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| AJIRALEO |
NAFASI ZA KAZI / AJIRA TANZANIA
Job title Senior Finance and Administration ManagerLocation Dar es Salaam, Tanzania
Salary TSh 59,027,203 gross per annum
Preferred start date As soon as possible
Length of contract 6 months maternity cover (depending on start date)
Reports to Hub Director
Line Manages Finance and Administration Coordinator, IT, Logistics & Procurement Coordinator Expected travel Expected travel to regional offices. Time off lieu will be given for any travel required over weekends.
– This Senior Finance and Administration Manager role (maternity cover) will be central in overseeing and leading the strengthening of all aspects of Restless Development Tanzania’s finance and operations, ensuring that the Hub has world class systems, procedures, controls and people in place. The Senior Finance and Administration Manager will also play a key leadership role in ensuring that Restless Development Tanzania is working to an ambitious, focussed, business model.
– The Senior Finance and Administration Manager will also work directly with the Hub Director, the Head of Hub, the Senior Programmes Manager and Compliance Coordinator as a key member of Restless Development Tanzania’s Leadership Team.
– Our candidate will have significant skills and experience, but might not necessarily be an established Senior Finance and Administration Manager. You are likely to be a natural leader, and you will enjoy strengthening systems and processes and building teams of people around you. You might be looking to take on additional responsibility, or to develop experience in leading finance and operations in a challenging setting.
KEY RESPONSIBILITIES:
1. Finance management
Ensure organisational compliance with Tanzania finance regulations as well as Restless Development financial policies and procedures.
Lead in the development of financial plans, strategic budgets, operational budgets and quarterly reforecasts ensuring participation of relevant staff.
Contribute to strategy and direction as part of the Leadership Team and member of the global finance team.
Identify key areas of risk to the country programme and communicate these to Leadership Team and International as appropriate. Manage and address risk as required by the Leadership Team.
Oversee preparation of financial statements and audit files for annual external audits and donor audits.
2. Financial accounting functions
Work with the finance team to:
Ensure that accurate accounting records (Financial Force Accounting) are maintained
Ensure that all payments to suppliers and/or projects are in accordance with relevant finance policies and approved work-plans/budgets
Ensure proper management of petty cash and reimbursement of staff expenses
Ensure that donor funds are received as per disbursement agreements and that expenditure by all staff is coded by donor
Ensure that reconciliations of the bank, debtors, creditors and intercompany balances are completed monthly on a timely basis through liaising with bankers and colleagues as appropriate
Ensure that chequebooks and invoices are accounted for and are kept in a safe place
3. Oversight of administration (procurement, logistics and office) functions Maintain oversight of all financial and administration processes to ensure financial control and compliance,
including – but not limited to – the following duties:
Oversee adherence to Restless Development’s financial policies and procedures making recommendations to the management committee where gaps are identified and lead on actions to strengthen internal and external financial risk management
Oversee the procurement function to ensure that procurement processes are followed and streamlined and that the Hub secures value for money.
Oversee the logistics function to ensure that the logistics teams across Tanzania are able to meet the needs of Programmes teams, operate in the most efficient way, and provide effective oversight of all Restless Development assets.
Maintain the financial integrity of Restless Development’s operations in Tanzania, ensuring full compliance with policies & procedures, particularly around cash, advances, banking and assets.
Safeguard the assets of Restless Development’s operations in Tanzania, including the maintenance of the Fixed Asset Register
4. Leadership and team management
Support the Hub Director, Head of Hub and Head of Finance to provide analysis of financial information for strategic planning and decision-making with the management team and National Board
Provide technical advice to the Hub Director and senior managers in the areas of financial accountability and planning, value for money and operations management
Provide effective, values-based leadership of the Finance & Operations teams, designing and monitoring operational plans and staff objectives
Assess, develop and build the capacity of the finance and operations team through training and coaching. Develop training and tools for non-finance staff to strengthen compliance with policies and procedures and improve budget and financial management across the organisation.
Other duties as required.
Skills and Qualifications
Essential
▪ Qualified accountant with Finance, Accounting or relevant Degree
▪ At least 5 years’ management experience, ideally in increasingly senior positions
▪ Experience leading, engaging, motivating and coaching a team of staff
▪ Experience of meeting donor financial requirements and reporting, including ideally for DFID, SIDA, EU and/or USAID
▪ Extensive experience of budget and financial management
▪ Extensive experience of implementing and strengthening internal control frameworks
▪ Demonstrable track record of strengthening systems and identifying innovative solutions to challenges in finance and operations
▪ Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast-paced environment with tight deadlines
▪ Experience in managing logistics, procurement and office functions
▪ Experience in Human Resource Management an added advantage
▪ Good analytical skills and Excel skills
▪ Excellent IT, written and verbal communication skills
Desirable
▪ At least 2 years’ senior leadership experience
▪ Knowledge and experience of Financial Force
▪ Knowledge and experience of working in Tanzania, or a similar context
Restless Development is an Equal Opportunities employer and particularly welcomes applications from young people, women, people living with HIV/AIDS and people with disabilities
Remuneration
We are proud to commit to a single transparent global salary scale that is published on our website and ensures a fair and comparable system of pay across all global locations, taking into account statutory benefits.
Values and Culture
At Restless Development, we’re proud that the strength and integrity of our Values has been recognised by staff, beneficiaries, donors and others who we work with. Beyond this, we have a culture of recognising and celebrating both our Values and our global achievements with monthly Values Champions and an annual Values Day.
Work-life balance
It goes without saying that we work hard, at Restless Development. We also recognise the importance of helping staff to maintain a positive work-life balance by offering:
24 days annual leave pro rata (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).
