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| Mott MacDonald |
The Mott MacDonald Group Tanzania Jobs 2023
Administration & Logistics Officer
Administration & Logistics Officer at The Mott MacDonald Group Tanzania October, 2023
Office Management
Procurement
Candidate Specification
Experience
Qualification
Application closing date: 13th October, 2023.
Administration & Logistics Officer at The Mott MacDonald Group Tanzania October, 2023
- Contract
- Full time
- Tanzania
Office Management
- Carry out routine tasks to ensure that the Shule Bora office is a safe working environment
- Complete weekly stock reports on office supplies
- Carry out general office duties as requested by the Operations Manager
Procurement
- Provide support to the procurement activities.
- Liaise with finance team on payments to vendors/suppliers
- Monitor and keep accurate records of the Programme Asset & inventory Registers.
- Support the delivery arrangements of all goods including printed materials.
- Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment etc.
- Supporting the Technical Team in the organisation of events, meetings and workshops.
- Liaising with hotels and accommodation providers
- Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas, including
- Communications with UK team members for support with visa applications, flight bookings, and security briefings.
- Management and timely communication of local arrangements such as airport transfers and hotel bookings.
- Supporting the development and regular update of welcome packs and induction information.
Administration
- Supporting sub-consultants with their administration and other arrangements
- Managing the mobile communications (office phones, phone credit, internet, etc)
- Manage meeting room bookings, and ensure the room is set up as per need.
- Maintain operations records in accordance with Mott MacDonald processes and procedures
- Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald);
- Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team.
Candidate Specification
- Proven experience in an administrative or operations role
- Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable
- Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources
- Experience of organizing events – managing bookings, invitations, advertising, printing, and on-the-day requirements
- Ability to priorities and work under pressure.
- Ability to work in a collaborative team setting.
- Proficient in using MS packages, particularly Word, Excel and PowerPoint
- Strong organizational skills, reliability, and adherence to ethical standards
- Excellent verbal and written communication skills
- Fluency in written and spoken English, Kiswahili preferred
Experience
- Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials
- Experience of working on donor-funded programmes in multi-national teams
- Knowledge
- Basic knowledge of the Education Sector in Tanzania
- Ability to draft letters in English and Swahili
- Ability to draft processes and procedures in English and Swahili
Qualification
- Bachelor`s degree in Administration studies, Logistics or related field
Application closing date: 13th October, 2023.
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