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| Henry Jackson Foundation Medical Research International (HJFMRI) |
AJIRA TANZANIA 2020 / NAFASI ZA KAZI 2020
Overview
About HJFMRI Tanzania Program The Walter Reed Program Tanzania (WRP-T) is a collaborative effort that supports PEPFAR-funded HIV prevention and treatment activities in the Southern Highlands and within the Tanzania People’s Defense Forces (TPDF). HJF Medical Research International, Inc Tanzania (HJFMRI-T) is a local non-profit that has supported these efforts since 2004 for the Walter Reed Army Institute of Research (WRAIR). PEPFAR activities are conducted in close collaboration with the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children; and the President’s Office of the Regional Administration and Local Government (PORALG), through the Regional and Council Health Management Teams.
HJFMRI-T HJF Medical Research International, Inc. Tanzania (HJFMRI-T) providing care and treatment to people affected by HIV/AIDS and has been actively involved in HIV and AIDS programming, providing resources, personnel, and services to the Southern Highlands Zone. The program has expanded from supporting the Mbeya Zonal Referral Hospital to becoming a hub for anti-retroviral treatment in the Zone; to community support through decentralized services, with the overall objective of implementing research, clinical HIV, prevention, care, and treatment services.
HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the positions below:
Recommended:
About HJFMRI Tanzania Program The Walter Reed Program Tanzania (WRP-T) is a collaborative effort that supports PEPFAR-funded HIV prevention and treatment activities in the Southern Highlands and within the Tanzania People’s Defense Forces (TPDF). HJF Medical Research International, Inc Tanzania (HJFMRI-T) is a local non-profit that has supported these efforts since 2004 for the Walter Reed Army Institute of Research (WRAIR). PEPFAR activities are conducted in close collaboration with the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children; and the President’s Office of the Regional Administration and Local Government (PORALG), through the Regional and Council Health Management Teams.
HJFMRI-T HJF Medical Research International, Inc. Tanzania (HJFMRI-T) providing care and treatment to people affected by HIV/AIDS and has been actively involved in HIV and AIDS programming, providing resources, personnel, and services to the Southern Highlands Zone. The program has expanded from supporting the Mbeya Zonal Referral Hospital to becoming a hub for anti-retroviral treatment in the Zone; to community support through decentralized services, with the overall objective of implementing research, clinical HIV, prevention, care, and treatment services.
HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the positions below:
Recommended:
HJFMRI TPDF Continuous Quality Improvement Officer
Reports to: Continuous Quality Improvement Advisor
Location: HJFMRI TPDF HQ (Dar es Salaam)
Job General Overview:
HJFMRI is looking for a candidate to fill the position of Continuous Quality Improvement (CQI) officer to be based in Dar es Salaam. Under the supervision of the Continuous Quality Improvement Advisor, the CQI Officer will adhere to the Tanzanian Quality Improvement Framework in Health Care, while ensuring that quality improvement initiatives are carried out across the TPDF sites. The CQI Officer will be part of the TPDF program team at HJFMRI, with close links to the CQI team and other technical staff, working together to improve the Quality of HIV services provided by the organization, at the supported health facilities and outreach partners.
The CQI Officer will work on gaps and challenges identified during supportive supervision visits and other assessments of HIV services. The Quality of program activities will be measured and analyzed, and feedback given to his/her direct supervisor regularly. The position is based in Dar es Salaam with frequent (50%) travels to the TPDF military health facilities for different program activities.
Primary Duties and Responsibilities:
Knowledge and Qualifications
● A Medical Degree (MD) or equivalent
● At least 1 year of experience in clinical medicine
● Prior experience to working with armed forces is an added advantage.
● Previous exposure to the planning and implementing HIV/AIDS care and treatment programs is an added advantage
● Prior experience in CQI or mentorship activities is an added advantage.
● A clear understanding of Tanzanian health structure and system
● Strong interpersonal, oral and written communication skills
● Fluency in the English language
● Computer skills in basic applications such as Microsoft Office
● Basic understanding of monitoring and evaluation and data analysis is an added advantage
Reports to: Continuous Quality Improvement Advisor
Location: HJFMRI TPDF HQ (Dar es Salaam)
Job General Overview:
HJFMRI is looking for a candidate to fill the position of Continuous Quality Improvement (CQI) officer to be based in Dar es Salaam. Under the supervision of the Continuous Quality Improvement Advisor, the CQI Officer will adhere to the Tanzanian Quality Improvement Framework in Health Care, while ensuring that quality improvement initiatives are carried out across the TPDF sites. The CQI Officer will be part of the TPDF program team at HJFMRI, with close links to the CQI team and other technical staff, working together to improve the Quality of HIV services provided by the organization, at the supported health facilities and outreach partners.
The CQI Officer will work on gaps and challenges identified during supportive supervision visits and other assessments of HIV services. The Quality of program activities will be measured and analyzed, and feedback given to his/her direct supervisor regularly. The position is based in Dar es Salaam with frequent (50%) travels to the TPDF military health facilities for different program activities.
Primary Duties and Responsibilities:
- Coordinate HIV related Quality Improvement (QI) activities within the TPDF Program amongst health facility staff, program staff, TPDF/CMS, and R/CHMTs.
- Work in close collaboration with CQI coordinator at the TPDF Chief of Medical Services office, and assure consistency of HIV care and treatment services in supported sites as per established national guidelines.
