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Jobs in Tanzania 2019: New Job Vacancies at Job at Four Seasons Safari Lodge - Serengeti, 2019
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
Job Title: Purchasing Manager
Location: Serengeti
This vacancy is for a Tanzanian experienced Purchasing or Logistics manager. Hotel experience would be an advantage.
Coordinate
and manage the overall operations of the Purchasing, Receiving and
Storeroom Department in the Serengeti and Arusha to ensure that all
departments of the hotel have adequate supplies to perform their duties
in an efficient manner.
Keep
abreast of new and alternative products in the market and consult with
hotel management on products to enhance cost effectiveness and quality
standards.
Maintain
the highest level of integrity and transparency in dealing with
business partners and ensure that business is awarded fairly.
Must be well organized and able to deal with multiple projects and demands here and the Lodge and in Arusha offices
Recommended:
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Main Responsibilities;
Ensure
all local and corporate policies, rules, internal controls and
procedures and safeguards as they relate to the Purchasing Department
are complied with.
Ensure
proper authorization has been obtained for all hotel-specific
purchasing contracts and conduct, manage and complete competitive bids
in accordance with policy and ensure bids are on file where applicable
prior to execution of contracts.
Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled.
Monitor
the status of slow-moving stocks and ensure a Slow-Moving Stocks Report
is circulated monthly to the Director of Finance and the respective
Division Heads concerned. Ensure that all purchase order requests are
properly documented and accounted for, completed and approved before a
purchase order is prepared and the items are purchased. Supervise the
day-to-day functions of the Receiving Clerk and ensure that all items
received by the hotel are properly documented in accordance with Four
Seasons Purchasing and Receiving Procedures.
Assist
Accounts Payable Clerk in researching any discrepancies on invoices.
Ensure that all storage areas are secure, clean and properly organized.
Read Also:
Establish
and maintain par stocks on all inventoried items, keeping in mind that
inventory levels must be kept as low as possible without compromising
the efficiency of the hotel. Complete the corporate annual operating
equipment and supply requirements with the corporate Purchasing
Department and the appropriate hotel department heads, including
quarterly review and update of annual forecasts. Coordinate purchases
related to capital projects with the corporate Purchasing Department as
well as outside contractors. Conduct frequent quality control audits to
ensure staff is properly trained and following established procedures.
Familiar with hygiene standards and perform hygiene audits as required.
Monitor daily costs and prepare or review a daily and month-to-date Food
& Beverage Cost Report. Cost and record steward sales, house
charges, employee meals and other similar cost credit items on a daily
basis. As required, attend Food & Beverage Meeting to review prior
month’s Food & Beverage Cost Report to highlight actions. Attend
Expiration Meeting with Food & Beverage managers to limit and
control disposal items. Attend Shipment Meeting with concerned
department to control overseas shipments ongoing. Ensure goods
importation process is up to date at all the times with local
requirements from local authorities in charge of importation regulation.
Avoid penalties from local authorities while importing goods from
overseas.
Recommended:
Must be willing to work a flexible schedule in order to accomplish the required duties and be willing to assist in the absence of any member of the department.
Follow all Finance & Hotel Policies & Procedures and Internal Controls in the performance of one’s duties. Be willing to assist with hotel or departmental initiatives as applicable.
Perform any additional duties as assigned by the Director of Finance.
Constantly keep abreast of new products, services and processes and consult with hotel management on feasibility of implementation. Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality products while constantly searching for the most competitive price. Assist the Director of Finance and Assistant Director of Finance in preparing forecasts and budgets as required locally, by corporate office or Management Agreement. Coordinate and participate as necessary in all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies. Support Home Office and the hotel’s Safety Committee and Green initiatives. Work closely with consultants to ensure the full benefit of their advice is realized.
About Us
Dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality, Four Seasons can offer what many hospitality professionals dream of -the opportunity to build a life-long career with global potential and a real sense of pride in work well done.
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