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| Danish Refugee Council |
AJIRA MPYA TANZANIA 2022 | NAFASI MPYA ZA KAZI 2022
Human Resources (HR) Team Leader
Department Tanzania
Workplace Kibondo
Contract Type National contract
JOB DESCRIPTION
Job title: Human Resources (HR) Team Leader
Employment category: G
Reporting to: Support Services Manager
Direct reports: 1 Officer, 1 Assistant, Cleaners and Guards
Unit/department: Support Services
Location: Kibondo with frequent travel to Kasulu Office and camp based offices in Nduta and Nyarugusu
Recommended:
PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 - 2019. CLICK HERE!
Overall purpose of the role:
DRC Tanzania has recently identified the need for further strengthening of its human resources functions, with an especial focus on strengthening the HR capacities in its offices in Kigoma region. It’s DRC ambition to attract and retain the best talent also through meaningful capacity building of its staff. DRC is looking to hire a senior human resource professional who along, with the Support Services Manager, will provide oversight to day-to-day activities in the HR department and will support the Support Services Manager (SSM) with the development and roll out of new human resource policies and procedures for DRC Tanzania and where relevant in Burundi operations.
Responsibilities:
HR
• Lead and manage the HR team (including people planning, performance, well-being and development)
• Maintain in depth knowledge of both DRC HR policies as we as Tanzania legal requirements related to the management of employees, reducing legal risks and ensuring regulatory compliance. Ensure the DRC Tanzania HR Manual is up to date and understood by staff
• Support in reviewing and updating job descriptions, structures etc. Ensure job descriptions are in place for all roles and staff have signed and received JDs
• Assist in preparation of payroll, WCF, social security and tax submissions etc, ensuring staff records are updated with respective statutory authorities ( NSSF, Loan's Board, WCF.
• Keep Area manager and Finance Manager up to date with any changes on PAYE, WCF, SDL, Loan's Board rates as officially communication.
• Support in creating Debit number for TRA payments (SDL and PAYE)
• Ensures up-dating and distribution of area office staff lists including contact details on a monthly basis
• Support the issuing of new contracts, termination of contracts and other contract notifications
• Oversee the recruitment of staff, provide guidance to all staff involved in recruitment processes, develop and adapt policies where required and ensure that they are effective, efficient, fair and transparent, promote equal opportunities, also aimed at leading the process of getting more women in senior positions within the organisation
• Ensure reference check as per DRC’s referencing policy and documents verification to avoid fraudulence before offer letters are made to the successful candidates. Maintain proper documentation of recruitment related files as per set check list
• Facilitate HR inductions for all staff, both national and international. Ensure each staff joining is briefed on DRC policies, Code of Conduct and operations handbook and address any needs that might arise
• Provide support around performance feedback, coaching, counseling, career development, and identifying and executing appropriate actions up to and including terminations
• Support in process of staff disciplinary in line with DRC’s disciplinary and grievances policies
• Ensure sickness and leave records, policies and procedures are followed and up to date
• Coordinate with insurance providers and PPS consultant and ensure staff are aware of policies and benefits
• Analyze, map and provide data to the SSM and Area Manager which shows improvement\decline of HR systems, policies and procedures
• Propose improvements to promote retention of staff including analysis of exit interview feedback
• Support the development and roll out of staff capacity building plan, managing capacity building budgets
• Ensure efficient electronic filing on Dynamics and other systems granting strict confidentiality of employees’ personal files and other administrative private documents
• Conduct regular field visits to review the implementation of human resources and administrative procedures.
• Participate in the HR induction session for Partners ensuring alignment with DRC policies and procedures.
• Manage and resolve complex employee relations issues
• Consolidates data and prepares reports providing real time information to support the day-to-day HR processes using Dynamics
• Support the SSM in preparing policies and SOP’s related to HR department.
• Participate in area office monthly management meetings, and facilitate Quarterly meetings of all staff
• Ad hoc tasks and assignments in support of overall HR management
Admin
• Create and maintain a robust filing system, including the archiving of key documents.
• Roll out and effectively implement HR Dynamics (electronic system) with HR and Field staff, including recording of leave, sickness, performance reporting
• Process all necessary agreements, permits and licenses necessary for HR operations. This also includes visas, registration and permits for expatriates
Experience and technical competencies:
• Have a minimum 4+ years professional experience in Human Resource Management and policy principles in areas such as recruitment, performance management, staff payroll, tax, labor law
• Day to day management and supervision of staff
• Ability to work independently, take the initiative and take responsibility
• Organization and ability to manage priorities
• Proactive approach to making proposals and identifying solutions
• Previous experience working in an international environment and/or an international organization.
Education:
• University degree in Human resources management, Business administration or any related field of study
• Professional level in dealing with Microsoft office
• Previous experience in working with HR\Payroll software
Languages:
• Essential: Professional working language in Swahili and English
• Knowledge of French is as asset
Recommended:
Free CV Writing and Download, Cover/Job Application Letters, Interview Questions and It's Best Answers plus Examples. Click Here!
Key stakeholders:
• Area Manager, Project managers, Coordinators, Support staff in all offices
• Regional and HQ HR colleagues
• Government officials
• Consultants/ lawyers
Core competencies Basic Advanced Expert
Striving for excellence ☐ ☐ ☒
Collaborating ☐ ☒ ☐
Taking the lead ☐ ☒ ☐
Communicating ☐ ☐ ☒
Demonstrating integrity ☐ ☐ ☒
Recommended:
Download Your National ID (NIDA) Number Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA!
•Basic: I master the essentials, but may at times need help from others
•Advanced: I can work independently at full professional level.
•Expert: I am the go-to person when others need help.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Providing equal opportunities
We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
Promoting high standards
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Deadline 30th August, 2022.
