 |
| UNESCO |
AJIRA TANZANIA 2020 / NAFASI ZA KAZI 2020
Job Title: Secretary
Post Number : 6TZFSC0712RP
Grade : G-4
Parent Sector : Sector For Administration and Management (ADM)
Duty Station: Dar-es-Salaam
Job Family: Administration
Type of contract : Fixed Term
Duration of contract : 2 years
Recruitment open to : Internal and external candidates Only nationals of Tanzania may apply for this post
Application Deadline (Midnight Paris Time) : 23-JAN-2020
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Recommended:
Download Your National ID (NIDA) Here | Download NAMBA NA KITAMBULISHO CHAKO CHA NIDA. BONYEZA HAPA!
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the authority and the direct supervision of the Head of UNESCO Dar
es Salaam Office, the incumbent is responsible for the smooth and
efficient functioning of the Head of Office’s secretariat.
The incumbent of the post will undertake the following responsibilities:
Ensure the efficient functioning of the office of the Head of Office by
preparing daily agenda, scheduling meetings and appointments with
government authorities, institutions, etc.
Review, record, distribute and process incoming mail; follows up on
impending actions; routes information and queries for response as
appropriate. Respond or draft responses to standard/ routine
correspondence and other communications.
Provide secretarial, administrative and logistics support to meetings,
committees, conferences etc.; prepare invitation letters; compile and
distribute working documents and other material; take notes of internal
meetings; make travel and hotel arrangements and prepare travel
authorizations/ claims for the supervisor and/or the participants;
compile, calculate and prepare cost estimations; prepare standard
limited components of budget/ expenditure.
Maintain and update the Office electronic and paper records/files (e.g.
information databases, mailing lists, participant lists); classifies and
codes material; provides information to colleagues on records
management standards and practices; and facilitates file transfers and
retrievals. Create spreadsheets and presentations; prepare graphs,
charts and other visual aids.
Ensure the liaison between the Head of Office and his/her staff and
timely communication with UNESCO Headquarters on the follow-up of
activities and relevant administrative issues.
Long Description
Long Description
Long Description
Recommended:
COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
For detailed information, please consult the UNESCO Competency Framework.
Read Also:
REQUIRED QUALIFICATIONS
Education
Completed secondary, technical or vocational school.
Work Experience
Minimum 3 years of relevant experience in secretarial and/or administrative tasks in administration services.
Skills and competencies
Excellent interpersonal and communication abilities, including written and oral communication,
Good IT skills and good knowledge of standard office software packages (MS Word, Excel, etc),
Ability to work in international teams,
Initiative, service-oriented, and accuracy,
Discretion and ability to deal with sensitive issues,
Flexibility to adjust to different working schedules and priorities.
Languages
Excellent knowledge of English (oral and written).
DESIRABLE QUALIFICATIONS
Education
Specialized training/certification in secretarial, administrative or related field.
Skills and competencies
Knowledge of UNESCO rules, administrative procedures and standard practices.
Languages
Good Knowledge of Swahili
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.
For more information in benefits and entitlements, please consult ICSC website and UNESCO’s career website.
Recommended:
Free CV Writing and Download, Cover/Job Application Letters, Interview Questions and It's Best Answers plus Examples. Click Here!
ASSESSMENT
Evaluation of qualified applicants may include an assessment exercise and a competency-based interview.
Footer
UNESCO applies a zero tolerance policy against all forms of harassment
UNESCO is committed to promoting geographical distribution (last update) and gender equality within its Secretariat. Therefore, women candidates are strongly encouraged to apply, as well as nationals from non- and under-represented Member States. Persons with disabilities are also encouraged to apply.
Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Application Deadline (Midnight Paris Time) : 23-JAN-2020
No comments:
Post a Comment