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Jobs Tanzania: Chief Information Officer Job Vacancy Dar es salaam at Empower Limited | Deadline: 15th November, 2018
NAFASI ZA KAZI / AJIRA TANZANIA
Chief Information Officer Category: Banking
Location: Dar-es-Salaam
Other Categories: IT & Network Administration , Software & Database Development
Job Level: Director
Roles and Responsibilities
The Bank serves over 100,000 customers through a network of branches and 52 ATMs providing a variety of traditional financial products including current and deposit accounts, commercial lending, unsecured lending, treasury and investments. In addition to this, it provides specialist services such as premier banking, internet and mobile banking.
The bank’s goal is to become the ‘Go-To’ bank in Tanzania. Our purpose is to help people achieve their ambitions-in the right way.
Change Delivery is the central client interface for the bank and Technology provides the framework to deliver significant Project and Infrastructure demand into live operation for all of the bank’s businesses. Change Delivery compromises all technology and business disciplines/components of the portfolio
To coordinate country end-to-end execution of all prioritised, approved strategic change initiatives including group technology system enhancements, replacements and other projects through collaborative action of approved, Optimised, limited resources.
Country Technology, Change Delivery Services, leadership and People Management
o Provide continuous people development and mentoring activities to managers and team professionals to achieve excellent business results. Teams include group technology experts, project managers, transformation / change managers, business analysts, process managers, project assurance officers, systems managers and information analysts.
o Implement the African Technology target operating model across the country. Translate and communicate the Africa strategy into the Change delivery team to align to the vision and strategic direction across businesses and the group
o Agree targets and take accountability for the overall achievement of performance objectives of the Technology and Change Delivery team
o Action and drive people management strategy with HR Business Partners (HRBP) for the area with a focus on talent management, recruitment attraction, resourcing, development, and retention. Communicate the strategy to managers in the country.
o Ensure the development of a high-performing team through embedding formal performance development (PD) and informal strengths based coaching.
o Coach the management team on how to conduct meaningful PD discussions with their direct reports and ensure that they conduct the process effectively.
o Approve training and development needs for Country Technology and Change Delivery teams. Ensure that identified training is budgeted and executed.
o Review and update the department’s organisation structure and role description on at least an annual basis to ensure that they are fit for purpose and contain all the accountabilities of each team member
o Monitor and maintain a succession plan for key roles and management team in the country using the formal Talent Management process for identified talent and approve succession plans for remaining roles.
o Review the outcome of the Talent Review process and approve nominations for the country. Review effectiveness of the formal Talent Management process.
o Action support from the HRBP to interview and recruit direct reports and provide support to them during the recruitment of their teams on request.
o Create effective workforce plans and recruitment demand plans for their areas. Determine which projects should be managed by team members and which ones should be contracted out.
o Approve leave requests for direct reports and ensure that they manage the leave planning for their teams effectively.
o Act as highest escalation point for all grievances raised in Technology for the country.
o Ensure that all poor performance is addressed through the Performance Accelerator Programme and that continued poor performance is adequately dealt with. Review programme reports to determine effectiveness of interventions.
o Ensure employees in the country are motivated and their efforts are recognised and rewarded.
• Monitor conflict resolution between in-country and regional teams
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Technology and Change delivery management
• Review and understand the country strategies and medium term plans (MTP), and ensure that new proposals for projects or initiatives are aligned to the elements before approving the proposals.
• Agree targets and take accountability for the overall achievement of performance objectives of the Technology and Change Delivery team
• Review assessment of future needs for internal clients (though review of their MTP, strategy documents, regular interaction with business units), identify and define additional country projects in support of the overall business goals.
• Prioritise the change portfolio, by reviewing all new business cases against the country strategic priorities and negotiating with seniors in the country to finalise the priority lists.
• Oversee the execution of all projects, programmes and initiatives managed by the business and ensure that all key milestones are reported and risk rated and that outstanding issues or target dates exceeded are appropriately dealt with and escalated to project sponsors only when required.
• Liaise with executives to support key programmes by communicating project intent and obtaining buy-in and resource allocation for delivery of the key components.
