4 New Jobs at International Organization for Migration (IOM), Dar es salaam and Kigoma | Deadline: 26th April, 2019

AJIRALEO TANZANIA

Jobs in Tanzania 2019: New Jobs at International Organization for Migration (IOM) - Tanzania, Dar es salaam and Kigoma | Deadline: 26th April, 2019

AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019

Vacancy Announcement VN: IOM/DAR/006/19
Position title Project Assistant

Position grade G4

Duty station Dar es Salaam, United Republic of Tanzania

Reporting directly to National Officer – Identity Management

Overall supervision by Project Manager

Managerial responsibility No

Directly reporting staff N/A

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of Project Manager and the direct supervision of the National Officer – Identity Management in Dar es Salaam, the successful candidate will be accountable and responsible for assisting in the implementation to activities under IOM Tanzania’s Migrant Registration Support for Tanzania project and its related activities.

III. RESPONSIBILITIES AND ACCOUNTABILITIES

Under the overall supervision of Project Manager and the direct supervision of the National Officer – Identity Management in Dar es Salaam, the staff member shall:

1. Provide administrative and logistical assistance in the implementation of the Migrant Registration Support for Tanzania project.
2. Assist the project managers in drafting and compiling project documents, particularly activity reports, as required.
3. Prepare PRFs and RFPs for all activities of the project and submit them to Resource Management for processing.
4. Assist in organizing and making the necessary arrangements for numerous trainings/workshops/conferences for the project.
5. Assist in liaising with the government partners and local authorities on the implementation of the project.
6. Provide administrative assistance to information management on project related activities including project awareness raising and visibility; regular project updates, summaries, press releases and other relevant visibility materials, in coordination with the donor and the Project Manager; in coordination with the Project Manager, respond to any ad hoc information requests from the Government, UN partners, donors, Regional Offices and Headquarters.
7. Liaise with IT for the coordination of biometric registration fairs throughout Tanzania.
8. In coordination with the National Officer and IOM Operations colleagues, monitors and oversee case management processes of Assisted Voluntary Return (AVR) cases that will be assisted through the project; liaise/coordinate on said cases with IOM offices in countries of origin; prepare and submit monthly migrant assistance reports and identify potential issues on migrant assistance services.
9. Organize and keep track of – through filing in hard and soft copies – of all documents related to the project.
10. Draft clear and concise official letters, minutes and activity reports in English and compile, summarize, and present information/ data on specific project related topics, for example for Facebook, Twitter and other external publications.
11. Attend and track internal and external meetings, including with ONE UN partners, as may be authorized by the supervisor.
12. Undertake duty travel, as required.
13. Perform other duties as may be assigned.

IV. COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural
Accountability

 Accepts and gives constructive criticism

 Follows all relevant procedures, processes, and policies

 Meets deadline, cost, and quality requirements for outputs

 Monitors own work to correct errors

 Takes responsibility for meeting commitments and for any shortcomings 

Client Orientation

 Identifies the immediate and peripheral clients of own work

 Establishes and maintains effective working relationships with clients

 Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

 Keeps clients informed of developments and setbacks 

Continuous Learning

 Contributes to colleagues’ learning

 Demonstrates interest in improving relevant skills

 Demonstrates interest in acquiring skills relevant to other functional areas

 Keeps abreast of developments in own professional area 

Communication
 Actively shares relevant information
 Clearly communicates, and listens to feedback on, changing priorities and procedures
 Writes clearly and effectively, adapting wording and style to the intended audience
 Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative
 Proactively develops new ways to resolve problems 

Planning and Organizing
 Sets clear and achievable goals consistent with agreed priorities for self and others
 Identifies priority activities and assignments for self and others
 Organizes and documents work to allow for planned and unplanned handovers
 Identifies risks and makes contingency plans  

Professionalism
 Masters subject matter related to responsibilities
 Identifies issues, opportunities, and risks central to responsibilities
 Incorporates gender‐related needs, perspectives, and concerns, and promotes equal gender participation
 Persistent, calm, and polite in the face of challenges and stress
 Treats all colleagues with respect and dignity
 Works effectively with people from different cultures by adapting to relevant cultural contexts
 Knowledgeable about and promotes IOM core mandate and migration solutions 

