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| Plan International |
AJIRA TANZANIA 2020 / NAFASI ZA KAZI 2020
Position: Project Accountant - NORAD
Date: 12-Feb-2020
Location: Nkasi, Rukwa, 02, TZ
Company: Plan International
Role PURPOSE
Plan International is an independent child
rights and humanitarian organisation committed to children living a life
free of poverty, violence and injustice.
We actively unite
children, communities and other people who share our mission to make
positive lasting changes in children’s and young people’s lives. We
support children to gain the skills, knowledge and confidence they need
to claim their rights to a fulfilling life, today and in the future. We
place a specific focus on girls and women, who are most often left
behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
Role PURPOSE
The position holder will be responsible for
financial management of Plan’s NORAD Project on ending child marriage
and teenage pregnancy project which covers 3 components which are child
protection, Education and Youth Economic Empowerment implemented at
regional level across Rukwa region. S/he will be accountable and
responsible to ensure effective internal control system, accurate
accounting, and financial reporting in compliance with NORAD framework
financial guidelines. S/he also facilitates the capacity building of the
partners finance staff on compliance and to ensure timely advance
settlement & payment.
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Dimensions of the Role
Project cash and budget management
- Oversee and manage project budget at regional level with close coordination with country finance team.
- Oversee compliance of Donor financial policy guidelines, policies and procedure of Government of Tanzania relating to all statutory requirements (PAYE, WHT, SDL, WCF, NSSF, HESLB) and any other income tax.
- Partnership Management & capacity building to implementing Partners. Management Partners’ contracts with regards to financial requirements from timely reporting, support in any audits if any. Review partner’s advance settlement documents, process for timely payment requests.
- Assist in Detail Implementation Plan revisions and cash flow revisions in close coordination with Thematic Head, Program Manager and Finance team.
- Prepare Weekly and monthly Project cash forecasts in a realistic manner
- Review Cash Disbursement vouchers
- Review purchase requisitions and orders to ensure accuracy of charging of project costs.
- Monitor proper use of petty cash fund
- Review payment packages for budget availability and correct coding.
- Monitor budget versus expenditure on monthly basis and issuing out the Variance analysis report with Finance comments to Programs 3 days after month end.
- Ensure timely processing and disbursement of payments to legitimate suppliers.
- Prepare work plan and budget in coordination with the Thematic Head, Program Manager and make sure that all expenditures are according to work plan and budget.
- Ensure that Project spending is in line with their agreement budget and inform Thematic Head & Program Manager of any expected deviation for timely action.
Financial reporting
- Prepare monthly/quarterly program/financial report in coordination with Finance Grants and Finance departments
- Manage general ledger accounting and entering of project expenditure into the system
- Reconcile Accounting software reports with Project Reports
- Monitor the advances register and Sub-Grantees advances
- Ensure Accountability in Preparation, review, consolidation and submission of correct and complete Project Financial reports on time.
- Assist to Conduct Project audit when needed
- On Monthly basis, review Project Outline SAP Report against Grant SAP Report, incase of any discrepancies, the same is worked on through passing relevant corrective journals.
Internal Financial Controls enhancement
- Ensure adherence to Donors financial controls, processes and procedures.
- Follow up finance-related audit actions
- Participate in Quarterly physical asset and inventory verifications
- Partners fully understand all Partnership contracts and financial obligations and adhere to their policies, those of Plan and generally as per Donor requirements.
Recommended:
Accountabilities
Dealing with Problems:
- Complexity of problems handled and the degree of investigation, analysis, and creative thinking required for solving them.
- Working with the Project team and ensure Project results are achieved timely without compromising with quality
- Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
- Plan and schedule own work, interpreting instructions and selecting appropriate methods/tools for delivery.
- Operate in a high-pressure deadline-driven environment with professionalism
- Managing donor grants with strict reporting deadlines
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
- Program Unit & Country Office.
- Senior Grants Manager, NORAD Project Team, Norway National Office
- External & Internal Auditors where applicable
- Project Implementing Partners
- Functional networks within Plan
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Essential
- Bachelor degree in Accounting/Finance or related Business degree, CPA/ACCA qualification an added advantage
- At least 3-5 years’ of relevant working experience in the field of accounting and finance.
- In-depth knowledge and experience of the Finance and accounting preferably in Non-profit making organisation, SAP experience will be an added advantage.
- Analytical and problem solving skills
- Excellent communication skills appropriate to the audience
- Proficient Computer skills and use of relevant accounting packages
- Ability to work under harsh condition
- Ability to work under multidisciplinary and multicultural environment
- Good English language skills(oral /written )
Behaviours
- Hardworking with capacity to work independently with minimum supervision
- Honest, integrity, open and transparent personality.
- Team player
- Working towards achieving a team goal
- Be able to Respect all groups of people in the community and culturally sensitive
- Persuasive and able to work with different cultural settings
- Motivated, energetic and strives to develop and support others
- Result oriented
- Working for the best interest of the organisation and children
- Appreciate of child rights and gender
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Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
- Working environment will include both typical office environment and field environment.
- The position requires regular field travels.
Occasional interaction with Children.
Plan International Tanzania strives to ensure that children are kept safe in all the areas we operate. The organization further has a Safeguarding Children and Young People Policy that every staff is required to sign. As a result, this position comes with additional responsibilities for safeguarding children and young people:
Additional Responsibilities:
Children & young people safeguarding Policy Responsibilities (mandatory for all staff)
- Adhere to the Children & young People safeguarding Policy, Code of Conduct and reporting any CYSP issues.
- Responsible for the implementation of the Safeguarding Children and young people standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
Reports to: Senior Grants Manager
Closing Date: 27th February, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
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