6 New Job Vacancies at Medical Teams International Tanzania - Various Posts

Medical Teams International

Jobs in Tanzania 2022: New Job Vacancies at Medical Teams International, 2022

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AJIRA MPYA TANZANIA 2022 | NAFASI MPYA ZA KAZI 2022

Program Officer
Job Description
Department: Programs Grey Sections for HR Completion
Reports to (position): Program Director
Job Code:
Location Kasulu, with occasional travel to field locations
Job Grade: TBD
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
Recommended:
PAST PAPERS ZA DARASA LA 7 MPAKA FORM SIX | NECTA AND MOCK EXAMS 1988 - 2019. CLICK HERE!

JOB SUMMARY
The Program Officer will support the Program Director in overseeing the Community Health Strengthening focus of the Tanzania program: this will include direct management of the Channels of Hope (CoH MNCH+) program and support to the broader maternal, newborn and child health programming. The role will support the delivery of quality impact in accordance with donor requirements.

JOB RESPONSIBILITIES
Channels of Hope (60%)

• Responsible to develop and implement a CoH strategy for the country program to support maternal, newborn and child health plus malaria.
• Develop and implement an annual project plan including narrative, logframe, budget, workplan, and data collection plan
• Conduct ongoing project monitoring and provide regular (monthly, quarterly and annual) progress reports.
• Facilitate quarterly project review meetings with key internal stakeholders; develop and follow an action plan for any adjustments needed to programming
• Conduct occasional community mapping activities to maintain up-to-date information and contacts.
• Develop respectful relationships with faith leaders from all represented religions and various community leaders in the project area
• Train local leaders and volunteers on Channels of Hope methodology and health topics, including facilitating discussions on personal beliefs, attitudes, cultural and religious norms, and other sensitive topics
• Work closely with refugee program leadership including humanitarian NGOs, camp leadership, and local government to support initiation, establishment, and expansion of Channels of Hope in the project areas
• Coordinate with the Community Health Coordinator to ensure a complimentary workplan between CoH and all other community health programming.
• Conduct focus group discussions in the areas of ANC, PNC (Post Natal Care), family planning, delivering at health facilities and early health seeking behavior to inform and improve CoH programming.
• Ensure that CoH is mainstreamed in the project activities such as community health strengthening activities (Health Information Teams), reproductive health, medical referrals, capacity building i.e., training and workshops and attending coordination meetings and provide mentorships on identified project areas.

Program Support (40%)

• Work closely with the Program Director in all aspects of Project Cycle Management, with active participation in the completion of all programming components including, needs assessments, planning, implementation, monitoring and evaluation and reporting of the approved grants to address issues around reproductive health and child health.
• Provide technical support in the implementation of identified activities, mapping of resources and developing workplans and follow-up activities around community health on maternal, newborn and child health and medical referrals activities within the project areas.
• Participate in the development of concept notes, logical frameworks, and proposals as needed; submit status reports on project activities, participate in monitoring, evaluation, and reporting of community health and CoH project activities.
• Ensure that program activities are conducted with the highest level of integrity and ethics according to professional and MTI (Medical Teams International) Code of Conduct
• Work with project target groups to ensure that the project beneficiaries participate in needs assessments, planning and implementation of activities. Document the range of vulnerabilities and support rendered and that enables the participation of separate groups of people and project activities are adapted to people’s priorities, vulnerabilities, and abilities. Document the project accountability to the affected population.
• Other duties as assigned by the supervisor

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EDUCATION, LICENSES, CERTIFICATIONS & EXPERIENCE

• Tertiary qualification (University degree preferred) in Theology, Social Sciences, Development, or Public Health.
• Minimum of 5 years’ experience in community development or protracted emergency response in either HIV or health fields, project management, assessment and analysis or data management.
• Minimum of 3 years’ experience in working with faith communities, either as a pastor/faith leader, or involved in faith-in-development work.
• Minimum of 3 years’ experience in facilitation and mentoring of adult learning events (training, mentoring, development of training tools).
• Registered as a licensed CoH Master Trainer, preferred