- Collaborate with HJFMRI technical leads and regional teams and R/ CHMTs to implement and maintain an effective and coordinated approach to supportive supervision
- Effectively collaborate with field-based WRP/HJFMRI clinical team and health facilities CQI teams to analyze gaps and challenges identified during supportive supervision visits and subsequently provide technical assistance for remediation/action plans
- Support the coordination and implementation of supportive supervision, mentorship, and remediation visits at the regional and district level, in close collaboration with the CQI Advisor and the SI team.
- Monitor the activities of CQI teams at the health facility and outreach partner level and communicate with the teams regularly.
- Receive QI reports from facility-based and outreach partners with QI teams regularly, analyze the reports, and provide feedback to the direct supervisor and the CQI team.
- Facilitate and participate in site visits to assess the progress in CQI implementation at the partner level and
- identify ways forward to deal with challenges.
- Work with field-based clinical teams to provide on-site QI consultations and coaching to supported sites, using information gathered during assessments, so that results are used to effect changes in HIV clinic practice.
- Any other duties to support the program as assigned from time to time. Secondary Responsibilities:
- Support the regional HJFMRI-T TPDF technical team to include CQI in their day to day activities and monitor the implementation of these activities.
- Ensure the availability and use of the national and international policies, guidelines, training manuals, recording and reporting tools and information, education, and communication materials related to the Quality Improvement Program/Initiative.
- Periodically measure and improve the quality of HIV/AIDS and related care through supportive supervision and other available means
- Be involved in developing clinical program quality indicators and track them over time, using the results for remediation of gaps and challenges
- Support the facilitation of QI meetings at regional and district levels, notably for program staff and representatives of medical and outreach partners
- Collaborate with TPDF and other stakeholders to identify CQI implementation gaps and support the development of evidence-based interventions to rectify and maintain quality HIV &AIDS services.
- Communicate best practices and updates to ensure consistency in the program application and maximize effectiveness in overall program implementation and management
- Participate in QI meetings at local and national level
Knowledge and Qualifications
● A Medical Degree (MD) or equivalent
● At least 1 year of experience in clinical medicine
● Prior experience to working with armed forces is an added advantage.
● Previous exposure to the planning and implementing HIV/AIDS care and treatment programs is an added advantage
● Prior experience in CQI or mentorship activities is an added advantage.
● A clear understanding of Tanzanian health structure and system
● Strong interpersonal, oral and written communication skills
● Fluency in the English language
● Computer skills in basic applications such as Microsoft Office
● Basic understanding of monitoring and evaluation and data analysis is an added advantage
Senior Manager, Human Resources - Mbeya
Job Summary
This position is responsible for providing strategic leadership and
oversight of all Human Resources HR activities. The position plans and
implements operational processes and policies in all phases of
organizational activities and works cross functionally and
collaboratively to assess, anticipate and solve HR related issues across
program areas. The position insures the organization is in full
compliance with applicable laws (USG and Tanzanian), regulations and
implements and evaluates ongoing HR policies, programs, functions and
activities in order to attract, retain and motivate high performing
employees. The position also participates as an integral part of senior
management teams in reviewing, developing, implementing and evaluating
objectives, program plans in relation to policies, procedures and trends
In HR management. The position serves as a principle advisor to the
Executive Director/Operations Director on HR-issues.
Job Description
Reporting to: Operations Director
Location: Mbeya
Key Duties and Responsibilities:
• In partnership with the senior management team and department directors, develop and implement HR strategies and initiatives that support and integrate the organization's strategic objectives;
• Develops and implement human resource policies, programs, systems, and practices that build the infrastructure necessary to support and strengthen a diverse, collaborative,and high- performing nonprofit organization;
• Works with senior management team and departmental directors on HR issues, including team building, staff development planning, performance management, conflict resolution and managing organizational change initiatives;
• Supervises and provides consultation to management on strategic staffing plans, compensation, benefits, training and development, budget, and labor relations.
• Works with Worker's Compensation carrier and/or insurance broker to manage and resolve claim;
• Ensures organization-wide development of staff capacity (leadership, project management, o r g a n i z a t i o n , communication, financial, computer skills, etc.). This also involves insistence on taking HJFMRI mandatory courses and any other courses which will add value to staff in pursuit of organization mission.
• Oversees recruitment , on-boarding , retention , training and development , employee relations and separations in accordance with overall objectives of the organization and ensures compliance thereof
• Oversees performance coaching process, including professional development plans Evaluates and consistently advices on HJFMRI-Tanzania's compensation and benefits strategy to recruit and retain the best people, motivate individuals to excel at and enjoy what they do.
• Facilitates meetings, workshops , seminars, etc.(e .g. Personnel actions, regulatory requirements, actions involving outside agencies. etc.) for the purpose of identifying issues , developing recommendations and supporting other staff;
• Manage department operations, the maintenance of services and the implementation of new programs and/or processes for the purpose of providing services including established time-frames and in compliance with related requirements achieving organizational objectives , and ensuring compliance with legal ,financial and program requirements;
• Responds to written and verbal inquiries from a variety of internal and external sources (e.g. staffing, conflicts in policies and regulations, community concerns , staff and partner requests, etc.) for the purpose of identifying the relevant issues and recommending or implementing a remediation plan;
• Oversees organization’s Health and Safety policies and procedures to ensure regulatory compliance.
• Develops and implement employee wellness and stress reduction programs.
