2 New Job Vacancies at Wetlands International Tanzania November, 2023 - Various Posts

Wetlands International Tanzania

Jobs in Tanzania 2023: New Job Vacancies at Wetlands International Tanzania, 2023
Wetlands International Tanzania Jobs, 2023

Programmes Officer – Tanzania
Programmes Officer at Wetlands International November, 2023
Job Description
Position : Programmes Officer- TZ
Department : Programmes
Supervised By : Programme Coordinator
Supervises : Project Officers
Location : Dar es Salaam, Tanzania

Job Purpose:
Support the Programme Coordinator in the effective management and coordination of the Wetlands Tanzania portfolio and ensure it effectively delivers against the work plan and results framework.

2.0 Reporting Lines:
This role reports to the Programme Coordinator.

3.0 Work Relationship:
3.1 Internal Context:

• Within Wetlands International Eastern Africa, the holder of this position relates with the Programme Coordinator, Project Officers, Finance and Operations Officer, Regional Programme Officer, Regional Policy and Advocacy Officer, Regional Communications Officer

3.2 External Context

• Outside of WIEA, the holder of this position shall relate with local and national authorities, partners, donors, community members and leadership.

4.0 Key Responsibilities

• Support community mobilization for effective implementation of Wetlands Tanzania initiatives.
• Assist the Project Officer in coordinating the implementation of the project with the other CSOs.
• Undertake participatory natural resource management in consultation with the local communities and other key relevant stakeholders.
• Contribute to drafting of progress reports for the donors and Wetlands International network.
• Liaise with project partners and teams with a view of ensuring high quality deliverables and outcomes.
• Undertake logistical and administrative tasks related to project implementation including organizing project meetings and events, preparation and dissemination of meeting minutes, materials and results.
• Contribute to development of bankable conservation proposals as part of the wider resource mobilisation strategy.
• To raise awareness about the project and come up with ideas for alternatives livelihood activities.
• Build good relationships with key stakeholders and partners. example TFS, local government and community.
• Coordinate field activities.
• Preparation of work plan and budget.
• Manage day-to-day site operations of all projects.
• Prepare and present periodic technical reports on the progress of implementation of project activities including timely donor reporting in the designated area.
• Carry out relevant tasks on request and agreement with line manager.
• Perform any other related tasks as assigned by the supervisor

5.0 Key Performance Indicators

• Assist in setting up of the program system.
• Contribute to the progress reports.
• Undertake in preparation of different events, trainings and workshops that create awareness on mangrove importance and value (their restoration, regeneration and conservation).
• Support community mobilization in the program.
• Liaise with project partners and teams with a view of ensuring high quality deliverables and outcomes.
• Timely completion of tasks.
• Build good relationships with others.
• Self-improvement e.g., attending online courses, reading articles and improvement in report writing.

6.0 Qualification, Experience & Skills
6.1 Professional Qualifications

• Bachelor’s Degree in Conservation, Natural Resource Management, Environmental science, forestry, water resources or terrestrial ecology or related field. A social development or community development degree with experience in Natural resource management will be considered.

6.2 Relevant Experience

• Minimum working experience of six (6) years in natural resources management in an NGO
• Demonstrated knowledge and experience in project management and partner relations
• Ability to work independently as part of multi-cultural teams in an international environment;
• Proven track record in a similar position in the NGO sector in Eastern Africa;

6.3 Essential Competencies

• Strong leadership skills and demonstrated ability in team management and collaboration;
• Excellent verbal and communication skills; good command of English and/or Swahili will be an added advantage;
• Good project management skills.
• Great report writing skills
• Experience in proposal writing
• Excellent organizational and networking skills, team-oriented attitude and ability to work as part of a team.
• Self-management.

Finance and Operations Officer – Tanzania
Finance and Operations Officer at Wetlands International November, 2023
Job Description
Position : Finance and Operations Officer – TZ
Department : Operations
Supervised By : Senior Finance and Operations Officer-Kenya (Technical) with a dotted line to Country Programme Coordinator (Administrative)
Supervises : Driver, Security guards, Office Cleaner
Location : Dar es Salaam, Tanzania

1.0 Job Purpose:
The Finance and Operations Officer will provide efficient and reliable Financial and Operational support for the Tanzania Projects and work closely with the respective project staff. S/he is expected to provide financial risk management, routine financial, logistics and administrative support as required for the Tanzania Country Program. S/he will work closely with other teams in Eastern Africa to ensure timely planning of office expenditures (supplier bills, procurements etc.) and that accurate financial records are kept.

2.0 Reporting Lines:
This role reports to the Senior Finance and Operations Officer-Kenya (Technical) with a dotted line to Country Programme Coordinator (Administrative)

3.0 Work Relationship:
3.1 Internal Context:

• Within Wetlands International Eastern Africa, the holder of this position relates with Tanzania Team; Eastern Africa Finance and Operations Team; Visitors from other Wetlands International offices.