Teamwork
 Actively contributes to an effective, collegial, and agreeable team environment
 Contributes to, and follows team objectives
 Gives credit where credit is due
 Seeks input and feedback from others
 Delegates tasks and responsibilities as appropriate
 Actively supports and implements final group decisions
 Takes joint responsibility for team’s work 

Technological Awareness
 Learns about developments in available technology
 Proactively identifies and advocates for cost‐efficient technology solutions
 Understands applicability and limitation of technology and seeks to apply it to appropriate work 

V. EDUCATION AND EXPERIENCE
 Bachelor’s degree in Administration, Law or Political Social Science, Migration Studies, Biometrics or other related field;
 A minimum of three years’ experience in project work with International NGO’s and/or International Organizations in Tanzania;
 Familiarity with biometrics and identity management advantageous;
 Familiarity with the Tanzania Immigration Services Department advantageous. 

VI. LANGUAGES
Required
 Fluency in both English and Kiswahili, written and spoken, required.
 Working knowledge of French and/or Kirundi advantageous.

Vacancy Announcement VN: IOM/DAR/005/19
Position title National Migration Health Physician
Position grade NO-A
Duty station Kasulu/Makere, Tanzania
Reporting directly to Migration Health Officer
Overall supervision by Chief Medical Officer
Managerial responsibility NO
Directly reporting staff Yes 

ORGANIZATIONAL CONTEXT AND SCOPE
General Functions:
Under the direct supervision of the Migration Health Officer, and overall supervision of Chief Medical Officer, the incumbent shall perform health assessments to ensure that identified refugees are medically fit to migrate in accordance with the medical/health requirements of the resettlement countries. The incumbent shall perform the following essential duties and responsibilities:

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Perform migration health assessments (medical exams) and completes
   related medical documentation of migrants referred for migration health assessment in accordance with the resettlement countries’ technical instructions and the IOM Migration Health Assessment Guidelines;
2. Provide technical supervision and monitoring of IOM health personnel to ensure that the following activities are performed in accordance with the technical requirements of the resettlement countries such as: medical case registration, migration health assessments, medical forms transmission, medical treatment and follow-up programs, data processing and management, pre-embarkation medical examination and report;
3. Refer patients to specialists for treatment as maybe required.
4. Administer treatment and immunizations as per the receiving countries’ requirements.
5. Perform pre-departure and pre-embarkation medical checks on all refugee migrants departing under IOM auspices, making sure they are fit to travel;
6. Ensure timely, accurate and complete reporting of all activities on the pre departure (examinations, treatment, immunization), as per IOM standards and as per the country of resettlement requirements.
7. Manage the inventory and replenishment of stocks of basic health supplies equipment, implement control standards and ensures confidentiality of individual health information
8. Assist in the analysis and technical elaboration of data gathered from the migration health assessment.
9. Coordinate with the local/national health authorities, physicians, hospitals and laboratories, as needed.
10. Inform and consult with the Head of the MHD and the COM on migration health issues and proposes corrective and adjustment measures.
11. Assist in the preparation, and implementation of research activities
    related to the migration health, tuberculosis and sexually transmitted
    diseases;
12. Provide healthcare advice to IOM staff in main and sub Offices.
13. Undertake duty travel and medical escorting activities, to remote areas or refugee camps if needed.
14. Perform any other duties that may be required from time to time by
    supervisors in line.

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IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies 
Behavioural
Accountability
 Accepts and gives constructive criticism
 Follows all relevant procedures, processes, and policies
 Meets deadline, cost, and quality requirements for outputs
 Monitors own work to correct errors
 Takes responsibility for meeting commitments and for any shortcomings 

Client Orientation
 Identifies the immediate and peripheral clients of own work
 Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
 Keeps clients informed of developments and setbacks 

Continuous Learning
 Contributes to colleagues’ learning
 Demonstrates interest in improving relevant skills
 Demonstrates interest in acquiring skills relevant to other functional areas
 Keeps abreast of developments in own professional area 

Communication
 Actively shares relevant information
 Clearly communicates, and listens to feedback on, changing priorities and procedures
 Writes clearly and effectively 