• In close coordination with Contracts, Finance and Accounting team, reviews, as necessary, contracts, subcontracts ,amendments or other legally binding document s to ensure compliance supervision and Support
• Supervises HR and oversee department strategic planning, goal setting and budget;
• Ensures HR policies, programs, systems and practices comply with applicable laws and regulations;
• Participates and present in management meetings including: senior management meetings, business operations reviews, strategic planning sessions and employee forums;
• Collaborates with internal and external personnel (e.g. administrators , auditors, public agencies, community members, etc ) for the purpose of implementing and/or maintaining services and programs;
• Monitors a variety of processes (e.g. posting process, interview schedules, substitute placement, certified and classified placements , personnel transfers ,new employee orientation, departmental procedures, position control, terminal benefit claims, etc. ) for the purpose of ensuring efficient processing of applicants and employees in addressing position requirements and complying with licensing,legal and/or administrative requirements;
• Participates in meetings, workshops , job fairs and seminars for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out their administrative responsibilities;
• Recommends policies. procedures and/or actions for the purpose of providing direction for meeting the HJFMRI-Tanzania's goals and objectives .
• Responds to written and verbal inquiries from a variety of internal and external sources (e.g. staffing, conflicts in policies and regulations, community concerns , staff and partner requests etc.) for the purpose of identifying the relevant issues and recommending or implementing a remediation plan;
• Develops and monitor annual departmental budget, goals and objectives and annual operational/ work plan for HR team;
• Ensure accurate and timely processing of HR related transactions;
Able to travel up to 20% to other HJFMRI-Tanzania work sites in Rukwa , Dar and Katavi.
Required Knowledge, Skills &Abilities
• A minimum of 10+ years of human resource experience in a diverse, high-growth non-profit organizations with at least 7 years progressive management level experience
• Master’s Degree or equivalent, in Human Resources Management and/or Public Administration, (or bachelor’s degree in related field with equivalent HR experience);
• Knowledge of Tanzania labor laws and USG regulations related to labor and Wages, Health and Welfare programs,and wellness programs;
• HR expertise with proficiency in multiple disciplines within HR.
• Strong organizational development, change management, and consultative skills.
• Excellent communication, facilitation skills and impeccable sense of confidentiality.
• Ability to show initiative by tackling complex , enterprise-wide issues
• Excellent project management skills with a proven ability to design and implement creative HR solutions that drive organizational results
• Demonstrated ability to handle multiple priorities effectively and balance dynamic personalities
• Knowledge and experience in organizational effectiveness and operations management;
• Knowledge of human resource and project management principles and practices;
• Fluent in both spoken and written English.
• Ability to provide all services with full professional integrity, avoiding all fraudulent and unethical conduct.
Location: Mbeya
Key Duties and Responsibilities:
• In partnership with the senior management team and department directors, develop and implement HR strategies and initiatives that support and integrate the organization's strategic objectives;
• Develops and implement human resource policies, programs, systems, and practices that build the infrastructure necessary to support and strengthen a diverse, collaborative,and high- performing nonprofit organization;
• Works with senior management team and departmental directors on HR issues, including team building, staff development planning, performance management, conflict resolution and managing organizational change initiatives;
• Supervises and provides consultation to management on strategic staffing plans, compensation, benefits, training and development, budget, and labor relations.
• Works with Worker's Compensation carrier and/or insurance broker to manage and resolve claim;
• Ensures organization-wide development of staff capacity (leadership, project management, o r g a n i z a t i o n , communication, financial, computer skills, etc.). This also involves insistence on taking HJFMRI mandatory courses and any other courses which will add value to staff in pursuit of organization mission.
• Oversees recruitment , on-boarding , retention , training and development , employee relations and separations in accordance with overall objectives of the organization and ensures compliance thereof
• Oversees performance coaching process, including professional development plans Evaluates and consistently advices on HJFMRI-Tanzania's compensation and benefits strategy to recruit and retain the best people, motivate individuals to excel at and enjoy what they do.
• Facilitates meetings, workshops , seminars, etc.(e .g. Personnel actions, regulatory requirements, actions involving outside agencies. etc.) for the purpose of identifying issues , developing recommendations and supporting other staff;
• Manage department operations, the maintenance of services and the implementation of new programs and/or processes for the purpose of providing services including established time-frames and in compliance with related requirements achieving organizational objectives , and ensuring compliance with legal ,financial and program requirements;
• Responds to written and verbal inquiries from a variety of internal and external sources (e.g. staffing, conflicts in policies and regulations, community concerns , staff and partner requests, etc.) for the purpose of identifying the relevant issues and recommending or implementing a remediation plan;
• Oversees organization’s Health and Safety policies and procedures to ensure regulatory compliance.
• Develops and implement employee wellness and stress reduction programs.
• In close coordination with Contracts, Finance and Accounting team, reviews, as necessary, contracts, subcontracts ,amendments or other legally binding document s to ensure compliance supervision and Support
• Supervises HR and oversee department strategic planning, goal setting and budget;
• Ensures HR policies, programs, systems and practices comply with applicable laws and regulations;
• Participates and present in management meetings including: senior management meetings, business operations reviews, strategic planning sessions and employee forums;
• Collaborates with internal and external personnel (e.g. administrators , auditors, public agencies, community members, etc ) for the purpose of implementing and/or maintaining services and programs;
• Monitors a variety of processes (e.g. posting process, interview schedules, substitute placement, certified and classified placements , personnel transfers ,new employee orientation, departmental procedures, position control, terminal benefit claims, etc. ) for the purpose of ensuring efficient processing of applicants and employees in addressing position requirements and complying with licensing,legal and/or administrative requirements;
• Participates in meetings, workshops , job fairs and seminars for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out their administrative responsibilities;
• Recommends policies. procedures and/or actions for the purpose of providing direction for meeting the HJFMRI-Tanzania's goals and objectives .
