Operations Associate New Job Opportunity at UNICEF Tanzania - Mbeya | Deadline: 24th April, 2019

AJIRALEO

Jobs in Tanzania 2019: New Job Opportunity at UNICEF Tanzania - Mbeya, Operations Associate | Deadline: 24th April, 2019

AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019

Position: Operations Associate, G6, Mbeya, Tanzania #108866

Job Number: 520992

Locations: Africa: Tanzania,Uni.Re

Work Type : Fixed Term Appointment

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.

For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. 

Background:

Organizational Context and Purpose for the job

To assist in the application of TCO operations policy and procedures and timely implement support operations at Mbeya Field Office and contributes to recommendations on the improvements of internal controls systems, taking into account the prevailing conditions in the region. Currently, transactions and arrangements related to MFO purchase orders are being handled by Dar Office leading to delays and bureaucracies. In compliance with the policies, procedures, rules and regulations, Mbeya Field Office proposes that all its operational transactions take place under this post. 

Purpose for the job:

Under the general supervision of the Chief Field Office, serves as principal support for carrying out broad operations and administrative support functions, which may include co-ordination of administrative staff engaged in fields of work such as HR, Finance, IT registry, Supply & Logistics and Transportation as indicated by the requirements and structure of the organization. 

Key end results:

Summary of key functions/accountabilities:

• Supports organization of operations section meetings, including recording of minutes and/or notes at such meetings and any other Field Office network meetings related to operations, security and ICT.
• Provides operational assistance in relation to FO's support/oversight of 23 LGAs and 4 regional authorities, mainly by (a) collecting and maintaining records of approved and expenditure data on FO's support budgets; (b) following up on FO's operational performance indicators reports; (c) monitoring information and a trigger system for outstanding audit recommendation follow-up to ensure timely review and response to audit observations arising from FO and COs audits; and (d) maintaining a follow up action system to monitor country level Cash Assistance to the Government in COs to minimize aging CAGs/HACT
• Obtains required information through searching internal databases, Intranet and/or Internet, and/or collecting from appropriate sections/ programme staff in FO and CO, and prepares abstracts/background material which may be required periodically for operational, management, security and ICT meetings, events and activities.
• Maintain and update operational, policy, management and confidential files and records, including MOSS and updates for county office security plans.
• Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general operational and administrative issue and specialized tasks which may be of a confidential nature within the assigned area of responsibility and ensures follow-up action.
• Provides operational and administrative support to Operations, Security and ICT Advisors and the sections' internal management. This includes: (a) Organizing and maintaining concerned Advisors' appointments, calendars, schedules appointments and meetings, (b) screening visitors, sensitive calls and responding to queries with discretion, (c) receiving, screening, logging, and routing correspondence, (d) maintaining follow-up and filing systems, including the shared drive as part of Knowledge Management, and (e) updating databases, lists, addresses and phone numbers for main contacts.

Impact of results:

Work involves the full range of operational and administrative support activities. Duties involve in-depth treatment of activities in the functional area. The incumbent's work has a bearing on the entire section and work output and in providing regional operational oversight and technical support operational activities.

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V. Competencies and level of proficiency required

 Core Values:

• Commitment
• Diversity and inclusion
• Integrity

 Core competencies:

• Communication (II)
• Working with people (II)
• Drive for results (II)

 Functional Competencies:

• Analyzing (II)
• Applying technical expertise (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

VI. Recruitment Qualifications
Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

• Six years of progressively responsible administrative and junior management and operational functions.

 Language Requirements:

• Fluency in English is required. Knowledge of Kiswahili and another official UN language is considered as an asset.

"UNICEF is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization."

Opening Date Mon Apr 01 2019 09:00:00 GMT+0300 (East Africa Time) E. Africa Standard Time
Closing Date Wed Apr 24 2019 23:55:00 GMT+0300 (East Africa Time)

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