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| World Vision International |
Grants Finance Officer at World Vision International Tanzania September, 2023
- locations Nzega Cluster/Nyasa ADP , Tanzania
- time type Full time
- job requisition id R24725
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
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MAJOR RESPONSIBILITIES
Activity
Budget Management and Monitoring (20%)
- Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
- Provide lead in budgetary control to ensure that activities are implemented within approved budget
- Lead in the preparation and revision of budgets and implement budgetary management strategies.
- Perform Monthly financial analysis and share with project management for decision making.
- All project expenses are allowable, reasonable and allocable
- No disallowed costs
- No overspending or underspending
- Budget revisions done timely
- Timely and accurate decision making by project management based on the financial report
Activity
Partner Management (20%)
- Conduct periodic project/partner visit for financial review and capacity building in finance management.
- Reviewing partners reports and posting them into the system on time.
- Build Partners Capacity in Financial and fixed asset Management to ensure Grants Compliance.
- The capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.
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Activity
Financial Management (20%)
- Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
- Provision of technical assistance and awareness to project staff on all financial related issues.
- Maintain the project assets and have an updated asset register as per the donor and WV regulations.
- Compliance with Donor and WV Guidelines
Activity
Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)
End Results
- Zero tolerance to fraud is adhered to
Activity
Ensure that project procurements are done on timely basis and as per WV policies (10%)
End Results
- Procurement done on timely manner as per the procurement plan
Activity
Ensure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines (5%)
End Results
- Salary Reconciliations done on monthly basis
Activity
Provide timely responses on project financial related matters (5%)
End Results
- Financial Issues are resolved on time
Activity
Facilitate annual project audits & monitor implementation of audit recommendations (5%)
End Results
- Successful audits and no disallowed costs
Activity
Provide supervision to the grant finance and the drivers (5%)
End Results
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KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Minimum of five years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
- Minimum three years of experience from an international NGO experience is preferred.
- Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
- Reporting preparation and presentation and the proven ability to translate technical
- Financial data into informative reports.
- Advanced computer skills in MS Office programs, particularly Excel
- Prior staff supervisory experience and strong organizational skills are desired
- Excellent oral and written English skills.
Required Education, training, license, registration, and certification
Preferred Knowledge and Qualifications
- Demonstrated ability in supervision
- Experience in managing donor funds
- Working knowledge of international donor funded projects/Other grants operations, finance services and practices
- Good planning and organizational skills
- Tact and diplomacy in dealing with staff-related to work environment needs
- Ability to maintain effective working relationships with all levels of staff and public
- Experience working with an international organization will be an added advantage
- Excellent computer skills in Excel & Sun-systems accounting software
Travel and/or Work Environment Requirement
Travel to the field to support the project team and Partners as required.
Physical Requirements
To be located in Maswa, Simiyu.
KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)
Grants Finance Manager SO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when needed
Contact (within WV or outside WV)
Grants Finance Manager NO
Reason for contact
For technical support on grants compliance and donor regulations
Frequency of contact
As and when required
Contact (within WV or outside WV)
Project Coordinator
Reason for contact
This is the first line manager for administration guidance and project management
Frequency of contact
Daily basis
Contact (within WV or outside WV)
Project team
Reason for contact
Financial technical support
Frequency of contact
Daily basis
Contact (within WV or outside WV)
Cluster Senior Finance Administration Officer
Reason for contact
This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues
Frequency of contact
Daily basis
DECISION MAKING
- Decisions are escalated through Senior Grants and Finance Manager and Director of Finance and support services.
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CORE COMPETENCIES
☒ Be Safe and Resilient
☒ Deliver Results
☐ Build Relationships
☒ Be Accountable
☒ Learn and Develop
☐ Improve and Innovate
☐ Partner and Collaborate
☐ Embrace Change
Applicant Types Accepted: Local Applicants Only
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