• Responds to written and verbal inquiries from a variety of internal and external sources (e.g. staffing, conflicts in policies and regulations, community concerns , staff and partner requests etc.) for the purpose of identifying the relevant issues and recommending or implementing a remediation plan;
• Develops and monitor annual departmental budget, goals and objectives and annual operational/ work plan for HR team;
• Ensure accurate and timely processing of HR related transactions;
Able to travel up to 20% to other HJFMRI-Tanzania work sites in Rukwa , Dar and Katavi.
Required Knowledge, Skills &Abilities
• A minimum of 10+ years of human resource experience in a diverse, high-growth non-profit organizations with at least 7 years progressive management level experience
• Master’s Degree or equivalent, in Human Resources Management and/or Public Administration, (or bachelor’s degree in related field with equivalent HR experience);
• Knowledge of Tanzania labor laws and USG regulations related to labor and Wages, Health and Welfare programs,and wellness programs;
• HR expertise with proficiency in multiple disciplines within HR.
• Strong organizational development, change management, and consultative skills.
• Excellent communication, facilitation skills and impeccable sense of confidentiality.
• Ability to show initiative by tackling complex , enterprise-wide issues
• Excellent project management skills with a proven ability to design and implement creative HR solutions that drive organizational results
• Demonstrated ability to handle multiple priorities effectively and balance dynamic personalities
• Knowledge and experience in organizational effectiveness and operations management;
• Knowledge of human resource and project management principles and practices;
• Fluent in both spoken and written English.
• Ability to provide all services with full professional integrity, avoiding all fraudulent and unethical conduct.
General Accountant (2 Positions)
Job Summary
HJFMRI-TZ seeks to hire a self-motivated and talented General
Accountant. The purpose of this position is to ensure accuracy of
entries; timelines of payments and financial reporting to the program
are done without delay. The position holder has to perform balance sheet
reconciliations and provide advice and support to staff in the areas of
financial management.
Job Description
Reports to: Senior Accounting Manager
Location: Mbeya
Main Duties and Responsibilities:
Senior Accountant- Mbeya (re-advertised)
Reports to: Senior Manager, Accounting
Location: Mbeya
Duties and Responsibilities:
Knowledge and Qualifications:
Laboratory Program Officer (1 Position) Mbeya
Reports to: Laboratory Program Advisor : Viral Load and Early Infant Diagnosis of HIV
Location: Mbeya
General Overview:
The Laboratory Program Officer’s key responsibilities will be to carry out day-to-day testing services and implement the quality management system at the Mbeya Zonal Referral Hospital (MZRH) and other general and specialized laboratories in the Southern Highlands Zone of Tanzania as required. In addition, the incumbent will be responsible for providing technical support to other laboratories in HJFMRI-supported facilities in clinical laboratory testing, quality management systems implementation, and on-site staff training and mentorship. Particular emphasis will be on PEPFAR-supported activities.
This position requires excellent laboratory basic knowledge and skills in applied Molecular Biology and Virology;
Clinical Chemistry; Hematology; Flow-cytology; Serology; Microbiology and Mycobacteriology in addition to competency in medical laboratory science practice. Eligible candidates will receive specialized clinical laboratory tests offered at MZRH and other facilities supported by HJFMRI. As a Medical Laboratory Technologist/Scientist, you shall work as part of a team contributing to the PEPFAR goals and objectives of HJFMRI and the Mbeya Zonal Referral Hospital. This position reports directly to the HJFMRI Laboratory Program Manager and secondarily to the Regional Laboratory Coordinator in the assigned region as required.
Duties and Responsibilities:
Knowledge and Qualifications:
Key competencies:
Location: Mbeya
Main Duties and Responsibilities:
- Prepare documents by scrutinizing and verifying that all required attachments have been supplied before documents is channeled for approval, posting and payment process.
- Post entries into Quick Book on a daily basis.
- Ensure all entries posted into Quick-books are in compliance with International Financial reporting standard, GAAP and QuickBooks accounting and reporting manual.
- Initiate payments into the banking system or writing bank checks, while ensuring segregation of duty is strictly for each paid document is strictly observed between posting and payments.
- Ensure payments and all other processes are in compliance with internal control policy and other policies.
- Prepare and submit all documents posted and paid through the bank to the senior accountants on a daily basis for QB check application and for reconciliation purpose.
- Maintain document workflow system and ensuring the document workflow template is fully updated with daily posting and payments made.
- Ensure all payments are properly scanned and submitted to HQ.
- Reconcile financial discrepancies and errors as reported by collecting and analyzing account information.
- Answer accounting procedure questions by researching and interpreting accounting policies and regulations.
- Enforce internal policies to program staff, eg Training SOP, Travel advance policy, Mpesapolicy and other policies within the program.
- Prepare financial reports by collecting, analyzing, and summarizing account information and trends, as directed by the Senior Accountant and/or Accounting Manager.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Prepare the monthly payroll entry for review by Senior Accountant.
- Prepare monthly closing schedules for review by Senior Accountant.
- Reconcile bank accounts and clears any discrepancies in the balances by researching and analyzing the account information.
- Maintain and reconcile petty cash accounts on a monthly basis to be reviewed by the Senior Accountant
- Manage time sheets and make follow-up. Where necessary scanned them to HQ.