Access to flexible working.
Generous study leave, maternity, paternity or adoption leave, and other leave allowances
Professional development
Restless Development is proud to be an employer who recognises potential and invests in the development of its staff. We are committed to the professional development of our staff through:
Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.
Regular performance management.
Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.
Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and
socialise.
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Medical Insurance
Modest medical insurance is provided for staff and their dependants.
Relocation Package
For staff who relocate to work with Restless Development, we offer a competitive relocation package. This will be discussed with relevant candidates and could include:
A lump-sum relocation allowance to support you in relocating to your new place of work.
Out of country supplements for the duration of your time working in your new place of work.
KEY DATES
Please send a completed application form to jobstanzania@restlessdevelopment.org by 12pm (midday) Monday 26th November, with the subject line ‘Application: Senior Finance and Administration Manager
First round interviews are expected to be held on Monday 3rd December.
Second round interviews are expected to be held on Monday 10th December.
*******
Location 1 x Mufindi, 1 x Kilolo
Salary TSH 14,897,743/= gross per annum
Preferred start date As soon as possible
Length of contract 1-year contract with possibility of extension based on performance
Reports to Assistant Programme Coordinator
Direct reports Field Project Team (Community Young Leaders in particular)
Expected travel You will be expected to travel in-country on a regular basis
KEY PRIORITIES
1. Programme Strategy Support
Support development and formalization of youth entrepreneurship strategy with youth groups
Support planning and development of long-term organizational capacity building strategy with the youth groups we are supporting
Work with the Assistant Program Coordinator to identify youth priorities and opportunities in the areas of agribusiness
2. Programme Delivery
Provide and supervise entrepreneurship training and support to youth groups based on specific capacity building needs. Participate in coordinating with Heifer International and Youth Groups on group training activities and document evidence of progress
Support creation of linkages between the EAYIP groups and microfinance/financial institutions for them to access finance related services
Conduct periodic technical visits/follow ups with groups to mark progress, challenges and recommend actions
Ensure compilation of programme quality data reporting including submission of the monthly reports, data base reports and also collection of case studies
Working closely with Assistant Programme Coordinators and support National Volunteer Peer Educators to engage with young people
Maintain visibility of the project objectives and Restless Development
3. Programme Quality
Support Planning and implementing the East Africa Youth Inclusion Project
Support the M&E team with monitoring and evaluation, research and studies and submit timely monthly reports to your line manager in line with the M&E system in Restless Development Tanzania
4. Partnership and Visibility of the Programme
Partnerships and engage with local stakeholders that include the Local Government Authorities to collaborate for opportunities for young people in Njombe and Iringa, and Tanzania in particular
Collection of case studies and best practices from your area of work to show case the impact of our work with youth entrepreneurs
5. Financial Management
Uphold all financial policies and procedures for the EAYIP and Restless Development Tanzania, and proactively prevent risks within the project which could jeopardize our Values, Policies, Codes of Conduct and Donor Compliance Rules
Ensure that all requisitions and retirements are appropriately requested for; and that all expenditure is backed up by the required support documentation
Ensure that value for money is obtained in all purchases through the team, and that all purchases are in line with our policies and procedures
6. People & Performance
Line and performance manage any national volunteers peer educators under your supervision
Carry out regular performance and welfare support for national volunteer peer educator in line Restless Development’s volunteer policy
Lead in assessing and developing periodic capacity building plans for community peer educator volunteers to enhance performance within your team
Oversee development of monthly volunteer welfare reports
7. Other
Other duties as required.
You will regularly be required to work on weekends and/or public holidays, for which time off in lieu will be granted
SKILLS AND EXPERIENCE
Essential
Holder of a University Degree in AgroBusiness, Ago-Economics, Project Planning and Management, Community Development, or related studies
Technical training or expertise in Agribusiness
Experience in working with rural communities, groups formation and approaches
A strong personal commitment to the aims, values, methods of Restless Development Tanzania and the role of
A clear understanding of the contemporary issues facing young people in Tanzania, particular of livelihoods
Excellent interpersonal and communication skills suitable for both youth and high-level government audiences
Desirable
Fluent in English and Kiswahili
Good ICT skills including Word, Excel, email/internet, PowerPoint
Flexibility with an ability to stay out of office, working in the field for prolonged periods
Holding a valid driving license
Experience of managing and supporting volunteers or staff
Understanding of monitoring and evaluation processes Self-driven and motivated and able to work independently with minimal supervision
Ability to build and manage partnerships within programmes Restless Development is an Equal Opportunities employer and welcomes applications from young people and females.
WHAT WE DO FOR YOU
Remuneration
We are proud to commit to a transparent salary scale, ensuring a fair and comparable system of pay across all locations.
Values and Culture
At Restless Development, we’re proud that the strength and integrity of our Values has been recognized by staff, beneficiaries, donors and others who we work with. Beyond this, we have a culture of recognizing and celebrating both our Values and our global achievements with monthly Values Champions and an annual Values Day.
Work-life balance
It goes without saying that we work hard, at Restless Development. We also recognize the importance of helping staff to maintain a positive work-life balance by offering:
24 days annual leave (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).
Study leave, maternity and paternity leave allowances.
Professional development
Restless Development is proud to be an employer who recognizes potential and invests in the development of its staff. We are committed to the professional development of our staff through:
Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.
Regular performance management.
Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.
Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and socialize.
Medical Insurance
Modest medical insurance is provided for staff and their dependents.
KEY DATES
Please send a completed application form to jobstanzania@restlessdevelopment.org by 5pm local time, Tuesday, 20th November 2018. Please note that we do not accept CVs, resumes or covering letters.
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