Professionalism
 Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
 Maintains confidentiality and discretion in appropriate areas of work
 Masters subject matter related to responsibilities
 Identifies issues, opportunities, and risks central to responsibilities
 Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
 Persistent, calm, and polite in the face of challenges and stress
 Treats all colleagues with respect and dignity
 Works effectively with people from different cultures by adapting to relevant cultural contexts
 Knowledgeable about and promotes IOM core mandate and migration solutions 

Teamwork
 Actively contributes to an effective, collegial, and agreeable team environment
 Contributes to, and follows team objectives
 Gives credit where credit is due
 Seeks input and feedback from others
 Delegates tasks and responsibilities as appropriate
 Actively supports and implements final group decisions
 Takes joint responsibility for team’s work 

Technological Awareness
 Learns about developments in available technology
 Proactively identifies and advocates for cost-efficient technology solutions
 Understands applicability and limitation of technology and seeks to apply it to appropriate work 

Resource Mobilization
 Establishes realistic resource requirements to meet IOM needs 

Technical
 Effectively applies knowledge of migration health issues within organizational context and in execution of responsibilities at appropriate level
 Correctly frames migration health issues within their regional, global and political context.
 Maintains confidentiality and discretion in appropriate areas of work

V. EDUCATION AND EXPERIENCE

1. Tanzanian Citizen
2. Degree in Medicine – Master of Public Health is an advantage
3. Registered with the Tanzania Medical Practitioners and Dentists Board
4. Minimum of 3 years continuous professional working experience
   preferably with experience in migration health, immigration medical
   assessments, epidemiology and/or international public health
5. Health sector experience in Africa
6. Training/experience in Paediatrics, Internal Medicine and Infectious
   Diseases is an advantage

VI. LANGUAGES
Required
Fluency in both written and spoken
English and Kiswahili

Vacancy Announcement VN: IOM/DAR/008/19
Position title Procurement and Logistics Assistant
Position grade
General Service Staff, Grade G4
Duty station Dar es Salaam, Tanzania
Type of Appointment Special Short Term, Six (6) months with possibility of extension
Reporting directly to Procurement & Logistics Officer
02nd Manager Programme Coordinator Officer
Overall supervision by Chief of Mission (COM)
Managerial responsibility No
Directly reporting staff No 

II. ORGANIZATIONAL CONTEXT AND SCOPE
Scope:
Established in 1951, IOM is the leading inter‐governmental organization in the field of migration and works closely with governmental, intergovernmental and non‐governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first‐tier candidates. 

Context:
Under the overall supervision of the Chief of Mission, and reporting directly to the Procurement & Logistics Officer and in coordination with the Programme Coordinator, the incumbent will carry out the following duties and responsibilities:
III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Organize and oversee all procurement activities, in line with the needs of the IOM Dar es Salaam and according to the IOM Procurement Policy. Set up and implement appropriate mechanisms to avid fraud and ensure transparency.
2. Process purchase requisitions (PR), requests for quote (RFQ) with vendor/s., preparation of bid analysis summaries (BAS) followed by final preparation of purchase order (PO).
3. Ensure all procurement documents are routed for approval using the IOM authorization matrix as applicable for the mission in the Republic of Tanzania.
4. Prepare request for payment (RFP) documents and close purchase orders when all consignment is received; submit RFP copies with supporting documentation to the accounts unit.
5. On a local level, liaise with customs and revenue officials to facilitate clearance of IOM consignment, as required by the country law.
6. Keep and update an inventory list and tracking system of all IOM assets in Dar es Salaam and set up/streamline procedures to manage and safeguard all IOM Dar es Salaam assets/supplies. Take care of disposal of assets according to IOM procedures
7. Keep all vehicles´ registration documents, taxes and stamps according to laws and regulations in force.
8. Liaise with IOM Administration in Dar es Salaam, to ensure that all IOM assets in Dar es Salaam are insured at all times through a reputable Insurance Company under the best terms and conditions. Follow up on any claims that may arise.
9. Organize maintenance of all office equipment (excluding IT equipment) and security of Dar es Salaam Office and guarantee a continued supply of all essential utilities.
10. Maintain a file for each vehicle including copies of purchase invoice, insurance and other relevant documents.
11. Undertake IOM Dar es Salaam clearing & Forwarding assignments. Advise on importation & exportation of any duty‐free commodities and assist International staff in obtaining documents/licenses/exemptions etc. as and when appropriate.
12. Perform any other related task as requested.

