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| Chama cha Uzazi na Malezi Bora Tanzania (UMATI) |
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
Job Title: PROJECT ACCOUNTANT (1 Post)
Job Summary
Under the supervision of the Chief Accountant, the Project Accountant is
responsible in assisting to manage and account for day to day cash
inflows and outflows, ensuring proper systems and
procedures are being followed and smooth operating and achievement of
accounting tasks in an efficient, effective, and accountable manner.
Job Description
Reporting to: Financial Manager
Responsibilities
- Maintain financial systems and controls to ensure the efficiency, integrity and transparency of the office in accordance with Association’s financial guidelines, national legal requirements and internationally accepted accounting standards
- Assist and support the Program team in ensuring that field expenditures meet donor requirements and remain within the approved plans and budgets
- Assist and support the Program team in the preparation of budgets for project proposals and annual budgets
- Preparations of Financial reports by using SAGE 300
- Ensure compliance to all accounting procedures and regulations enforcing the application of proper financial controls
- Prepare timely and accurate periodic financial reports
- Maintain accurate and audit-able financial records, in both hard and electronic format
- Liaising with the Human Resources department for administration of payroll
- Liaise with external auditors, government departments, banks regularly
- Attending to any other duty as may from time to time be assigned by his superiors
Qualification and Experience Requirements
- Advanced Diploma/Bachelor Degree in Accountancy
- At least 3 years of experience in project Accounting
Knowledge, Skills and abilities
- Honest and trustworthy
- Ability to work flexibly and to tight deadlines
- High Level of Computer literacy in Micro Soft Office applications and Accounting Software
- Fluent in Oral and Written English and Swahili
- Ability to work both independently and as a member of a team
- Willing and able to travel extensively on UMATI business
Job Title: OFFICE ATTENDANT (1 Post)
Job Summary
Reporting to the Human Resources Manager/Area Manager, the office
Attendant performs general office support duties, receives
correspondences from offices and distributes them to the concerned
destination.
Job Description
Responsibilities
- Performing general office support duties
- Collects and distributes documents from the post office/one department/office to another
- Supervise and follow up the purchase of petty items for the office
- Arranges the office meeting room and organizes refreshments for the meetings
- Operate working tools such as photocopying machines
- Carry out shredding of discarded documents
- Ensure proper waste disposal Ensure cleanliness of office surroundings
- Ensure maintenance of office security/doors
- Monitor the maintenance of office Generator
- Maintain documentation room including sealing of vouchers
- Perform any other related duties as may be assigned from time to time by the superiors.
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Qualification and Experience Requirements
- Holder certificate of secondary/Primary education with additional training for office management.
- At least two years working experience in a reputable organisation
- Skills in customer care
- Good communication skills
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Job Title: LABORATORY ASSISTANT (5 posts) in Dodoma, Morogoro, Songea and Moshi Job Summary
Medical Laboratory Technician is responsible for provision of
information for patient diagnosis and treatment by performing laboratory
tests and recording inventories as per standard set by Ministry of
Health and Social Welfare.Job Title: LABORATORY ASSISTANT (5 posts) in Dodoma, Morogoro, Songea and Moshi Job Summary
Job Description
Personal Profile
- Form IV
- Certificate in Medical Lab
- At least 3 years working experience clinical laboratory practitioner
- General knowledge in SRH services, empathetic personality, self-confidence, confidentiality,
- tolerance of non-scheduled work hours, Registered and Licensed to perform general medical duties,
- Computer knowledge.
- Fluent in Oral and written English and Swahili
Key Tasks
- To perform laboratory tests adhering to the establishes SOP’S
- To advise on laboratory services issues in order to ensure that they meet the needed quality health standards
- To prepare the work plan and laboratory budget in order to attain efficiency in delivering laboratory services
- To conduct and order laboratory equipment/ reagents in order to facilitate smooth running of the laboratory
- To collect and test specimen samples for various diseases as required and provides test results for patient diagnosis
- Maintains patient confidence by keeping laboratory information confidential.
- Contributing to a safe and secure environment for patients, and co-workers by following established standards and procedures and complying with legal regulations
- Attending/perform any other related duties as may be assigned by superiors from time to time
Job Title: DRIVER (1 post)
Job Summary
The driver is responsible for the proper maintenance of the vehicle
assigned to him and performs such driving activities as may be assigned.
Job Description
Responsibilities
- Drives and takes staff involved in Association’s official activities to different destinations as shall be required
- To complete the vehicle log book on daily basis recording each movement
- To dispatch letters and other documents as shall be directed
- To drive vehicle(s) assigned to him in an efficient and safe manner
- To report any technical problems associated with the vehicles assigned to him
- Keeps the vehicle clean and neat and ensures the safety of the vehicle and its tools
- Performing any other related duties as may be assigned from time to time by the superiors
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- Form IV
- Driving Licence Class C
- Motor vehicle mechanics grade III
- At least 2 years of a successful driving
- Skills in customer care
- Self driving techniques
- Staying positive and patient
Job Title: CASHIER (4 posts)
Job Summary
The Cashier is responsible in ensuring that financial records comply
with Association’s Financial Policies and Procedures, by accurately
processing and reviewing journal entries and vouchers, proper management
and control is maintained for all cash transactions and providing
support to achieve all Finance Department and audit requirements.