KNOWLEDGE, SKILLS & ABILITIES

• Fluency in English and Swahili, speaking and writing.
• Knowledge of and experience in working with and coordinating with government, international and national partner organizations.
• Must be able to work independently while being a dedicated team player with proven management and leadership skills.
• Very skilled at creating and monitoring budgets and workplans and making appropriate adjustments as necessary
• Very skilled at managing projects to satisfactory completion
• Very skilled at facilitating respectful discussions on sensitive topics
• Very skilled at developing relationships with people of various faiths, beliefs and perspectives
• High level computer literacy, especially Microsoft Office Word, PowerPoint, and Excel, and ability to teach others. Basic familiarity with Microsoft PowerPoint and Access
• Project Management training and skills.
• Excellent communication skills, both oral and written, in English, and ability to communicate cross-culturally and within inter-faith settings.
• Leadership, management, and interpersonal communication skills with counseling skills.
• Extensive experience in working with churches and church leadersand muslim leaders across denominations.
• Trained in facilitation skills, preferably trained as a CoH lead Trainer and Mentor.

ABILITIES:

• Ability to work collaboratively with others
• Ability to prioritize tasks
• Ability to embrace and promote Medical Teams’ mission and vision
• Ability to uphold and exemplify the organization’s core values
• Ability to represent the organization in a professional manner to donors, volunteers, and the public
• Ability to travel to project sites as required

Manager HR & Administration (1)
Medical Teams International Tanzania
Department HR & Administration
Reports to Direct: Operations Director Technical:
Location Kasulu, Kigoma, with occasional travel to field locations
Workdays & Hours Monday-Friday, 40-48 hours/week
Supervises Direct: 2 HR Officers. Technical: HR Officers and Assistant HR
MTI Calling
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY
Responsible for overseeing and providing leadership to all Human Resource and Administration strategies countrywide including recruitment and retention, training and development, compensation and benefits, compliance, employee relations, budget management, administer information on unit 4 system

JOB RESPONSIBILITIES
HR Strategy and Policy Development

• Leads in the process of developing and implementing HR strategic initiatives or plans that are aligned to the Tanzania country strategy and ensures continuous improvement of processes and systems.
• Work closely with HQ to develop HR policies and ensure that they are implemented and maintained in alignment with organizational priorities and demands as well as Tanzania Labor laws. In line with this, develop HR tools that are supportive of the policies within the organization.
• In coordination with HQ, update, review and maintain HR manuals and handbooks for employees and provide proper interpretation on the same
• As a member of the Senior Management Team, contributes to developing country HR specific needs and objectives and any change management strategies.
• Supports managers in change management, restructuring, team building, and addressing organizational challenges through diagnosing issues and working collaboratively with staff and management for solutions.
• Collects, analyze and interpret information about changes in the operational environment, through staff survey and identify key HR issues for management’s attention
• Provides coaching and advise to management regarding interpretation and execution of HR policies and procedures and compliance with applicable legislation and regulations.
• Supports the development of an organizational culture that reflects Medical Teams values
• Participate in the development of Country HR budget development for proposals and assist in reporting on HR budget expenditures, detecting deviations and recommending corrections
• Ensure that all staff fill in timesheets and that HR process are in line with specific Donor requirements

Recruitment, Selection & Retention

• Develop and maintain an efficient recruitment process that attracts top talent and streamlines recruitment activities utilizing Human Resource technology. ( i.e Unit 4 ERP system )
• Coordinate recruitment processes for the country office and support field office recruitment as needed.
• Ensure HR Officers and Program Managers are familiar with tracking staffing levels and managing personnel budget
• Develops an innovative approach to retaining talent, with a focus on in rural posting
• Advises management on the most suitable approaches to fill open positions that will maximize on cost, time and candidate’s quality.
• Advises in the process of making offers to candidates and ensure that offers are competitive, equitable and cost effective
• Provides leadership in the induction and onboarding processes in collaboration with managers.
• Ensure that exit interviews are undertaken with all staff leaving the organization and use staff retention strategies as needed.