• Ensure MIs are Captured/analysed and draft information into meaningful reports for senior management, stakeholders, team reporting and presentation purposes
• Present findings and conclusions together with recommendations to deploy new services or remediate existing services
• Resolve high-level issues within the Country through providing mitigate actions and driving the implementation of these actions
• Responsible for Project quality Assurance for Audit, Risk and Governance across all the Country.
• Ensure, for all new project and system change requests, that a thorough risk assessment is conducted to determine the interdependencies between projects and the impact proposed changes may have on seemingly unrelated processes and systems. Review recommendations prepared by the team on how to address these and determine whether the risk and mitigation is adequate or the change should be altered or declined.
• Guide and govern suppliers for project related activities ensuring they understand and adopt Bank agreed standards and architectures along with adhering to policy and procedures
• Monitor and prioritise the demand pipeline received from country into Africa Technology (AT): balancing the change requirements from business with stability and requirements from AT
• Plan the resolution of technology and Change delivery issues through coordination with the Regional Heads of Technology & Change, Regional teams and in-country stakeholders and investigate relevant systems, processes and procedure improvements
• Ensure quick response to regional requests to acquire designs, cost estimates, quotes and contribute to the business case preparation to access the funds required to enable the country initiatives
• Align business and technology & Change strategy for the country to drive the implementation of requirements stipulated in the strategy and business needs through facilitating collaborative sessions between business and technology & Change
• Action and deliver country technology architecture in alignment with enterprise architecture and standards
• Manage key Technology and Change project as set out by AT and Unified project management methodology to drive business progress and performance and to determine business requirements
• Plan knowledge sharing through engagement with key global stakeholders and alignment of programmes.
• Ensure high standards of Technology services and Change are delivered by managing and monitoring the Service Level Agreement (SLA), interact with Sourcing to acquire quality contracts with third party vendors to support design and development of products to delivery high level of service to business
• Understand over all business dynamics, to provide optimal delivery across the business units and utilise shared services centre. Ensure that the successful end-to-end delivery of technology change within the country through effective service delivery and sector project delivery
Business and Cost Management
• Coordinate the efforts of the different teams under management to ensure minimal duplication of efforts, maximum efficiency and to maximise value for money.
• Approve re-allocation of resources between different areas e.g. allocate headcount or budgets within overall approved resources for the year.
• Contribute to the development of strategy for the next 2-3 years by providing a view on potential improvements for products or services and an assessment of the existing situation and anticipated changes in the external environment.
• Monitor departmental budgets including signing off of invoices and quotes within mandate. Escalate out of budget items to the regional CIO/COO for approval.
• Monitor, manage and record country change budget spend within budget.
• Sign off capital expenditure within budget. This includes approving purchase or sell decisions for desktop computers, laptops, departmental equipment etc.
• Investigate effectiveness of processes and systems in use and make alterations where required while ensuring adherence to global governance requirements.
• Monitor benchmark productivity of country against regional and create measures to improve productivity.
• Agree and manage service offerings and Service Level Agreements in conjunction with internal customers (agree annually admeasure on a monthly basis).
• Plan the Technology resource requirements for the country (including people, Capex, Opex, systems and Strategic Investment), negotiate and secure its allocation to the business unit and ensure delivery based on the promised business results.
• Translate business strategy into meaningful operational targets and strategic focus areas for the business unit under management. Ensure that the focus areas are disseminated to all levels in the business unit.
• Action integration of internal supply chain for the business unit. Work with seniors in those areas to improve service delivery for the business unit maximum
Systems & Process Management
• Manage end-to-end ownership, to ensure that all technology requirements are met for day-to-day systems use, performance and maintenance, enhancements and change projects with adequate service level agreements in place for Country and the Shared Services hub.
• Programme manage implementation of major system changes (e.g. Shared Service hub build out) including contracting with internal and external providers.
• Ensure that the team produces quality documents required for systems enhancements including Business Requirement Definition (BRD), Business System Specification inputs (owned by Africa Technology), User Acceptance Test plans ad reports and all other change governance documentation required.
• Ensure that all policies, procedures, standards and governance for the country are adequately documented and published according to Africa Technology standards by assigning responsibility within the team and having coaching sessions with team members to help them understand requirements.
