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| Jane Goodall Institute (JGI) |
The Jane Goodall Institute Tanzania (JGI-TZ) is a reputable and rapidly expanding non-governmental organization committed to wildlife research, conservation, socio-economic development, and environmental education. The Jane Goodall Institute Tanzania (JGI-TZ) was founded in 1991 by Dr. Jane Goodall. The JGI Tanzania with its partners – USAID and many others makes a difference through landscape and community-cantered conservation, chimpanzees research projects, environmental education to young generation, the innovative use of science and technology, we work closely with local communities in Tanzania inspiring hope through a collective power of individual action.
JGI is currently seeking to recruit suitably qualified and competent Tanzanian to fill the following vacant position below:
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Finance Officer
Finance Officer at Jane Goodall Institute August, 2023
Job Position: Finance Officer
Program: Tumaini Kupitia Vitendo(TKV)
Duty Station: Kiqoma
Reporting Line: Finance and Administration Manaaer
Job Duties and Responsibilities:
Main responsibilities will include but not limited to:
- Serving as an active member of JGI Tanzania’s Finance department and in this regard is expected to unveil high level of financial discipline in daily finance operations,
- Working closely with and provide support to the Finance & Administration Manager to ensure all payment requests are properly documented and processed and funds are timely disbursed in support of approved activities,
- Ensure payments are done in compliance with tax laws and statutory remittances are remitted on timely manner,
- Follow up on the activities and monitor cash advances disbursed, periodically verify spending and availability of funds for program and recommend for changes in the budget line if needed.
- Perform in-depth variance analysis by comparing actual spending to the program activity plan and confer advice where applicable to the Finance & Administration Manager.
- Prepare and submit periodic project financial reports to the Finance & Administration Manager,
- Work with the Finance & Administration Manager to provide an oversight on all issues related to administration of the program activities.
- Provide support on preparation of annual and quarterly work plans and compare the same with allocated budget to ensure smooth operation of the program,
- Participate in the annual Audit and develop follow up action plan and ensure the action plan and the audit recommendations are implemented,
- Keep records for all important program documents.
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Minimum job Requirements & Qualifications:
- At least bachelor’s degree in accounting and finance, Certified Public Accountant (CPA) is an added advantage.
- At least 5 years of experience working with NGOs, previous experience working with USAID funded programs in Finance & Administration will be an added advantage.
- Extensive expertise in managing finance and compliance aspects of USG funded programs.
- Good interpersonal skills, excellent organizational and analytical skills, ability to multi-task and meet deadlines, must be a person of unquestionable integrity, must have ability to write clear and concise reports, ability to take direction and work independently to deliver results.
- Fluency communication skills both verbal and written Kiswahili and English.
Procurement Manager
Procurement Manager at Jane Goodall Institute August, 2023
Job Position: Procurement Manager
Duty Station: Dar es salaam
Reporting Line: Executive Director
Key Responsibilities and Duties:
Main responsibilities will include but not limited to:
Procurement Strategy and Planning:
- Develop and implement procurement strategies aligned with the Jane Goodall Institute Tanzania (JGI-TZ) goals and objectives.
- Collaborate with project managers to forecast procurement needs and ensure timely acquisition of goods and services.
- Coordinate the development and regular review of the procurement plans for JGI-TZ administration and its projects.
- Draft contracts and ensure the selected & approved suppliers, contractors, and consultants are contracted accordingly.
- Negotiate contractual terms including pricing to obtain the best value for JGI-TZ.
- Monitor supplier performance and compliance with contract terms.
- Coordinate identification and notification of suppliers for different goods including vetting against their conduct.
Procurement Process Management:
- Ensure procurement processes are transparent, fair, and adherence to JGI policies, donor requirements and government regulations.
- Perform due diligence for all procurements in collaboration with the finance team to ensure value for money.
- Ensure all legitimate documents to and from the supplier are perfectly completed and submitted in support of the procurement process.
- Oversee the entire procurement cycle, including requisition, sourcing, evaluation, selection, contract award, and delivery.
- Develop and manage procurement budgets, tracking expenditures and ensuring adherence to financial limits in collaboration with Program Directors.
- Facilitate each project to develop annual procurement plan (needs).
- Implement cost-saving initiatives and strategies while maintaining quality and compliance.
- Identify and mitigate procurement-related risks, including supply chain disruptions and non-compliance to policies, laws, and regulations.
- Ensure procurement activities adhere to relevant legal, ethical, and donor-specific guidelines.
- Lead and manage a procurement team, providing guidance, mentoring, and professional development opportunities.
- Serve as the Secretary of the Tender Committee unless directed otherwise by the Executive Director.
- Foster a collaborative and efficient working environment within the procurement team and with other projects and programs.
- Advise the Management on the best practices of managing procurement for the improvement of our process.
- Maintain accurate and organized procurement records, including purchase orders, contracts, and supplier information.
- Prepare regular reports on procurement activities, performance metrics, and cost savings for management and donors.
- Participate in audits as needed or assigned by the Financial
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NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2023 (1,475 POSTS)Required Job Qualifications and Experience:
- Must have a minimum of first degree in procurement and logistics management or supply chain management from recognized
- Must have at least Seven (7) years of work experience progressively conducting various procurement categories, i.e goods, works and consultancy services.
- Must be registered by Professional Body especially Procurement and Supplies Professional and Technician Board (PSPTB).
- Experience in donorfunds management in the NGO sector managing the award and grants funded by USAID and other international
- Understanding of local contract and procurement
- Excellent communication skills both verbal and written Kiswahili and English.
- Strong knowledge of donor auditing requirements and demonstrated ability to exercise procurement budget oversight.
- Demonstrated solid knowledge of rules and regulations for USAID and other donors related to procurement.
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Application Procedure:
All applications should be submitted together with the most recent Curriculum Vitae (resume), copy of relevant academic certificates & transcripts, testimonials, three names of reputable referees, day-time telephone number or e-mail address, and should be send to the following e-mail address: recruitment@janegoodall.or.tz
Only the shortlisted candidates will be contacted for the interview and provided with interview feedback.
The deadline for submitting the application is 01st September, 2023.
JGI Tanzania is an equal opportunity employer and considers all applicants on the basis of merit without regard to race, national ortribal origin, religious belief, gender, and marital status.
QUALIFIED FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY.
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