Team & Department Management

• Take leadership and manage two HR officers ensuring clarity over plans and priorities, provide supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings.
• Creates structured opportunities to encourage learning of direct reports, ensuring continuous performance evaluations and reviews are undertaken as appropriate.
• Ensure HR Officers are equipped with the relevant materials to lead staff trainings on HR policies and procedures.
• Conduct field visits to train HR Officers and lead staff trainings as needed.
• Identify staff training needs and source relevant trainings to address gaps.
• Support and train HR Officers on the use of Unit 4 as well as verifying personal information on the system
• Complete all monthly, quarterly, and annual reports as required by donors and MTI management
• Regularly review HR processes to ensure maximum effectiveness and train HR Officers accordingly in systems and procedures
• Oversees performance Management process and provide coaching when disciplinary procedures are needed in line with MTI policy
• Take charge of administrative roles performed by the admin assistants

Manage HR Business Processes

• Oversee the management of all contracts that relate to service providers such as staff medical insurance, Staff accommodation leases, and staff members are accurate and renewed in good time.
• Ensures that personnel files are maintained and contain relevant and up to date staff information.
• Ensures the timely and accurate processing of the national staff payroll in compliance with statutory requirements.
• Ensures high level of confidentiality regarding personnel data and ensure that all employee information is kept up to date, is complete and held in a secure place.
• Implements strategies to use Human Resource Information Systems (i.e., Unit4 ERP) for maximum effectiveness of HR Resources and ensures data integrity.
• Conducts budget needs analysis and ensures donor compliance for all HR related reporting and compliance.
• Complete all monthly, quarterly, and annual reports as required by donors and MTI management

Manage Staff Learning and Development

• Advises staff and managers on use and interpretation of the performance management system and advise on managing poor and outstanding performance and linking performance review to annual increments and learning and development.
• With the senior management team and managers ensure that performance management is implemented effectively.
• Support managers to build and develop the capacity of staff through the provision of tools and information that relate to coaching, performance management and human resource development plans.
• Collaborates with the Senior Management Team to ensure managers at all levels of the organization are equipped with the knowledge and skillset to effectively manage their teams.
• Leads HR Team to develop comprehensive staff training and development plan with a focus on career development and continuous mentorship.

Manage Compensation and Benefits Schemes

• Work with HQ in developing, implementing and managing compensation and benefits policies and schemes (including terms of conditions of employment, contracts and medical insurance) for Tanzania staff, in line with local labor law.
• Lead the field office in participating in periodic market surveys and make recommendations on pay and benefits based on market data.

Employee Relations and Legal Compliance

• Work closely with Senior Management Team to ensure compliance with Tanzania labor laws; take appropriate actions to anticipate and minimize litigation risks.
• Play an advisory role and participate in disciplinary procedures and grievances including conducting investigations if required
• In close collaboration with the Senior Management Team, take lead in the development of staff wellness/care schemes and ensure that the overall staff wellbeing is taken into consideration through policy and practice.
• Leads the communication and implementation of Global Policies and compliance standards. (i.e., PSEA, Code of Conduct, Accountability of Affective People, etc.)
• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Other duties as assigned

Managing Administration
EDUCATION, LICENSES, & CERTIFICATIONS

• Bachelor’s Degree in human resources, Business Psychology, Business Administration with a focus in Human Resources or related degree is required.
• Master’s Degree in Human Resources is preferred.
• Senior Professional in HR – International is preferred.

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EXPERIENCE

• 5 years of progressive experience managing HR operations is required
• Experience working with ERP systems is required
• Experience working with a large INGO is an added advantage

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

• In-depth knowledge of human resource management principles and best practices including employee relations, compensation and benefits, Human Resource policy and procedures, and staffing management.
• In-depth knowledge of Tanzania employment legislation and regulations
• Knowledge of Enterprise Resource Planning Systems (ERP Unit 4) and Microsoft Office
• Knowledge of humanitarian staffing needs; knowledge of emergency responses is an added advantage

SKILLS

• Highly skilled in developing leaders and managing a team
• Demonstrated employee relation skills
• Skilled in implementing strategic actions that benefit the longevity of the organization
• Skilled in analyzing data for reporting and making data-driven decisions
• Skilled in creative problem solving and navigating ‘gray’ areas
• Skilled in using database systems to improve workflow
• Highly organized and able to manage competing priorities to meet deadlines
• Excellent communication skills both written and auditory
• Excellent cross-cultural communication and interpersonal skills

ABILITIES

• Ability to develop relationships that build effective recruitment networks
• Ability to remain impartial in resolving conflict
• Ability to lead investigations and resolve complex employee relations issues
• Ability to manage sensitive and confidential matters with the highest level of professionalism
• Proactive with a keen desire to improve systems
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