- Manage statutory deductions, NSSF, PPF, and PAYE Files in Monthly basis.
- Work with other program staff to understand program activities and appreciate the existing linkage with finance
- Take initiative to understand budget preparation, implementation and monitoring process and the overall financial management of the program
- Work while observing the Professional Code of Conduct (PICCO). Professional behavior, Integrity, Competence, Confidentiality and Objectivity. General accountant is directly obligated to report any misconduct observed or heard that is against these codes to the immediate supervisor or to the appropriate reporting channel.
- Undertake other assignments assigned by the senior accountant, accounting manager and Senior Finance Director.
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Required Competencies:
The General Accountant must be able to demonstrate the following:Required Competencies:
- Deadline-Oriented, Reporting Research Results, SFAS Rules, Time Management and Data Entry Management.
- Experience working in accounting with an international NGO, health related NGO especially desirable.
- 1-2 years of QuickBooks Enterprise or similar electronic accounting software experience
- Knowledge of the full accounting cycle.
- Highly proficient in Excel and Word applications.
- High level of deductive reasoning.
- Ability to problem-solve and take initiative to resolve issues.
- Excellent communication (verbal and written) in English and Swahili.
- Exceptional follow-through skills.
- Ability to meet deadlines .
Senior Accountant- Mbeya (re-advertised)
Job Summary
General Overview:
This position is responsible for day to day transactional accounting
operations of HJFMRI-T operations. The Senior Accountant will serve as a
point person for accounting and provide supervision, coaching, and
support to program staff and any other junior accountant in the
department. He / She is responsible for ensuring compliance with all
applicable accounting policies and procedures, laws, and regulations
requirements.
Job Description
Location: Mbeya
Duties and Responsibilities:
- Provide leadership and supervision of other department accountants (s)
- Ensuring daily accounting activities are executed with the right ethical practices.
- Perform accounting activities to include financial reports, bank reconciliations, general ledger entries, and other general accounting functions.
- Ensure the document workflow's efficiency within the department from the point request is made, approval, final payment, and reconciliation.
- Maintain, monitor accounts, and finance help-desk to ensure that issues raised by other staff are responded and resolved timely.
- Maintain and reconcile petty cash accounts monthly to be reviewed by the accounting manager.
- Maintain robust financial reports in compliance with organizations’ policies and procedures.
- Responsible for GL entries and accurate record-keeping to support entries and transactions.
- Ensures timely monthly and annual accounting close.
- Resolves accounting issues, concerns, and questions on time to ensure smooth and efficient program operations and reporting.
- Provides monthly accounting reports finance and accounting staff for review.
- Assist in Payroll preparation monthly, payroll reconciliations, and resolving all payroll related issues.
- Reviews vs. prepare monthly reconciliations of all balance sheet accounts
- Trains project accounting staff on HJFMRI procedures and policies
- Assist with the preparation of financial reports for US Government, institutional funders and private donors as needed
- Respond to routine HQ accounting-related inquiries
- Provides support for internal and external audit support
- Review the completeness and accuracy of regional office and country office monthly, quarterly, and annual financial reports package submissions, resolve related problems, and provide guidance to the country offices to resolve them as appropriate.
- Maintain vendor files and related accounting records, such as leases and contracts
- Manage accounts payables, receivables, payroll, travel advances, and international wires
- Supports or leads on special projects as needed.
- Any other responsibilities as assigned by the accounting manager, in support of the team.
Knowledge and Qualifications:
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
- ACCA/CPA (T) is an added advantage
- Five years minimum accounting and auditing experience preferably in a nonprofit or international development environment
- Four years of supervision experience in mid to large accounting department
- Knowledge of and familiarity with accounting systems/packages
- Experience managing staff
- Ability to use good judgment and professionalism; experience in decision-making
- Excellent analytical skills
- Excellent Microsoft Excel skills and experience with Quick-books accounting software
- Experience with US government regulations a plus
- Accuracy and attention to detail
- Ability to meet communicated schedules and deadlines
- Strong skills in internal controls and accounting standards
- Ability to function effectively both autonomously and on complex/sensitive issues and projects.
- High level of professionalism, transparency, and integrity in the overall production of work.
- Excellent written and oral communication skills in both English and Kiswahili
- Willingness to abide by all ethics and compliance policies of HJFMRI
Laboratory Program Officer (1 Position) - DSM
Reports to: Laboratory Advisor -TPDF
Location: Dar es Salaam
General Overview:
This position aims to provide technical advice to the HJFMRI-supported TPDF HIV/AIDS Program and ensure quality laboratory services are strengthened and mainstreamed into a comprehensive HIV prevention, care, and treatment program. S/he is to demonstrate integrity and a strong work ethic in the performance of all duties with HJFMRI. The Laboratory program officer will be part of a team of experts whose focus will be to improve the quality of the Laboratory HIV services provided by TPDF supported sites. Responsibilities include but are not limited to providing technical support to laboratories in HJFMRI-supported facilities in the areas of clinical laboratory testing, quality management systems implementation, and MRI-on-site staff training and mentorship. S/he will be based in Dar es Salaam with frequent travel to the program-supported sites, providing supportive supervision and mentorship to site laboratory staff within the TPDF.
The Laboratory program officer reports to Laboratory Advisor-TPDF.