Department Tanzania
Workplace Kibondo
Contract Type National contract
JOB DESCRIPTION
Job title: Human Resources (HR) Team Leader
Employment category: G
Reporting to: Support Services Manager
Direct reports: 1 Officer, 1 Assistant, Cleaners and Guards
Unit/department: Support Services
Location: Kibondo with frequent travel to Kasulu Office and camp based offices in Nduta and Nyarugusu
Recommended:
PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 - 2019. CLICK HERE!
Overall purpose of the role:
DRC Tanzania has recently identified the need for further strengthening of its human resources functions, with an especial focus on strengthening the HR capacities in its offices in Kigoma region. It’s DRC ambition to attract and retain the best talent also through meaningful capacity building of its staff. DRC is looking to hire a senior human resource professional who along, with the Support Services Manager, will provide oversight to day-to-day activities in the HR department and will support the Support Services Manager (SSM) with the development and roll out of new human resource policies and procedures for DRC Tanzania and where relevant in Burundi operations.
Responsibilities:
HR
• Lead and manage the HR team (including people planning, performance, well-being and development)
• Maintain in depth knowledge of both DRC HR policies as we as Tanzania legal requirements related to the management of employees, reducing legal risks and ensuring regulatory compliance. Ensure the DRC Tanzania HR Manual is up to date and understood by staff
• Support in reviewing and updating job descriptions, structures etc. Ensure job descriptions are in place for all roles and staff have signed and received JDs
• Assist in preparation of payroll, WCF, social security and tax submissions etc, ensuring staff records are updated with respective statutory authorities ( NSSF, Loan's Board, WCF.
• Keep Area manager and Finance Manager up to date with any changes on PAYE, WCF, SDL, Loan's Board rates as officially communication.
• Support in creating Debit number for TRA payments (SDL and PAYE)
• Ensures up-dating and distribution of area office staff lists including contact details on a monthly basis
• Support the issuing of new contracts, termination of contracts and other contract notifications
• Oversee the recruitment of staff, provide guidance to all staff involved in recruitment processes, develop and adapt policies where required and ensure that they are effective, efficient, fair and transparent, promote equal opportunities, also aimed at leading the process of getting more women in senior positions within the organisation
• Ensure reference check as per DRC’s referencing policy and documents verification to avoid fraudulence before offer letters are made to the successful candidates. Maintain proper documentation of recruitment related files as per set check list
• Facilitate HR inductions for all staff, both national and international. Ensure each staff joining is briefed on DRC policies, Code of Conduct and operations handbook and address any needs that might arise
• Provide support around performance feedback, coaching, counseling, career development, and identifying and executing appropriate actions up to and including terminations
• Support in process of staff disciplinary in line with DRC’s disciplinary and grievances policies
• Ensure sickness and leave records, policies and procedures are followed and up to date
• Coordinate with insurance providers and PPS consultant and ensure staff are aware of policies and benefits
• Analyze, map and provide data to the SSM and Area Manager which shows improvement\decline of HR systems, policies and procedures
• Propose improvements to promote retention of staff including analysis of exit interview feedback
• Support the development and roll out of staff capacity building plan, managing capacity building budgets
• Ensure efficient electronic filing on Dynamics and other systems granting strict confidentiality of employees’ personal files and other administrative private documents
• Conduct regular field visits to review the implementation of human resources and administrative procedures.
• Participate in the HR induction session for Partners ensuring alignment with DRC policies and procedures.
• Manage and resolve complex employee relations issues
• Consolidates data and prepares reports providing real time information to support the day-to-day HR processes using Dynamics
• Support the SSM in preparing policies and SOP’s related to HR department.
• Participate in area office monthly management meetings, and facilitate Quarterly meetings of all staff
• Ad hoc tasks and assignments in support of overall HR management
Admin
• Create and maintain a robust filing system, including the archiving of key documents.
• Roll out and effectively implement HR Dynamics (electronic system) with HR and Field staff, including recording of leave, sickness, performance reporting
• Process all necessary agreements, permits and licenses necessary for HR operations. This also includes visas, registration and permits for expatriates
Read Also:
NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2022 (1,475 POSTS)Experience and technical competencies:
• Have a minimum 4+ years professional experience in Human Resource Management and policy principles in areas such as recruitment, performance management, staff payroll, tax, labor law
• Day to day management and supervision of staff
• Ability to work independently, take the initiative and take responsibility
• Organization and ability to manage priorities
• Proactive approach to making proposals and identifying solutions
• Previous experience working in an international environment and/or an international organization.
Education:
• University degree in Human resources management, Business administration or any related field of study
• Professional level in dealing with Microsoft office
• Previous experience in working with HR\Payroll software
Languages:
• Essential: Professional working language in Swahili and English
• Knowledge of French is as asset
Recommended:
Free CV Writing and Download, Cover/Job Application Letters, Interview Questions and It's Best Answers plus Examples. Click Here!
Key stakeholders:
• Area Manager, Project managers, Coordinators, Support staff in all offices
• Regional and HQ HR colleagues
• Government officials
• Consultants/ lawyers
Core competencies Basic Advanced Expert
Striving for excellence ☐ ☐ ☒
Collaborating ☐ ☒ ☐
Taking the lead ☐ ☒ ☐
Communicating ☐ ☐ ☒
Demonstrating integrity ☐ ☐ ☒
Recommended:
Download Your National ID (NIDA) Number Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA!
•Basic: I master the essentials, but may at times need help from others
•Advanced: I can work independently at full professional level.
•Expert: I am the go-to person when others need help.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
Recommended:
CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!Providing equal opportunities
We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
Promoting high standards
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Deadline 30th August, 2022.
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