 
Nutrition Officer (1)
Medical Teams International
Department: Program Grey Sections to be completed by Human Resources.
Team: Program
Job Code:
Reports to (position): Program Manager Org.
Reporting Line:
Location(s): Nduta Refugee Camp
Job Band: Grade 10
Workdays & Number of scheduled hours per week:
Monday-Friday, 40-45 hours/week, occasional weekends and public holidays
FLSA: N/A Full Time or Part Time Full Time Position Type: Regular Employee EEO Job Class: N/A Travel: Frequent travel to health facilities  If Manager of Staff: Number (and Titles) of Direct Reports: N/A Total # of Staff in Team/Department under management of this position: N/A

Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY
Responsible for coordinating and leading nutrition activities for the health facilities and communities under their supervision. Ensures proper case management and improved nutrition awareness. Directly manages Nutritionist and Food Distributor and provides technical supervision to community health teams related to nutrition.

JOB RESPONSIBILITIES

• Ensure nutrition clinics and community outreach activities are carried out as per facility work plans with emphasis on integration with medical services; Ensure duty rosters are appropriately developed and approved by respective In-Charge
• Ensure malnutrition case screening and growth monitoring is carried out and appropriate corrective actions implemented
• Documents management records on activities under nutrition services; Consolidate data from Nutritionists to prepare reports as per schedule and make data-driven program decisions
• Participate in research activities that contribute to improving community health
• Build capacity of inpatients and caregivers by advising on proper care and nutrition at home
• Carry out home visits to follow up on discharged patients to ensure adherence to advice
• Ensure the security of food and related nutrition supplies, including taking precautions to avoid contamination
• Ensure the kitchen and surrounding environment is hygienic and well maintained
• Ensure that nutrition practices are conducted with the highest level of integrity and ethics according to professional and MTI Code of Conduct
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Other duties as assigned

EDUCATION, LICENSES, & CERTIFICATIONS

• Bachelor’s Degree in Human Nutrition, Dietetics or related field is required

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EXPERIENCE

• Minimum 2 years of nutrition field experience with a busy project implementing IMAM is required
• Experience in clinical medicine or community health is an added advantage
• Experience working in emergency operations is an added advantage

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

• In-depth knowledge of nutrition principles and management of acute malnutrition

SKILLS

• nutritional screening activities
• Skilled in conducting nutritional assessments and managing cases
• Skilled in presenting complex information at an appropriate level to an individual or group
• Skilled in using behaviour change strategies to mobilize community members to take ownership of healthcare needs
• Skilled in data analysis and report writing
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English

ABILITIES

• Keen desire to build capacity of staff
• Ability to be flexible and manage stress, especially in situations which require a high degree of diplomacy
• Ability to maintain detailed records with high accuracy
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS
This position requires work at health facilities and in communities located in remote areas with very basic living conditions.

Registration Specialist (1)

Medical Teams International
Department: Program Grey Sections to be completed by Human Resources.
Team: Program Job Code:
Reports to (position): Direct: Program Manager
Technical: M&E Org. Reporting Line:
Location(s): Nyarugusu Refugee Camp
Job Band: Grade 7
Workdays & Number of scheduled hours per week: Monday-Sunday, 40-45 hours/week. May include weekends and public holidays
FLSA: Full Time or Part Time Full Time
Position Type: Regular Employee EEO Job Class: N/A
Travel: Less travel
If Manager of Staff: Number (and Titles) of Direct Reports: N/A Total # of Staff in Team/Department under management of this position: N/A
Medical Teams International Calling: Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
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JOB SUMMARY
Responsible for capturing reliable and up to date patient data, cleaning data and preparing basic reports to inform decision making at the health facility level.

JOB RESPONSIBILITIES

• Assist medical staff by capturing patient information in paper files and enter data in HIS/HMIS electronic and manual registers on a daily basis
• Responsible for cleaning data in the database to ensure quality, up to date and reliable information
• Generate weekly and month data reports in accordance with reporting standards
• Oversee the storage of data hard copies to ensure strict confidentiality in line with MTI policy
• Mentor health facility staff in data management best practices
• Perform basic data analysis and make presentations to health facility staff on recent performance trends, organise CMEs with health facility staff to analyse and interpret medical data
• Assist the Data Manager/M&E Officer in conducting assessments to measure quality of service provision
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Other duties as assigned by the supervisor

EDUCATION, LICENSES, & CERTIFICATIONS

• Diploma in Statistics, Social Sciences, Information Technology or related field is required

