Job Opportunity at TearFund International - Administration officer

AJIRALEO

TearFund International Administration Office

Department: ADMINISTRATION/HR
Position: HR/Administration Manager
Direct Hierarchy: Finance Director
Contract duration: Three Years
Starting date: As soon as possible.
We are a humanitarian NGO, which supports vulnerable populations, affected by humanitarian crises worldwide. We provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development. 

Position profile
Under the direct supervision of the Finance Director, he/she is responsible for recruitment as well as assisting in day-to-day operations of the human resources and administrative functions.

Responsibilities
-Responsible for open,transparent, effective and fast recruitment processes;
Work closely with HR and CFM to deliver recruitment needs.
Design recruitment advertisements for open position.
Ensure that recruitment procedures are followed as per our policies.
Ensure that all open vacancies are opened both internally and externally through the relevant channels; Responsible for updating all staff members on all approved vacancy positions
Responsible for identifying suitable recruitment channels & selecting the best applicants
Utilize assessment tools for selection process
Screen applications for basic compliance with position qualifications, summarize CV’s for easier evaluation and interviews by the respective managers.
Obtain and assess all credentials of the candidates when required
Ensure there are written tests in place for all ongoing recruitments.
Schedules interviews, make follow ups and ensure feedbacks are given to each interviewed candidates actively participate in interviews when required/requested.
Maintain an active and organized data base of applicants for various positions
Report weekly and when required to recruitment & staffing management for progress update and further instructions
Conduct reference checks for all to be hired/successful candidates. 

General HR
Update the field Teams with HR information ie.information to be posted on the notice boards.
Ensure that staff personnel folders are complete with all documents/contents as per our policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;
Filing of all processed HR papers and documents into appropriate files.
Assist in regularly updating the staff leaves Follow up and planning
Assist with the preparation and updates of staff data bases with the relevant information.
Perform any other duty as requested by the Finance Director. 

Requested Profile
Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.
1 – 7 Years Experience in Recruitment preferably in an NGO with a proven track record of success
Acquaintance with employment labour laws, various regulations and statutory law
Computer Literate – MS Outlook and Excel and basic software application and and familiarity with the internet and email communications
Excellent communication skills
Competencies based interviewing experience
Online recruitment systems experience
Excellent IPATS
Good understanding of the English and Kiswahili
Strong analytical skills (context, people …)
Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
Capacity to build and maintain a strong professional network. 

Remuneration:
We offer a competitive remuneration based on skill and experience including;
Monthly Salary GBP( £) 3,150pm- GBP( £) 3,651PM
Group Medical & Life Cover
Relocation Cost and Housing Covered by the Employer
Organizational Car and driver
Per diem & overnight allowance on mission not in duty stations

How to apply:
Application Procedure
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees, contacts to hr@tear-fund.org and received on or before 5.00pm on 30th January 2018
Please note that only the shortlisted candidates will be contacted.
Tear Fund International is an Equal Opportunity Employer.
To apply for this job email your details to hr@tear-fund.org