Job Description
Responsibilities
- Preparing cash vouchers
- Responsible for preparing and disbursing petty cash
- Prepare/initiate bank transfers based on approvals
- Prepare petty cash replenishment as appropriate
- Keep cheque books and cash box in safe custody
- Ensure that all cash imprests are settled on time
- Ensure that all the required supporting documents are attached with the invoice and meet standards of invoicing before any payment
- Attending to any other related duties as may be assigned by superiors from time to time
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CHECK SCHOLARSHIPS OPPORTUNITIES TO STUDY ABROAD CLICK HERE!Qualification and Experience Requirements
- Advanced Diploma/Bachelor Degree in Business Administration-Accounting or Finance
- At least 2 years working experience
- Basic Knowledge of accounting and finance
- Honest and accurate
- Good communications skills, interpersonal skills and be able to work well in a team environment
- Good English skills (both spoken and written)
- Good computer skills
- Demonstrated experience in the proper procedures of recording and handling of cash
Job Title: Procurement and Logistics Officer (1 Post)
Job Summary
The Procurement and Logistics officer is responsible for managing
logistics operations. S/he is specifically responsible for planning,
coordination and administration of procurement of supplies and services
within the Association.
Job Description
Reporting to: Executive Director
Responsibilities
- Prepare and implement annual procurement plan based on APB for all departments including preparation of the tender documents and handling of the tendering process in accordance with existing regulations
- Implement strategic procurement including sourcing strategy, vendor selection and evaluation, quality management, performance measurement
- Ensure timely availability of materials in suitable quantities and qualities for the smooth running of the activities of the Association
- Liaise with TFDA and clearing and forwarding agencies for smooth clearance of commodities and ensure that the respective properties are insured against all hazards
- Maintain all foreign and local purchases records for better feedback and management
- Assist in liaising with Airlines for Air transport needs and inspect commodities for quality and quantity on their arrival
- Reconcile monthly stock returns from UMATI operational areas and compile a summary
- Ensure implementation of Association’s Procurement Policy and Regulation
- Direct and supervise stockroom management practices, in order to ensure there is no undue overstocking or loss
- Manage logistics procurement transactions filing system
- Control supply stock and monitor consumable materials, in order to provide staff with timely replenishment of used items
- Ensure all stocks and equipment held by the project is stored safely, correctly and securely depending upon the item classification
- Provide monthly report, and prepare monthly, quarterly and annual procurement plans and progress reports as required
- Serving as Secretary of the Tender Committee
- Perform such other related duties as may be assigned
Qualifications and Experience Requirements
- Higher Diploma or Degree from an accredited academic institution preferably in Business
- Administration, Materials Management, Logistics, Procurement
- 3 years working experience in a busy Organization
- Membership in Professional Procurement body (desired)
Knowledge/Skills and Abilities
- Knowledge of the PPRA Act 2004 and Regulations 2005
- Ability to set clear objectives, schedules and performance standards
- Experience in managing diverse procurement and logistics operations
- Ability to work as a team
- Computer Skills related to materials management packages
- Awareness of relevant technological solutions
- Customer care skills
- Fluent in Oral and written English and Swahili
Job Title: Procurement and Logistics Officer (1 Post)
Job Summary
To coordinate daily operations of the Programmes department including
intra- department, inter - departmental communication and to maintain a
robust Project Management System.
Job Description
KEY TASKS
- Undertake day to day coordination of activities of the Programmes department and manage communication with other departments
- Manage meetings of the Programmes Department, including preparing documentation and taking minutes as necessary;
- Identify action points during meetings and follow up with the concerned parties to ensure that action is taken;
- Maintain an effective record and filing system for APBs, Project documents, contracts, project activities, correspondences, and other documents for quick and easy reference;
- Provide support in preparation and formatting of reports;
- Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
- Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per dimes and other reimbursements;
- Maintain grant reporting requirements and schedules in the Project Management System
- (PMS) and follow-up on project reports to ensure submission by due dates and;
- Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the project teams the rationale for projects that are delayed;
- Track all projects in progress and ensure that all issues related to the projects are clarified and completed to avoid confusion and interruption during execution of projects.
- Carry out administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders.
- Keep records of all project items, and see to it that they are adequately delivered to the various departments as directed by the Head of Program Development, Management and Coordination.
- Bring to the attention of the Head of department and respective staff any issues that would negatively impact on programme implementation systematically, consistently and within reasonable time to facilitate corrective action.
- Work closely with the Monitoring and Evaluation department for maintenance of Data management system
- Any other duties as may be assigned from time to time.