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EXPERIENCE

• Minimum 2 years of experience in data capture is required
• Experience working in a health setting and with HIS/HMIS is an added advantage
• Experience working with international NGOs is an added advantage
  

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

• Basic knowledge of data management best practices
• Basic knowledge of health data analysis

SKILLS

• Skilled in using HIS/HMIS databases and Microsoft Word, Excel and Outlook
• Skilled in generating basic reports and basic data visualization
• Skilled in training and capacity building

ABILITIES

• Analytical with strong attention to detail
• Ability to act with integrity and maintain the highest ethical standards
• Ability to support MTI Calling and adhere to the MTI Code of Conduct
• Analytical with strong attention to detail
• Ability to act with integrity and maintain the highest ethical standards
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS
This position requires work at health facilities located in remote areas with very basic living conditions.

Fleet Officer (1)
Medical Teams International Tanzania
Department Operations
Reports to Direct: Logistics & Procurement Manager
Technical: NA
Location Kasulu with frequent travel to field
Work Days & Hours Monday-Friday, 40-45 hours/week, occasional weekends and public holidays
Supervises Direct: Driver
Technical: MTI Calling
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY
Responsible for overseeing MTI’s fleet of vehicles to ensure that fleet is efficiently utilized, maintained and accounted for. Provides technical supervision to Drivers.

JOB RESPONSIBILITIES

• Responsible for ensuring the implementation of fleet management systems and policies in compliance with MTI and donor requirements
• Responsible for using Unit 4 ERP system to track and manage expenses in line with budget and ensuring resources are utilized efficiently and with integrity, paying special attention to fuel consumption and liaising with Finance and Operations departments to ensure availability of fuel funds to support field operations
• In liaison with Logistics Officer, ensure that timely vehicle movement plans are prepared according to MTI and donor policies and procedures to ensure the efficient movement of MTI assets, patients and personnel; share regularly with SMT and relevant MTI staff
• Maintain GPS tracking system, conduct field training and utilize tracking data for informed decision making.
• Participate in annual fleet management needs assessment and planning; assist in fleet lifecycle management from procurement to disposal
• Plan technical vehicle specification and maintenance schedules; monitor drivers to ensure regular inspection of fleet and contracted vehicles and maintenance/repair work in accordance with MTI and donor policies
• Conduct spot checks to physically verify MTI fleet assets and analyse management of assets; review condition reports for the purpose of insurance, sales and purchase
• Assist in the establishment and management of supply and maintenance contracts for MTI fleet workshops
• Prepare complete fleet management reports to MTI management for informed decision making
• Develop and implement in liaison with Logistics Procurement manager a training and development plan for fleet staff to improve skills, safety and security and efficient use of transport resources
• Works closely with security team to ensure that all vehicles are secure when not in use
• Supervise all Drivers and coordinate all movements of office-related activities
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Other duties as assigned

EDUCATION, LICENSES, & CERTIFICATIONS

• Bachelor’s Degree in Transport and Fleet Management, Logistics or Mechanical Engineering or equivalent is required
• Professional Certification in CILT, CPSP or CIPS will be an added advantage
• Engineers Registration Board (ERB) registration an added advantage
• Training in basic mechanics is an added advantage

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EXPERIENCE

• 4 years of experience in Logistics or Fleet, including 2 years of supervisory experience
• Experience working with INGOs is an added advantage
• Experience in Workshop Management is an added advantage

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

• In-depth knowledge of fleet management systems, GPS tracking, fleet maintenance and driver training
• Knowledge of budget management
  

SKILLS

• Skilled at managing fleet and logistics
• Skilled in mentoring and building capacity of direct reports
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English

ABILITIES

• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS
This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

Logistics & Procurement Manager(1)
Team: Operations Grey Sections for HR Completion
Reports to (position): Operations Director
Job Code:
Location(s): Kasulu
Job Grade:
Workdays & Hours: Monday-Friday, 40+ hours/week, occasional weekends, and public holidays
FLSA: N/A
Travel: Regular travel to field
EEO Job Class: N/A
If Manager of Staff, Positions Supervised: (directly & indirectly)
Procurement Officer, Logistics Officer, Store Officer #
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY
The Logistics and Procurement Manager is responsible for overseeing all procurement and logistics strategies and activities, in line with all related regulations, to facilitate all Medical Teams operations in Tanzania.

