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| International Residual Mechanism for Criminal Tribunals- IRMCT |
AJIRA TANZANIA 2020 / NAFASI ZA KAZI 2020
Posting Title: ADMINISTRATIVE ASSISTANT, FS5
Job Code Title: ADMINISTRATIVE ASSISTANT
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 11 December 2019 - 09 January 2020
Job Opening Number: 19-Administration-RMT-128128-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the Office of the President of the
International Residual Mechanism for Criminal Tribunals (IRMCT), Arusha,
Tanzania. The incumbent will work under the supervision of the Chef de
Cabinet.
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Responsibilities
•Provide assistance and support to the President and his Office on
operational/administrative and secretarial tasks, including drafting of
memoranda, letters, e-mails and other requested documents, also provide
editorial inputs where applicable.
•Schedule appointments and
meetings, maintain calendar, schedules and changes and timely
communicate relevant information to the appropriate internal and
external parties, and ensure timely preparation of documentation and
reports to the scheduled meetings.
•Place and screen phone calls in a discretionary manner.
•Organize
meetings with officials, members of the Diplomatic corps and
international organizations, judiciary and other relevant interlocutors
and to co-ordinate with the corresponding assistants.
•Coordinate all travel arrangements for the President and the Chef de Cabinet.
•Take minutes at meetings and prepare drafts and documents where necessary.
•Ensure the proper handling of confidential documentation and related information.
•Perform
other related administrative duties as required (e.g. operational
travel programme; identification of office technology needs and
maintenance of equipment, software and systems; organize and coordinate
seminars, conferences and translations).
•Work closely with The Hague Branch and on a day-to-day basis.
Competencies
•Professionalism –
Ability to perform a broad range of administrative functions, promptly
and with precision. Excellent organizational and follow-up skills.
Experience dealing with confidential information/documents. Excellent
knowledge of UN office practices/procedures. Shows pride in work and in
achievements. Demonstrates professional competence and mastery of
subject matter. Is conscientious and efficient in meeting commitments,
observing deadlines and achieving results. Is motivated by professional
rather than personal concerns. Shows persistence when faced with
difficult problems or challenges. Remains calm in stressful situations.
•Communication –
Speaks and writes clearly and effectively. Listens to others, correctly
interprets messages from others and responds appropriately. Asks
questions to clarify, and exhibits interest in having two way
communication. Tailors language, tone, style and format to match the
audience. Demonstrates openness in sharing information and keeping
people informed.
•Planning and Organising – Develops clear
goals that are consistent with agreed strategies. Identifies priority
activities and assignments, adjusts priorities as required. Allocates
appropriate amount of time and resources for completing work. Foresees
risks and allows for contingencies when planning. Monitors and adjusts
plans and actions as necessary. Uses time efficiently.
Recommended:
Education
High school diploma or equivalent. A university degree or additional training in Administration, Business Administration or related field would be an added advantage.
Work Experience
Minimum of eight (8) years of experience in administrative services, preferably with senior officials of the United Nations.
Relevant experience in a judicial setting is desirable.
Languages
English and French are the working languages of the IRMCT. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kiswahili is an advantage.
Assessment
There may be a technical test followed by a competency-based interview.
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Special Notice
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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