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EDUCATION & QUALIFICATIONS- The post holder must have a Diploma in any of the following areas; Business Administration;
- Project Management; Communication; Health Management; Public Policy and Administration
- Proven project management and report writing skills
- At least 5 years of relevant post-qualification experience in a busy office environment, preferably in an NGO, research organization or large research program;
- Good planning, financial and organizational skills;
- Advanced proficiency in Microsoft Office Suite, especially Word, Outlook, Excel, and PowerPoint.
- Proficiency with Adobe Acrobat
- Excellent communication skills (both written and verbal);
- Experience with data management and spreadsheets.
- Excellent formatting, editing, and proofreading skills.
- Strong interpersonal and organizational skills.
- Demonstrated success at prioritizing and effectively managing time.
- Flexibility and adaptability to changing priorities.
- Ability to work in team environment with minimal supervision.
- Initiative and innovation in assessing situations, troubleshooting, conflict resolution and team building
- Ability to pay attention to detail
- Managing complete life cycle from planning, executing, controlling to closing phases
- Demonstrated understanding of social/cultural issues
- Aptitude in common computer applications (Word, Excel, PowerPoint, internet browsers)
- Fluency in Swahili and English(both spoken and written)
- Ability to prioritize, direct, and complete work in a stressful environment with significant attention to detail
Job Title: Human Resources Manager (1 Post)
Job Summary
The Human Resources manager is responsible for the development of
processes and metrics that support the achievement of the
organization& business goals. S/he is responsible for coordination
of the implementation of people-related services, policies, and programs
and assists and advises line Managers about Human Resources issues.
Job Description
Responsibilities
- Administering the hiring process, including advertising open positions, reviewing resumes, coordinating and conducting interviews, conducting reference and background checks, drafting offer letters
- Coordinating the introduction and orientation process for new employees
- Maintaining up-to-date personnel information and files
- Ensure availability of qualified, multi skilled staff to meet organization’s requirements and that efficient and economic use of human resources is maintained
- Administer maintenance, interpretation and review of the Organization HR Manual
- Dealing with industrial relations matters and ensure all Association’s HR policies and procedures are up to date in line with current employment and labor relations law
- Administering performance appraisals, promotions, demotions and redundancy of employees in consultation with respective Heads of Departments and Sections
- Managing employee relations, absence, disciplinary, grievances, sickness etc
- Administration of staff compensation and benefits schemes
- Conducts wage surveys within labor market to determine competitive wage rate
- Maintains the work structure by updating job requirements and job descriptions for all positions
- Administration of employee ongoing development (Training's and Development)
- Administer staff loans and leave
- Experience in working with volunteers on governance related issues would be value added advantage
- Ensure adequacy of employee safety, welfare, wellness and health
- Ensure relevant Insurance Policy cover for the Association Motor Vehicles, fire, theft and life
- Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
- Provide monthly report, and prepare monthly, quarterly and annual HR plans and progress reports as required
- Serving as recorder to the NEC/Management meetings
- Conducting and analyzing exit interviews to determine reasons for exit and recommending changes
- Coordinate Governance related activities including volunteer meetings
- Coordinate efforts of volunteers and staff in establishing and maintaining UMATI branches and ensure control and efficient use of Association’s resources
- Working with volunteer and staff in identifying, lobbying and recruiting cooperate and Life Members of UMATI and utilizing them for Association benefit
- Performing other related duties as may be required
Qualifications and Experience Requirements
- Bachelor Degree in Public Administration, Human Resource, Sociology or related field
- At least 5 years’ experience in Human Resource management
- Conversant with Labor Laws
- Computer literate
Knowledge/Skills and Abilities
- Knowledge of labor relations
- Knowledge of core HR functions
- Solid communication and decision-making capabilities based on analytical skills
- Dual focused
- Conflict Management and problem solving skills
- Flexibility to shift priorities
- Change Management skills
- Independent & Contributes to a collegiate team environment
- Experience in working with volunteers on governance related issues would be value added advantage
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Applications should include:
https://drive.google.com/open?id=1VGjIyMlPMYZ0ep03Azy9f_zsS-iusBuy
Applications which do NOT include ALL of these elements will NOT be considered.
The application should be addressed to
Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone call
Closing date for applications: Applications received later than 21 st December 2019 will not be considered.
UMATI is an equal Opportunity Employer
- Letter of application with details of how you meet the desirable criteria
- Curriculum vitae including names and addresses of three referees (two must be from your most recent employers).
- For medical Professionals they should attach the copies of their Professional Licence to practice.
- Certified copies of Academic certificates
- All applicants should adhere to all UMATI safeguarding policies
https://drive.google.com/open?id=1VGjIyMlPMYZ0ep03Azy9f_zsS-iusBuy
Applications which do NOT include ALL of these elements will NOT be considered.
The application should be addressed to
Human Resource Manager
UMATI
P.O.Box1372
DAR-ES-SALAAM
Only shortlisted applicants will be informed by phone call
Closing date for applications: Applications received later than 21 st December 2019 will not be considered.
UMATI is an equal Opportunity Employer
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