• Ensure services escalation framework is developed and maintained for all Technology services across Country
Main Accountabilies
• Action and drive a culture of proactive compliance in the function, ensure that processes, control requirements and risk management frameworks that impact the area are documented and understood by all members of the team.
• Conduct root cause analysis, design and implement mitigation plans to ensure business unit is prepared for future disruption in production.
• Ensure the development of programme update reports according to the frequencies determined by the key stakeholders for each programme. Review reports prepared for key initiatives and write the executive summaries for those programmes based on the key risks, issues and milestones. Present the reports to the programme steering committees.
• Review project risk logs to identify high impact high probability items and work with Country Risk & Compliance teams to ensure that adequate risk mitigation and risk acceptance takes place.
• Ensure that the team maintains an adequate log of programme activities and report items to regional team and country OPCO where required.
• Ensure compliance of all programmes, projects and initiatives in the country with programme governance standards (policies, procedures, methods, templates, reporting standards, version control etc) by reviewing samples of programme files prepared in the team on an ad hoc basis. Ensure regular communication of governance requirements to members of the Projects & Change team.
• Ensure adequate reporting mechanisms are in place to track if the benefits defined in Business Cases are realised.
• Work with operational risk consultants and other risk champions during the scoping of policies/initiatives/projects/plans to ensure fair coverage, protection of the bank’s reputation and income and the overall sustainability of the bank.
• Approve required compliance attestations and ensure that impacted team members complete their attestations.
• Adhere to and understand own responsibilities in terms of all compliance requirements and call for the area’s Compliance Officer to conduct briefing sessions if gaps are identified
• Ensure that all issues with benefits realisation are escalated to the project sponsors and advise them on how to update business cases to reflect new realities or if programmes need to be stopped due to changed circumstances.
• Ensure quality of project delivery, through conducting occasional formal audits on project documentation and reviewing the project assurance reports prepared in the team.
• Take full accountability for the resolution of issues raised in Management Assurance and Internal Audit reviews and ensure that a culture of zero tolerance for audit failures is embedded in the department.
• Ensure solutions are delivered and implemented according to original design, allowing for tactical changes according to longer term strategic plans that comply with the bank’s policies
• Review technology and information architecture artefacts within the context of the Systems Development Life Cycle (SDLC).
• Act as key contributor for the area’s Risk Management Control Framework.
• Review audit scopes issues/findings logs defined by managers in the team and Internal Audit or Management
• Review and approve Control Self Assessments (CSA) and Risk and Control Assessments (RCA’s) prepared in the function. Complete attestations to testify to the adequacy of controls on request.
• Review the Business Continuity Management (BCM) plan prepared for all processes for adequacy. Ensure required tests of the plan are executed and that all test failures are addressed.
• Oversee the development of Key Technology Risk framework. Actively work to minimise the amount of economic capital that has to be set aside for operational risk
• Action, drive and implement Disaster Recovery (DR) for all aspects to ensure ongoing production and quick turnaround times in cases where there are system down times e.g. Severity 1 and Severity 2 etc.
Team Structure:
• Direct Report: 7
• Indirect Reports: 23
• Reports into the Chief Operating Officer with a dotted line to Regional Head of Technology
• Budget Managed: TZS 4.4 Bn
Educational Qualifications
• NQF Level 7: Honours/Masters Degree
• An appropriate university degree, with preference for a B Sc., B Sc (Eng), B
• Sc (Computers/IT)
• Project management diploma or Certificate
• Technology degree or advanced certificate
• Financial Management degree or diploma
• Minimum 10-15 years in change and project management including:
• Minimum 5 years proven people management experience/leading teams.
• Minimum of 10 years experience in Group Technology
• Minimum of 5 years experience in financial management, Strategic
• Planning, Governance processes and reporting
• Proven ability to interpret strategy and execute effectively
• Proven experience in managing and delivering on a complex business project Portfolio
Experience Requirements
Competencies:
• Deciding and initiating action
• Persuading and influencing
• Leading and supervising
• Creating and innovating
• Relating and networking
• Formulating strategies and concepts
• Applying expertise and technology
• Entrepreneurial and commercial thinking
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