offer you
- A fascinating and interesting job in an international environment.
- A definite period contract of 54 months.
- You are based in Kigoma, with frequent travels within the targeted districts of the region and, on occasion, to Dar es Salaam for meetings with implementing partners.
- You are employed by Enabel in the function of “Gender and Social Inclusion Expert”. A salary package that comprises the monthly gross salary, in accordance with our salary scales (Class 6), and more benefits such as health care insurance, 13th month, holiday allowance and if applicable reallocation allowance.
- Relevant recognized experience for the function will be valorized.

Following this recruitment procedure, a shortlist of successful applicants may be constituted which may be sourced in the next three years for similar job openings.

Every person who fulfils the conditions listed in our job advertisements may apply. Enabel is committed to equal opportunities and diversity in its workforce. We do not discriminate based on gender, origin, age, religion, sexual orientation, disability status or any other factor other than competence.

This recruitment procedure consists of a shortlist of applications, testing and final jury.
Every person who fulfils the conditions listed in our job advertisements may apply. Enabel is committed to equal opportunities and diversity in its workforce. We do not discriminate based on gender, origin, age, religion, sexual orientation, disability status or any other factor other than competence.

Are you interested?
Apply here on-line with an application letter and your updated CV, at the latest by 12th November, 2023.
Only applications that are registered here via our on-line portal will be considered.
Final date for application: 12 November 2023.

CLICK HERE TO APPLY!