IV. CORE COMPETENCIES
The incumbent is expected to demonstrate the following competencies
Team work
 Establishes strong relationships with colleagues and partners; relates well to people at all levels.
 Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
 Willingly puts in extra effort without being asked and adopts a “hands‐on” approach whenever necessary to achieve team objectives.
 Coordinates own work with that of the team to meet agreed priorities and deadlines 

Delivering results
 Produces quality results and provides quality services to clients.
 Meets goals and timelines for delivery of products or services.
 Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
 Shows understanding of own role and responsibilities in relation to expected results. 

Managing and sharing knowledge
 Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
 Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
 Puts new learning into practice and draws on diverse sources of ideas and inspiration.
 Contributes to the identification of improvements to work processes and assists in implementing them.

Accountability
 Accepts personal responsibility for quality and timeliness of work.
 Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
 Operates in compliance with organizational regulations and rules.
 Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement

Communication
 Presents information using language and sequence of ideas that is easy for recipients to understand.
 Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two‐way communication.
 Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
 Listens carefully and genuinely to the views and positions of others; acts on received information. 

V. EDUCATION AND EXPERIENCE
Education
 Holder of a Secondary School Diploma, with 4 years’ working experience; Or Bachelor’s Degree combined with 2 years working experience in Law (LLB) or related field;
 Strong Computer skills especially in Ms Excel, Word and Outlook 

Experience
 Experience in International, Public Procurement or Contracts and Supplier Management is required.
 Knowledge of legal aspects of contract management will be an added advantage
 Ability to work under pressure and meet deadlines. 

VI. LANGUAGES
 Fluency in English and Kiswahili languages is required.

Vacancy Announcement VN : IOM/DAR/007/19
Position title Project Assistant (Liaison)
Position grade G4
Duty station Kasulu, United Republic of Tanzania
Reporting directly to Emergency Operations Officer
Overall supervision by Head of Sub-Office
Managerial responsibility No
Directly reporting staff N/A 

II. ORGANIZATIONAL CONTEXT AND SCOPE
Since the inception of IOM in 1951, Movement Operations have been and continue to be a
fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide. Movement Operations departments in various IOM missions, coordinated under the division of Resettlement and Movement Management (RMM) in the Department of Operations and Emergencies (DOE) at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization’s programmes.

According to the 2019‐2020 Tanzania Country Refugee Response Plan, the United Republic of Tanzania is hosting approximately 250,590 Burundian asylum seekers and refugees who have arrived in the country in several waves since April 2015. The majority of refugees and asylum‐seekers are hosted by the Government of Tanzania in three refugee camps in the Kigoma region of Tanzania, namely: Nyarugusu, Nduta, and Mtendeli. In July 2017, the Government of Burundi issued a call encouraging Burundians in the camps to voluntary return, promising to help rebuild the economy in Burundi. On 28 March 2018, the 20th Meeting of the Tripartite Commission for the Voluntary Repatriation of Burundian Refugees in the United Republic of Tanzania was held in Bujumbura, Burundi. In a joint communique, Tripartite Commission members the United Republic of Tanzania, the Republic of Burundi, and the United Nations High Commissioner for Refugees (UNHCR) agreed to implement a work plan for the voluntary repatriation of Burundian refugees. Within this context, IOM, in coordination with UNHCR, the governments of the United Republic of Tanzania and Burundi, as well as local NGOs, has been responsible for the safe and orderly voluntary repatriation of Burundian refugees. Voluntary repatriation of refugees is a traditional area of intervention for IOM, in partnership with UNHCR. Such returns are achieved in accordance with protection concerns and procedures, and the principle of voluntariness.

The IOM mission in Tanzania, through its office in Kibondo, has played the role of transport support. The IOM Kibondo office is primarily an IOM operations office, with administrative and financial support emanating from the IOM Kasulu Sub‐Office. 