Duties and Responsibilities:
Knowledge and Qualifications
Reports to: Laboratory Advisor -TPDF
Location: Dar es Salaam
General Overview:
This position aims to provide technical advice to the HJFMRI-supported TPDF HIV/AIDS Program and ensure quality laboratory services are strengthened and mainstreamed into a comprehensive HIV prevention, care, and treatment program. S/he is to demonstrate integrity and a strong work ethic in the performance of all duties with HJFMRI. The Laboratory program officer will be part of a team of experts whose focus will be to improve the quality of the Laboratory HIV services provided by TPDF supported sites. Responsibilities include but are not limited to providing technical support to laboratories in HJFMRI-supported facilities in the areas of clinical laboratory testing, quality management systems implementation, and MRI-on-site staff training and mentorship. S/he will be based in Dar es Salaam with frequent travel to the program-supported sites, providing supportive supervision and mentorship to site laboratory staff within the TPDF.
The Laboratory program officer reports to Laboratory Advisor-TPDF.
Duties and Responsibilities:
- Provide mentorship and onsite training to staff in TPDF supported sites on the performance of clinicallaboratory tests, equipment use, and maintenance, and implementation of laboratory quality management procedures.
- Train and mentor staff in zonal and satellite facilities on quality lab management (QMS)and the establishment of internal and external quality controls
- Organize technical training programs where needed in conjunction with other program staff
- Respond to onsite problems including equipment failures, utility failures, testing errors, personnel problems, supply shortages, and government issues
- Technically advice the program as appropriate on; collection, transportation, labeling, testing, and storing patient specimens for studies
- Contribute actively to program and departmental meetings and training programs as necessary, within the locality national and international.
- Contribute to the goals and objectives of the HJFMRI (program review meeting, supportive supervision, data compilation), and partners’ activities.
- Write weekly/monthly reports regarding equipment and reagents status in the program.
- Ensure equipment is maintained on time and is under a maintenance contract.
- Organize proficiency testing for distribution to laboratories, checking results, and following up on any irregularities.
- Collect monthly quality indicator data from laboratories, follow up on any problem results.
- Determine reagent and equipment needs working in conjunction with HJFMRI Laboratory Advisor.
- Assist with the implementation of new instrumentation, new methodology, and training as needed
- Any other duty as assigned by supervisors
Recommended:
CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!Knowledge and Qualifications
- A Diploma /Advanced Diploma in Medical Laboratory Technology/Sciences. A degree in Medical Laboratory Technology/Sciences will be an added advantage.
- Registered by Health Laboratory Practitioners’ Council of Tanzania
- At least 3 years of experience working in a similar position or bench work. Experience of working in a military setting will be an added advantage
- Knowledge of laboratory technology and quality system management
- Good understanding of running laboratory services in low-resource settings
- Knowledge and practical experience of use of Good Clinical Laboratory Practice (GCLP) and Laboratory Quality Standards implementation
- Excellent skill in laboratory testing and analyses
- Excellent written and oral communication skills in both English and Kiswahili
- Computer Skills including MS Word, MS Excel, MS PowerPoint, and MS Access packages.
- Willingness to abide by all ethics and compliance policies of HJFMRI
Laboratory Program Officer (1 Position) Mbeya
Reports to: Laboratory Program Advisor : Viral Load and Early Infant Diagnosis of HIV
Location: Mbeya
General Overview:
The Laboratory Program Officer’s key responsibilities will be to carry out day-to-day testing services and implement the quality management system at the Mbeya Zonal Referral Hospital (MZRH) and other general and specialized laboratories in the Southern Highlands Zone of Tanzania as required. In addition, the incumbent will be responsible for providing technical support to other laboratories in HJFMRI-supported facilities in clinical laboratory testing, quality management systems implementation, and on-site staff training and mentorship. Particular emphasis will be on PEPFAR-supported activities.
This position requires excellent laboratory basic knowledge and skills in applied Molecular Biology and Virology;
Clinical Chemistry; Hematology; Flow-cytology; Serology; Microbiology and Mycobacteriology in addition to competency in medical laboratory science practice. Eligible candidates will receive specialized clinical laboratory tests offered at MZRH and other facilities supported by HJFMRI. As a Medical Laboratory Technologist/Scientist, you shall work as part of a team contributing to the PEPFAR goals and objectives of HJFMRI and the Mbeya Zonal Referral Hospital. This position reports directly to the HJFMRI Laboratory Program Manager and secondarily to the Regional Laboratory Coordinator in the assigned region as required.
Duties and Responsibilities:
- Work at the Mbeya Referral Hospital Laboratory and other supported facilities as a Laboratory Technologist
- Carry out laboratory diagnostic and clinical monitoring tests including diagnostic Nucleic Acid PCR assays; Genotyping and Proteomics; Bacterial and Mycobacterium cultures; Clinical Chemistry analyses; Hematological tests and to perform other duties as assigned by the laboratory manager.
- Provide mentorship and onsite training to staff in peripheral supported sites on carrying out laboratory tests; equipment use and maintenance; and implementation of laboratory quality management procedures.
- Follow written Standard Operating Procedures for every aspect of pre-analytic, analytic, and post-analytic phases of the testing process.
- Ensure compliance with quality assurance standards based on recommendations from the Section Supervisor and Laboratory Program Manager.
- Assist in implementing a quality management system for the Mbeya Referral Hospital Laboratory and other supported facilities, including the development of Laboratory SOPS, corrective action documentation, and other documents that are part of the quality assurance and management processes.
- Assist in the preparation and delivery of proficiency testing for EQA.