JOB RESPONSIBILITIES

• Responsible for directing and monitoring the daily implementation of country logistics and procurement activities.
• Lead procurement and logistics staff in development and implementation of group and individual work plans in line with country and global strategies
• Responsible to ensure that all logistics and procurement processes are carried out in line with Medical Teams policy and procedures and in line with government and donor requirements.
• Coordinate all country level supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels.
• Manage procurement process in accordance with Medical Teams policies and procedures in a transparent, accountable, efficient, timely and cost-effective manner, the protects and benefits Medical Teams activities
• Participate in writing expressions of interest, project proposals, developing budgets, procurement plans, and project performance analysis reports.
• Provide training, mentoring, and regular support for staff in the use of Unit 4 ERP system for logistics and procurement processes.
• Ensure hard copy and digital logistics and procurement paperwork is filed properly and available for audits.
• Lead the creation and revision of country-specific logistics and procurement SOPs and systems.
• Lead in the management and tracking of all ongoing procurement processes.
• Lead tender processes as the Tender Focal Point
• Track and manage supplier contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by ensuring all required documentation is submitted completely and on time.
• Assure suppliers deliver in accordance with contracted standards of price, time, quantity and quality agreed upon.
• Assist in annual procurement planning process and, providing reports to management as required to support decision making.
• Develop and maintain a database of suppliers of goods and services.
• Provides procurement research, guidance and direction by presenting available procurement options, especially in the procurement planning process.
• Lead on the development and monitoring of logistics and procurement quality assurance systems
• Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented.
• Ensure proper management of fleet and fuel resources.
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities.
• Conduct performance evaluations and enforce disciplinary procedures in line with policy.
• Provide mentorship and capacity building for staff involved in logistics and procurement.
• Support safety and security tasks as delegated, including updating security guidelines, security briefings, incident reporting, etc.
• Ensures safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies.
• Ensure integration of logistics and procurement functions with other departments to promote strong coordination in support of programming activities.
• Provide key information necessary for decision making to Senior Management related to Procurement.
• Represent Medical Teams to stakeholders at all levels for activities related to procurement.
• Other duties as assigned.

EDUCATION, LICENSES, & CERTIFICATIONS

• Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required.
• Must be registered with Procurement and Supplies Professional and Technicians Board (PSPTB) with Professional certification (CPSP, CIPS, CILT, CPP, CPPM, CDPP, CPDW)
• Master’s Degree Preferred (MBA in Logistics, Procurement and Supply Chain Management, or any other related field)

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EXPERIENCE

• Minimum 5 years of procurement and logistics management experience, inclusive of at least 2 years of supervisor experience is required.
• Experience with specific Grant rules and regulations on Procurement, Asset & Inventory Management, and Disposals Procedures by donor such as (UNHCR, USAID, ECHO, Other UN Agencies, etc.) is preferred.
• Experience working with a busy and reputable business organization especially International NGO is preferred.

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE

• In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management.
• In-depth knowledge of ERP systems
• Demonstrated understanding of donor-specific logistics procedures and grant requirements.

SKILLS

• Highly skilled at using ERP systems to manage inventory logistics.
• Strong interpersonal, influencing and negotiation skills.
• Skilled in managing a budget.
• Skilled in communication and leading a team.
• Strong computer skills including word processing, spreadsheets, and databases.
• A good command of both written and spoken English and Swahili.
• Skilled in mentorship, training, supportive supervision and capacity building

ABILITIES

• Ability to act with integrity and ensure security and appropriate use of assets.
• Keen interest to mentor others
• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy.
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL REQUIREMENTS & WORKING CONDITIONS
Tools and Equipment Used
Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, and copy machine.

Physical Demands:

• The employee may be required to work in and / or travel to remote areas where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
• The employee must occasionally lift and/or move up to ­­30 pounds/13.6 KG. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

The noise level in the work environment is usually moderately quiet.
The employee may be required to travel to remote areas where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Application Procedure:
All interested applicants who meet the criteria should email their application letter and CV in either PDF or Word only, including three work related referee to: recruitmenttz@medicalteams.org
Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
Indicate clearly the position applied for in the subject line example: ” Registration Specialist”.
Application Deadline: 7th of January 2022 at 1700HRS.

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