III. RESPONSIBILITIES AND ACCOUNTABILITIES
Under overall supervision of Head of Sub Office, and direct supervision of Emergency Operations Officer in Kibondo, the staff will be the IOM Kibondo liaison in IOM Kasulu. In particular, the staff member shall:

1. Act as the focal entry point for administrative coordination between IOM Kibondo, IOM Kasulu and IOM Dar es Salaam.
2. Act as the focal point for information sharing between IOM Kibond, IOM Kasulu and IOM Dar es Salaam.
3. Complete and distribute all required movement‐related documentation prior to any movement organized by IOM Kibondo.
4. Verify IOM Kibondo financial documents, as well as, prepare all necessary administrative/financial documentation/reconciliation for payment, for service providers, office expenses, and movement requirements, among others.
5. Compile daily statistical data, and timely disseminate it to relevant units and managers within IOM Tanzania.
6. Compile weekly statistical data, and timely disseminate to relevant units and managers in IOM Tanzania, as well as, inter‐agency partners.
7. Compile monthly statistical data, and timely disseminate to relevant units and managers in IOM Tanzania, as well as, inter‐agency partners.
8. Verify data integrity of the following: (a) invoice trackers; (b) receipt book trackers; (c) movement tracker; and (d) personnel/daily contract tracker.
9. Coordinate the submission of regular invoices from IOM Kibondo to IOM Kasulu.
10. Carry out any other tasks relating to the Burundi refugee transport operations.
11. Carry out any other tasks, as may be assigned.

IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural
competencies
Behavioural
Accountability
 Accepts and gives constructive criticism
 Follows all relevant procedures, processes, and policies
 Meets deadline, cost, and quality requirements for outputs
 Monitors own work to correct errors
 Takes responsibility for meeting commitments and for any shortcomings 

Client Orientation
 Identifies the immediate and peripheral clients of own work
 Establishes and maintains effective working relationships with clients
 Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
 Keeps clients informed of developments and setbacks

Continuous Learning
 Contributes to colleagues’ learning
 Demonstrates interest in improving relevant skills
 Demonstrates interest in acquiring skills relevant to other functional areas
 Keeps abreast of developments in own professional area 

Communication
 Actively shares relevant information
 Clearly communicates, and listens to feedback on, changing priorities and procedures
 Writes clearly and effectively, adapting wording and style to the intended audience
 Listens effectively and communicates clearly, adapting delivery to the audience 

Creativity and Initiative
 Proactively develops new ways to resolve problems 

Planning and Organizing
 Sets clear and achievable goals consistent with agreed priorities for self and others
 Identifies priority activities and assignments for self and others
 Organizes and documents work to allow for planned and unplanned handovers
 Identifies risks and makes contingency plans 

Professionalism
 Masters subject matter related to responsibilities
 Identifies issues, opportunities, and risks central to responsibilities
 Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
 Persistent, calm, and polite in the face of challenges and stress
 Treats all colleagues with respect and dignity
 Works effectively with people from different cultures by adapting to relevant cultural contexts
 Knowledgeable about and promotes IOM core mandate and migration solutions 

Teamwork
 Actively contributes to an effective, collegial, and agreeable team environment
 Contributes to, and follows team objectives
 Gives credit where credit is due
 Seeks input and feedback from others
 Delegates tasks and responsibilities as appropriate
 Actively supports and implements final group decisions
 Takes joint responsibility for team’s work 

Technological Awareness
 Learns about developments in available technology
 Proactively identifies and advocates for cost-efficient technology solutions
 Understands applicability and limitation of technology and seeks to apply it to appropriate work

V. EDUCATION AND EXPERIENCE
 Bachelor’s degree in Administration, Law or Political Social Science, Refugee or Migration Studies or other related field;
 Two to three years of experience in assisting emergency movement operations and/or assisting programmes in an emergency setting;
 Ability to deliver on set objectives in high‐pressure, hardship situations;
 Familiarity with administrative procedures;
 Familiarity in communications, drafting, writing and revising reports and documents with clarity, conciseness and precision;
 Ability sort and arrange data and visually display it using tools such as MS Excel. 

VI. LANGUAGES
Required
 Fluency in both written and spoken English and Kiswahili

How to apply for all posts:
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to tzvacancy@iom.int
Or send applications to the address below;
International Organization for Migration Mission in the United Republic of Tanzania
Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania

Kindly note only shortlisted candidates will be contacted & Vacancy is only open for Tanzanian
nationals.
Posting Period: 11th April to 26th April 2019.

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