- Assist the section head institute in the departmental internal and external audits.
- Document all occurrences in the occurrence log and carry out corrective and preventive action.
- Contribute actively to departmental training programs as appropriate, and to train medical technologists within the locality national and international.
- Contribute to the goals and objectives of the HJFMRI (program review meeting, supportive supervision, data compilation), and partners’ activities.
Knowledge and Qualifications:
- A Diploma/Advanced Diploma in Medical Laboratory Technology/Sciences. A degree in Medical Laboratory Technology/Sciences will be an added advantage.
- Certified Health Laboratory practitioner is an added advantage.
- Certificate/proof of registration with The Health Laboratory Practitioner's Council of Tanzania
- Knowledge and skills in Molecular Biology Manipulation processes such as Nucleic Acid Amplification and detection techniques
- Knowledge and skills in general microbiology laboratory procedures
- Knowledge and skills in general clinical chemistry, hematology, flow cytometry, and serology laboratory procedures
- Knowledge and practical experience of use of Good Clinical Laboratory Practice (GCLP) and Laboratory Quality Standards implementation
- Excellent written and oral communication skills in both English and Kiswahili
- Computer Skills, including MS Word, MS Excel, MS PowerPoint, and MS Access packages.
- Be registered or eligible for registration with the Health Laboratory Technologists Council of Tanzania.
Key competencies:
- Ability to work independently
- Ability to implement quality standards required of an ISO: 15189 accredited Laboratory following directives issued by the Section Supervisor.
- Candidates must be registered or eligible for registration with the Tanzanian Medical Laboratory
Male Circumcision Program Officer, TPDF program
Reports to: Care and Treatment Technical Advisor
Location: Dar es Salaam
General Overview:
The Voluntary Medical Male Circumcision (VMMC) Program Officer will provide clinical and programmatic field support to the implementation of HJFMRI’s VMMC scale-up activities in the TPDF program.
The purpose of this position is to provide field-based clinical and programmatic support to the Military facilities in the implementation of quality VMMC services provided through static sites, outreach, and campaign services. She/he will ensure VMMC activities implementation conforms to the national guidelines. She/he will also participate in the development of annual work plans and budgets based on the country’s strategies and operation plans.
The VMMC program officer will be part of a clinical team at the HJFMRI TPDF program ensuring the implementation of comprehensive HIV/AIDS services. She/he will directly report to the Care and Treatment Technical Advisor. The VMMC program officer’s position is based in Dar es Salaam with extensive travels to the regions on the mainland
Tanzania (up to 70%) where VMMC services are provided.
Duties and Responsibilities:
Knowledge and Qualifications:
Location: Dar es Salaam
General Overview:
The Voluntary Medical Male Circumcision (VMMC) Program Officer will provide clinical and programmatic field support to the implementation of HJFMRI’s VMMC scale-up activities in the TPDF program.
The purpose of this position is to provide field-based clinical and programmatic support to the Military facilities in the implementation of quality VMMC services provided through static sites, outreach, and campaign services. She/he will ensure VMMC activities implementation conforms to the national guidelines. She/he will also participate in the development of annual work plans and budgets based on the country’s strategies and operation plans.
The VMMC program officer will be part of a clinical team at the HJFMRI TPDF program ensuring the implementation of comprehensive HIV/AIDS services. She/he will directly report to the Care and Treatment Technical Advisor. The VMMC program officer’s position is based in Dar es Salaam with extensive travels to the regions on the mainland
Tanzania (up to 70%) where VMMC services are provided.
Duties and Responsibilities:
- Provide technical support, mentoring, and supervision in implementing VMMC services and ensuring quality improvement and quality assurance in delivering services.assist in organizing and carrying out training programs for health care workers to deliver VMMC services and the clinical implementation of the VMMC program for HIV prevention.
- Ensure the VMMC services adheres to the WHO, PEPFAR/ HJFMRI and Government of Tanzania protocols, policies and guidelines and are consistent with established best practices
- Contribute to the attainment of all project targets and milestones associated with the implementation of VMMC services.
- Prepare reports, success stories, technical briefs, draft abstracts for presentations, and updates on the ongoing implementation of VMMC services
- Collaborate with TPDF to organize outreach and VMMC campaigns in the regions and ensure the providers adhere to quality and standardized practices.
- Build capacity of health-care providers and ensure they collect, compile, and report quality VMMC data, including the use of data for quality improvement.
- Develop and implement strategies to ensure linkages between VMMC and other facility and community-based HIV services.
- Perform any other duties as assigned by the supervisor to ensure the sound functioning of the program.
Knowledge and Qualifications:
- A Medical Degree (MD) with at least two years of surgical clinical experience in Tanzania. Assistant Medical Officers with three years’ surgical expertise and experience working in HIV programs may apply.
- Minimum of two years’ experience working in HIV/AIDs programs desired.
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
- Working with local government officials and government health facilities is essential.
- Experience with VMMC as an HIV prevention intervention an added advantage
- Fluency in English and Kiswahili
- Strong supervisory and interpersonal skills
- Demonstrated ability to work effectively in a team
- Experience with U.S. Government-funded programs is desirable.
- Computer skills (Microsoft Word, Excel, PowerPoint, e-mail, Internet)
Biomedical Equipment Engineer (1 Position)
Report to: Laboratory Quality Assurance Advisor
Location: Mbeya
General Overview:
The Biomedical Equipment Engineer has the responsibility to support patient diagnosis and treatment by installing; testing, calibrating, repairing biomedical laboratory and other equipment; training users, and maintaining the equipment's safe operations. This position requires good knowledge and skills in medical equipment maintenance and competency in basic mechanical and electronic engineering practices. The Biomedical Equipment Technician will work as part of a team contributing to the goals and objectives of HJFMRI- T.
