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NAFASI ZA KAZI/ AJIRA World Vision TANZANIA
Job Description
Purpose of the position: To provide technical support and manage the food assistance project towards successful operation of the commodities (Food and Nonfood items) as per Food Programming and Management Group (FPMG) procedures and donor requirements and standards. Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others
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Major Responsibilities:
1. Installation and maintenance of World Vision’s standards in food aid management
- Install the World Vision food aid system in the refugee program
- Install the warehouse management system according to World Vision standards.
- Accountable for proper and safe storage of food and non-food commodities. Make frequent visit to the warehouse and verify book balance with physical stock balance of sound damaged and reconstituted food commodities time to time.
- At the end of every month arrange for necessary staff to conduct physical inventory count. All stocks must be physically counted every month by assigned staff by using the World Vision physical inventory worksheet.
- Conduct periodic review of warehouse ledgers, waybills, stack cards, and physical inventory worksheets. Always ensure all documents/ledgers reviewed have been countersigned.
- Provide adequate training to the warehouse staff and distribution staff, also ensuring that materials and equipment required in the warehouse defined in the World Vision manual are available in adequate quantity.
- Ensure warehouse supervisor installs warehouse filing system as defined in the manual and maintain a Loss register and also a shipment register. Ensure that a shipment file is opened for every shipment.
- Ensure CTS system is installed and reports are produced as per standards and for Child wellbeing reports
- Review and revise Job descriptions as and when required for the staff supervised by you and work with staff to develop Annual Performance agreements with clear and measurable deliverables
2. Supervision and Management of food distribution
- Ensure that the center supervisor supervise all the commodities distribution and monitors by giving them bi weekly program of food distribution.
- Review the monthly distribution plans and the food list,
- Ensure that centre supervisor, Commodities distribution monitors are adequately trained and center visit reports are filed for each distribution.
- Ensure that Centre supervisor collects and file all used food list provided by UNHCR, which have been marked as collected and ration cards punched.
- Ensure that the warehouse supervisor, supervise their staff so that timely and accurate loading and un loading of trucks based on the distribution and loading plan is done effectively
- Ensure the centre supervisor supervise the system of returning back undistributed food to the warehouse by using return waybill and documenting this transaction in a proper manner
- Coordinate with WFP and attend bi weekly food coordination meetings.
- Collaborate with AME O to supervise distribution every cycle, produce a report and file .This report must be submitted to the Team Leader at the National Office and FPMG.
3. Preparation and submission of the monthly reports
- Work with CTS Coordinator to prepare the monthly commodity reports – CSRs, RSRs, and LSRs. These reports must be complete, accurate, and submitted in a timely manner to National office and FPMG.
- Facilitate the AFAIRO to ensure CTS data entry by ensuring that staff are adequately trained and supervised.
- Maintain a monthly record of when reports are completed and submitted to National Office
- Facilitate AFAIRO to ensure monthly CTS, narrative quarterly and annual reports are submitted to the FAIRO for review and uploading to the FGDB timely
4. Coordination and networking and liaise with donors and other food program agencies.
- Participate in senior management activities including meetings, training activities, and others.
- Represent World Vision to local government officials and partner representatives.
- Meet regularly with counter-parts, to coordinate efforts, obtain updates and/or resolve issues.
- Produce required management and progress reports.
- Prepare reports for donors, International Office and Support Offices.
- Report all incidences that would affect program accomplishments.
5. Financial Management
- Prepare and manage a food logistics budget based on tonnage.
- Prepare budget for upcoming programs.
- Proper management of the approved budget
6. Human Resource Management and Performance Management
- Engage in the identification and recruitment of food assistance staff.
- Ensure proper training and develop capacity building for commodity staff.
- Ensure all staff is trained in reporting and documentation.
- Perform regular performance review based on performance agreements and IOP.
- Motivate staff for excellent work.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Other Competencies/Attributes:
- Must be a committed Christian, able to stand above denominational diversities.
- Perform other duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification
required: Degree in Economic Development, social work, business or accounts, Human nutrition, agriculture
Experience:
- 3 years of food and nonfood commodities management in emergency sector. Warehouse management, Food distribution, accounting and reporting
- 3 years of experience in managing and leading a team of 4 or more staff
- Field surveillance in food aid projects
Preferred: Experience in USAID, UNWFP, UKDFID or any other donors food commodity management, emergency response, services and management.
Technical Skills & Abilities:
- Excellent Computer skill
- Online or digital tracking system for accounting and reporting in advantage.
- Demonstrated ability in supervision and team work
- Experience in working with donor funds
- Representing organization in meetings and food aid forums
- Working knowledge of food and non-food commodity management, emergency procurement services and accounting and reconciling, preparing food distribution plans etc.
- Good planning and organizational skills
- Ability to maintain effective working relationships with all levels of staff and donors
Job Summary
Reference: 11283-16G12003
Location: Africa - Tanzania
Town/City: Kigoma
Application Deadline Date: 13-Sep-18
Categoryl Food Security & Livelihood
Type Fixed term, Full-time
International Role: No - Only National applicants will be considered.
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