3.2 External Context

• The holder of this position relates externally with suppliers, host organizations, donors, external consultants, especially those concerned with finance/ accounts support

4.0 Key Responsibilities
Finance

• Prepare and submit budgets to the Senior Finance and Operations Officer
• Maintain proper cash flow, prepare quarterly forecasts in liaison with programs team for submission to Senior Finance & Operations Officer.
• Prepare and submit fund requests to the Senior Finance and Operations Officer on time for smooth running of projects.
• Prepare and check that all payment requests are in order with correct calculations, signatures, correct coding and sufficient supporting documentation.
• Review the financial reports and ensure they align with the narrative reports
• Capture journal entries for approvals and reconcile General Ledger and Sub Ledger accounts
• Maintain an accurate and up to date record of accounting system reconciliations
• Maintain an organized and well-documented and sequential filing system for all cash disbursement and payment vouchers
• Assist in the preparation of accruals at grant close out and ensure all expenditures incurred for a project are fully captured
• Prepare for and facilitate financial year audits and also handle audit queries to ensure smooth audits
• Maintain an up-to-date inventory and Fixed Asset Registers
• Prepare assets Insurance schedules, and annual premiums payment. Handle insurance claims for organizational assets
• Prepare an annual reconciliation with supporting schedules of the asset register to the relevant accounting records.
• Process Wetlands International Tanzania office payroll monthly and ensure all statutory deductions are remitted to the respective authorities on a timely basis.

Operations

• Carry out travel bookings (flights, hotels, car hire etc.) as and when needed
• Provide on-the-spot administrative support during events including workshops and trainings
• Manage office telephone lines and messages
• Ensure that visitors have been received and transported safely to their destinations.
• Draft letters and other documents as needed.
• Screen prices prior to making purchases to ensure organization enjoys the benefit of Value for Money.
• Complete and maintain a database of suppliers and contacts
• Perform general clerical duties such as photocopying, faxing, mailing; maintain an electronic and paper filing system and file correspondence accordingly
• Maintain a calendar of events, assignments, reporting deadlines and payments due
• Support the office drivers in ensuring proper documentation of vehicle movements and servicing and maintenance schedules.
• Prepare contracts and subcontracts to consultants and service providers in liaison with WIEA HR, in line with Wetlands International internal control system and procedures
• Ensure staff files are kept up-to-date at all times and are securely kept.
• Assist staff in tracking and monitoring leave requests and leave statements.
• Work with HR in facilitating staff capacity development based on available resources in liaison with the WIEA HR.
• Responsible for ensuring the WITz office is compliant with current laws and regulation of the United Republic of Tanzania
• Perform any other duties as may be assigned by your supervisor.
• Procurement of project and office inputs and services according to WITz policies and procedures.
• Custodian of WITz policies guiding organizational processes.

5.0 Key Performance Indicators

• Maintain an organized and well documented and sequential filing system for all cash disbursement; and reporting.
• Prepare for and facilitate financial year audits and also handle audit queries to ensure smooth audits
• Ensure at all times staff files are up-to-date
• Ensure office meets all statutory requirements for compliance e.g OSH,
• Ensure all procurements are done according to organizational policies and procedures
• Ensure all payments are made with complete documents and are completed within reasonable time.

6.0 Qualification, Experience & Skills
6.1 Professional Qualifications

• Preferably a first degree in Accounting, Finance, Bachelor of Business Administration or Commerce with a major in Accounting.
• Certified Public Accountant (CPA)

6.2 Relevant Experience

• A minimum of 5 years of relevant experience in a similar position
• Previous experience with local and/or International NGO has an added advantage
• Knowledge of IT systems, Microsoft Office packages and/ or other accounting systems Good knowledge of administrative and financial rules and regulations and Tanzanian NGO administrative needs

6.3 Essential Competencies

• Ability to prioritize and meet deadlines
• Organizational skills, particularly in respect of managing multiple tasks and clear records
• Strong interpersonal skills
• Ability to work under pressure, meet deadlines and handle multiple tasks simultaneously;
• Ability to produce standard, accurate and well-documented reports;
• Excellent writing and analytical skills;
• Ability to work independently but also as part of a team
• Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment;

APPLICATION PROCEDURES
Candidates should apply by sending the followings as 1 PDF file:
1) An updated Curriculum Vitae, (mandatory)
2) A motivation letter including one-page summary of experience (mandatory)
3) Expected Remuneration including Benefits (Gross in TZS) (Mandatory)
4) Names and contact details of three professional referees (Mandatory).

We invite you to apply by emailing your application to hreastafrica@wetlands-eafrica.org not later than 15th November 2023 with the subject of job you are applying for: Example 'Application for Programmes Officer-TZ’
Female candidates are highly encouraged to apply.
Only shortlisted candidates shall be contacted.