This position reports directly to the Laboratory Quality Assurance Advisor and requires up to 70% travel to remote health facilities in the Southern Highlands of Tanzania and TPDF sites.
Duties and Responsibilities:
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Knowledge and Qualification:
This position requires a person who is capable of working independently, fully understands and is committed to the provision of laboratory services in a public health setting as per host program practices and direction of the department supervisor.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General Overview:
The Biomedical Equipment Engineer has the responsibility to support patient diagnosis and treatment by installing; testing, calibrating, repairing biomedical laboratory and other equipment; training users, and maintaining the equipment's safe operations. This position requires good knowledge and skills in medical equipment maintenance and competency in basic mechanical and electronic engineering practices. The Biomedical Equipment Technician will work as part of a team contributing to the goals and objectives of HJFMRI- T.
This position reports directly to the Laboratory Quality Assurance Advisor and requires up to 70% travel to remote health facilities in the Southern Highlands of Tanzania and TPDF sites.
Duties and Responsibilities:
- Perform day to day maintenance, troubleshooting, and repairing medical laboratory and related equipment at supported sites in the Southern Highlands zone of Tanzania.
- Install and validate new biomedical equipment by carrying out the physical establishment, calibrations, and performance testing per the manufacturer's guidelines.
- Prepare, execute, and document equipment preventive maintenance schedules following the manufacturer's instructions and schedule special servicing where appropriate.
- Oversee the implementation of the equipment service contract in existence.
- Ensure proper biomedical equipment operation by providing equipment operation demonstrations, training, and instruction to other healthcare staff in the use and care of equipment.
- Participate in the evaluation of new biomedical equipment by providing technical support to the evaluation team.
- Improve biomedical equipment performance data required to inform the program for the various assessments and Public Health Evaluations.
- Work as the lead technical person for the establishment of the zonal medical laboratory equipment maintenance workshop
- Maintain biomedical equipment maintenance inventory by checking stock; anticipating needs; placing and expediting orders in collaboration with the logistics coordinator.
- Prepare routine and special biomedical reports by collecting, analyzing, and summarizing information andtrends.
- Ensure a safe and healthy working environment by conducting safety tests on all the equipment, recommending and complying with procedures, training, and guiding medical and healthcare personnel on the safe operation and safety compliance regarding biomedical equipment.
- Adhere to strict confidentiality rules regarding patient information where access to such data is encountered in the process of performing these duties.
- Install, adjust, maintain, repair, or provide technical support for equipment installed in the program.
- Maintain an inventory of all equipment in the program together with records of their service.
- Train Laboratory personnel in all the regions on the proper use of laboratory equipment.
- Write quarterly reports on equipment use and utility in the program.
- Follow up on all items procured for equipment maintenance with the procurement and laboratory admin.
- Work closely with the Laboratory Advisor Quality Assurance to address any maintenance issues that arise.
- Organize relevant training of facility staff on equipment maintenance.
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Knowledge and Qualification:
This position requires a person who is capable of working independently, fully understands and is committed to the provision of laboratory services in a public health setting as per host program practices and direction of the department supervisor.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- A Bachelor’s degree in engineering technology or equivalent attainment with demonstrable technical knowledge of mechanics and electronics
- Technical Certification in the fields of practice preferred
- Minimum 3 years of experience working with biomedical equipment in a clinical engineering environment
- Complex computer skills required, including the ability to administrate a system, interpret error codes, defragment hard-drives, replace power supplies, interpret computer codes, and apply networking concepts
- Ability to integrate information from a variety of sources
- Frequently required to reach, pull, and employ excellent motor skills during the installation, service, and maintenance of medical equipment
- Have a good eye for design and attention to detail
- Frequently required to operate tools/machinery that uses hand and/or foot controls (drills, saws, electronic test equipment, etc.) when servicing medical equipment
- Good communication and team working skills.
- Excellent interpersonal and customer service skills
- Strong written, verbal, and presentational communication skills
How to Apply?
Please manually apply for this job using the details below:
HJFMRI-T currently focuses specifically on four regions in the Southern Highlands Zone, namely Mbeya, Rukwa, Katavi, and Songwe. The program also supports TPDF to implement comprehensive HIV prevention care and treatment program in 21 sites throughout the country. Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya or sent through e-mail to recruitment@wrp.or.tz
NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birthplace, or tribal or religious affiliations. Any CVs containing this information will not be considered for employment”. Applications that are hand-delivered will not be accepted. The deadline for submitting the application is August 7th, 2020. Those who do not meet the minimum requirements, as detailed in the job description below, will not be considered.
HJFMRI-T currently focuses specifically on four regions in the Southern Highlands Zone, namely Mbeya, Rukwa, Katavi, and Songwe. The program also supports TPDF to implement comprehensive HIV prevention care and treatment program in 21 sites throughout the country. Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya or sent through e-mail to recruitment@wrp.or.tz
NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birthplace, or tribal or religious affiliations. Any CVs containing this information will not be considered for employment”. Applications that are hand-delivered will not be accepted. The deadline for submitting the application is August 7th, 2020. Those who do not meet the minimum requirements, as detailed in the job description below, will not be considered.
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